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Souper Friends Weekly Report
To begin, the report will be reflecting the actions that have been taken from, (18/10/2013) until
(6/11/2013).
We have made a complete confirmation that we will be working with “Armee du Salut”. We had our
second visit with the charity group where we brought more of our colleagues. We took this chance to
photograph the area and analyze how we will be planning out our events that will be taking place on the
premise of the food distribution center.
As for our recent work, due to the vacation there has been a slight slump in the physical activities and
meetings within the association. That given, the company is still moving in a forward direction with a
positive morale.
Issues
IT/Media
1. Create awareness online
2. Create a visual form of advertising
that is effective and aesthetically
pleasing
3. Create easy access to information on
out company
4. Updating the community on the
actions already taken by Souper
Friends

Sponsorship & Finance
1. Create a financial documentation of
the company
2. Get feedback on the current
company’s standpoint
3. Create a relationship with local
businesses
4. Budget the association (in
accordance with each department)

Actions
The website is published and edited, being
updated on a weekly basis with the
upcoming events and news
Photos of recent events have been
published online in multiple forums of
media networking
Bankies and Ulule – Fundraising online
reaching deadline soon
Video based advertising – first filming has
been taken at the soup kitchen
Second filming will begin on the 7th
November morning
Facebook likes: 560+
Event poster being redesigned for our
upcoming new bake sale
The company profile is completed and in
French as to be given to the sponsors
Incentives and reasons to invest have been
discussed with the Armee du Salut, with
positive feedback
There has been several positive responses
from the contacted smaller businesses
that show promise for donating food
produce
Bankies and Ulule – Fundraising online
reaching the deadline
Public access to accounting information
Logistics
1. Work on the transportation on
produce to the venue and for the
events
2. Assist Sponsorship and Finance
PR/Events
1. Managing the upcoming events:
Especially the upcoming bake sale
2. Create awareness around
community (currently targeting ESCE
students)
3. Staffing the events being held
4. Develop a system of sending people
to La Maison du Partage to assist

Human Resources
1. Ensure that all the people within the
association are happy
2. Keep record of any conflict
3. Create Synergy

Currently having a stagnant situation
Highly reliant on sponsorship and finance
Now they will be working with events and
will be in charge of transportation and
purchasing of the materials needed
They are currently looking for sponsors for
The first event on the 23/10/2013
completed with very positive reactions
from the community.
The handprint (“Give A Hand”) caused a lot
of attention and awareness about the
Souper Friend’s campaign
List of interested students with names and
contact information have been collated
The development of the next “Give A
Hand” has been competed, necessary
changes have been made and it is
scheduled for the following Monday
More advertising on our actions so far will
be displayed on the walls of the bake sale
area. This will allow us to demonstrate our
sincerity for the campaign
The department is developing a form
where people will be able to sign up to
visit and help out at the Soup Kitchen we
have selected (the visits will start after
7/11/2013)
Creating a newspaper – distribution will be
given to anyone who put their hand on
“Give a Hand”
One on one interviews were held with
each member of the association
They have communicated with people
who have shown disinterest in the
company and explained the importance of
their participation
With 360 they created a newsletter for
spread information

360 Degrees
Below is the 360 Degrees report sent to me. I
have included this as they have completed a lot
of work within the week vacation.
Date
26/09/13

29/09/13

04/10/13

10/10/13

17/10/13

Name of Department
360°C
What has been done
Objectives for next time
Meeting with Davila to
Create mission & vision
discuss the objectives of
statement and action plan
360° department
Meeting with the team to
discuss our objectives
What has been done
Objectives for next time
Create mission & vision
Create 360°C website
statement and action plan
Meeting with HR department
What has been done
Objectives for next time
Meeting with the 360°C
From Friday to Wednesday,
team on Thursday to start
going on the creation of the
creating 360°C website
website : Emilie (texts) and
Nicolas & Sandra (design)
Next Thursday, meeting with
the team to evaluate what has
to be accomplished before
publishing the website
What has been done
Objectives for next time
Meeting with the 306°C
Create the evaluation tool
team
(and codes for
confidentiality)
Website almost achieved
Make the 360°C website
What we need to achieve
public after the creation of
is:
the evaluation tool
o A picture of the
soup kitchen site
o Souper friends’
website address
What has been done
Objectives for next time
Meeting with 360°C
Create google questionnaire
team
for the evaluation tool to be
at disposal on 25th
Creation of the
evaluation tool
Make the 360°C website
public after the creation of
Souper friends’ website
the evaluation tool
added to 360°C website
What we need to achieve
is:
o A picture of the
soup kitchen site
Meeting with some
Erasmus students so as to
build trustworthy
relationships (with HR
24/10/13

31/10/13

department)
What has been done
Objectives for next time
Add every member of the
Find out the format to be
organization on facebook
used for feedback reports
(build relationships)
Make sure all members have
Meeting with 360°C
done their own evaluation
team
and the ones of their peers
Creation of the
evaluation tool
360°C website on line
with links to the
evaluation tool
Show the online
evaluation tool to Davila
Send process
explanation, codes and
people in charge of
whom on facebook
Meeting with HR
department
What has been done
Objectives for next time
Follow up of the
Make sure everybody
evaluation tool answers
answered the evaluation tool
before Sunday noon
Contacting members who
haven’t yet answered

