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Batch Cataloging : a Case Study of Loading Records for Lecture Notes in Computer Science

With consideration for issues in batch copy cataloging, such as record quality and labor, batch vs. one-at-a-time and in-house vs. vendor record sets, we'll share our experience with searching for, selecting, and loading a batch of records for the titles in the Lecture Notes in Computer Science e-book series, covering: search strategies in WorldCat; deduping and selecting; editing in MARCEdit and, finally; loading into Sirsi Dynix WorkFlows.

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Batch Cataloging : a Case Study of Loading Records for Lecture Notes in Computer Science

  1. 1. BATCH CATALOGING A Case Study of Loading Records for Lecture Notes in Computer Science SNRG08 Doreen Herold & Gayle Nemeth Lehigh University June 16, 2008
  2. 2. Introduction Pre-2005 – Print subscription for titles in the Lecture Notes in Computer Science series, with online access from 1997-present Titles are analyzed Lecture Notes in Computer Science series is very prolific, as compared with other Lecture Notes in… series
  3. 3. What are our Options to Batch Catalog? <ul><li>There is no GMD: 245 $h [electronic resource] </li></ul><ul><li>There is no 007 </li></ul><ul><li>Note field stating “Also available online” could be misleading to patrons/staff </li></ul><ul><li>Interlibrary loan could potentially receive requests for a print copy we do not own </li></ul>OCLC offers a Collection Set of the titles in this series. However, their offering is records for the print version which have been enhanced to additionally reflect the online version. This means:
  4. 4. Our “Ideal” Records <ul><li>There are records in OCLC for the online version, </li></ul><ul><li>made by institutions such as the University of Colorado, </li></ul><ul><li>the Hong Kong University of Science and Technology, </li></ul><ul><li>and the University of Wisconsin, among others </li></ul>It seems to me that OCLC should create, or find, bibs for the electronic versions for [Lecture Notes in Computer Science]. Rich Aldred ~ Catalog Librarian ~ Haverford College [from an April 2006 OCLC-CAT discussion]
  5. 5. Why choose to collect records directly through WorldCat as opposed to purchasing their collection set? <ul><li>The records are specifically for the online version, not an enhanced print record </li></ul><ul><li>Can pull a significant number of these records through a thought-out search strategy </li></ul><ul><li>The records are of good quality (many seem to be derived from the print record) </li></ul>
  6. 6. Records pre-2005 But before searching for the records from 2005 to present, we had staff ensure that the pre-2005 print records already in our catalog also reflected the online version from 1997 (which is the earliest year to which we have access).
  7. 7. Records 2005-present
  8. 8. Next, We Forged Ahead with Finding Records in WorldCat This happened in the summer of 2007. We pulled the following amount of records for each year: 2005 – 166 2006 – 137 2007 – 114 In comparison, the numbers we have in our catalog for the previous three years: 2004-223 2003-338 2002-289
  9. 9. Search Strategy for Finding Records in OCLC
  10. 10. Have Records, Will Travel <ul><li>Saved to local save file for dedup and review </li></ul><ul><li>Separated into smaller sets for ease </li></ul>
  11. 11. MARCEdit <ul><li>They were exported and then brought into MARCEdit for cleanup/enhancement: </li></ul><ul><li>Added 710 2_ SpringerLink (Online service) </li></ul><ul><ul><li>First deleted occurrences of this field, to avoid duplication </li></ul></ul><ul><li>Added 856 $z Available to Lehigh users </li></ul><ul><ul><li>First deleted undesired data in 856 </li></ul></ul><ul><li>Added 949 to create call number/item record </li></ul><ul><ul><li>949 _ _ $a Electronic conference $w ALPHANUM </li></ul></ul><ul><ul><ul><ul><li>$h LYU6 $x ECONF </li></ul></ul></ul></ul><ul><ul><li>LYU6 = Library-Lehigh, Location-WWW, Item Type-Online </li></ul></ul>
  12. 12. Final Step… Add the records into WorkFlows using MARC Import and Load Bibliographic Records report
  13. 13. … or is it? Not all records were retrieved. Used the List Bibliography Report to generate a list of those records that had been imported in this manner. Search String tab- Lecture notes in computer science {SER} and SpringerLink {AU} and {pbyr} > 2004
  14. 14. Filling in the Gaps This list was used to spot missing volumes which were then handled individually.
  15. 15. Filling in the Gaps <ul><li>2005 – 166 + 184 = 350 </li></ul><ul><li>2006 – 137 + 213 = 350 </li></ul><ul><li>2007 – 114 … the story continues </li></ul>
  16. 16. Phase Two <ul><li>2005 – 1031 records </li></ul><ul><li>2007 – 798 records </li></ul>
  17. 17. Why So Many Records? Explains around 100 records
  18. 18. Springer Catalogs! <ul><li>GW5XE = 460 of the 798 2007 records </li></ul><ul><li>A significant number are duplicates </li></ul><ul><li>Huh, wha da ya know? Their cataloging is actually quite good. </li></ul><ul><li>Records for free from their website </li></ul>
  19. 19. What Has Come From All of This? <ul><li>Sept. 2007 to present—1,193 records added </li></ul><ul><li>Records are specifically for the online </li></ul><ul><li>Staff development is enhanced </li></ul>
  20. 20. Final Observations Questions <ul><li>Differences between C$Q records and online records </li></ul><ul><li>Differences between GW5XE records and academic institution records </li></ul><ul><li>Future plans </li></ul>