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Souper friends week report

  • 1. Souper Friends Weekly Report To begin, the report will be reflecting the actions that have been taken from, (18/10/2013) until (6/11/2013). We have made a complete confirmation that we will be working with “Armee du Salut”. We had our second visit with the charity group where we brought more of our colleagues. We took this chance to photograph the area and analyze how we will be planning out our events that will be taking place on the premise of the food distribution center. As for our recent work, due to the vacation there has been a slight slump in the physical activities and meetings within the association. That given, the company is still moving in a forward direction with a positive morale. Issues IT/Media 1. Create awareness online 2. Create a visual form of advertising that is effective and aesthetically pleasing 3. Create easy access to information on out company 4. Updating the community on the actions already taken by Souper Friends Sponsorship & Finance 1. Create a financial documentation of the company 2. Get feedback on the current company’s standpoint 3. Create a relationship with local businesses 4. Budget the association (in accordance with each department) Actions The website is published and edited, being updated on a weekly basis with the upcoming events and news Photos of recent events have been published online in multiple forums of media networking Bankies and Ulule – Fundraising online reaching deadline soon Video based advertising – first filming has been taken at the soup kitchen Second filming will begin on the 7th November morning Facebook likes: 560+ Event poster being redesigned for our upcoming new bake sale The company profile is completed and in French as to be given to the sponsors Incentives and reasons to invest have been discussed with the Armee du Salut, with positive feedback There has been several positive responses from the contacted smaller businesses that show promise for donating food produce Bankies and Ulule – Fundraising online reaching the deadline Public access to accounting information
  • 2. Logistics 1. Work on the transportation on produce to the venue and for the events 2. Assist Sponsorship and Finance PR/Events 1. Managing the upcoming events: Especially the upcoming bake sale 2. Create awareness around community (currently targeting ESCE students) 3. Staffing the events being held 4. Develop a system of sending people to La Maison du Partage to assist Human Resources 1. Ensure that all the people within the association are happy 2. Keep record of any conflict 3. Create Synergy Currently having a stagnant situation Highly reliant on sponsorship and finance Now they will be working with events and will be in charge of transportation and purchasing of the materials needed They are currently looking for sponsors for The first event on the 23/10/2013 completed with very positive reactions from the community. The handprint (“Give A Hand”) caused a lot of attention and awareness about the Souper Friend’s campaign List of interested students with names and contact information have been collated The development of the next “Give A Hand” has been competed, necessary changes have been made and it is scheduled for the following Monday More advertising on our actions so far will be displayed on the walls of the bake sale area. This will allow us to demonstrate our sincerity for the campaign The department is developing a form where people will be able to sign up to visit and help out at the Soup Kitchen we have selected (the visits will start after 7/11/2013) Creating a newspaper – distribution will be given to anyone who put their hand on “Give a Hand” One on one interviews were held with each member of the association They have communicated with people who have shown disinterest in the company and explained the importance of their participation With 360 they created a newsletter for spread information 360 Degrees Below is the 360 Degrees report sent to me. I have included this as they have completed a lot of work within the week vacation.
  • 3. Date 26/09/13 29/09/13 04/10/13 10/10/13 17/10/13 Name of Department 360°C What has been done Objectives for next time Meeting with Davila to Create mission & vision discuss the objectives of statement and action plan 360° department Meeting with the team to discuss our objectives What has been done Objectives for next time Create mission & vision Create 360°C website statement and action plan Meeting with HR department What has been done Objectives for next time Meeting with the 360°C From Friday to Wednesday, team on Thursday to start going on the creation of the creating 360°C website website : Emilie (texts) and Nicolas & Sandra (design) Next Thursday, meeting with the team to evaluate what has to be accomplished before publishing the website What has been done Objectives for next time Meeting with the 306°C Create the evaluation tool team (and codes for confidentiality) Website almost achieved Make the 360°C website What we need to achieve public after the creation of is: the evaluation tool o A picture of the soup kitchen site o Souper friends’ website address What has been done Objectives for next time Meeting with 360°C Create google questionnaire team for the evaluation tool to be at disposal on 25th Creation of the evaluation tool Make the 360°C website public after the creation of Souper friends’ website the evaluation tool added to 360°C website What we need to achieve is: o A picture of the soup kitchen site Meeting with some Erasmus students so as to build trustworthy relationships (with HR
  • 4. 24/10/13 31/10/13 department) What has been done Objectives for next time Add every member of the Find out the format to be organization on facebook used for feedback reports (build relationships) Make sure all members have Meeting with 360°C done their own evaluation team and the ones of their peers Creation of the evaluation tool 360°C website on line with links to the evaluation tool Show the online evaluation tool to Davila Send process explanation, codes and people in charge of whom on facebook Meeting with HR department What has been done Objectives for next time Follow up of the Make sure everybody evaluation tool answers answered the evaluation tool before Sunday noon Contacting members who haven’t yet answered