Used during the campaign for the 2013 Honor Awards Program in Region 5.

1. 2013 HAP Guidelines
and
Writing Effective Nominations
Atty. Daisy P. Bragais
Director III, CSCRO5
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2. Scope
• ALL
– Officials
– Employees
• CAREER/NON-CAREER
SERVICE
• Includes appointive barangay
officials and employees
recognized as government
employees
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3. Job Orders/Contract of Service
• NOT INCLUDED
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4. Categories of Award
• For Outstanding Work
Performance
– Presidential or Lingkod Bayan
– Civil Service Commission Pagasa
Award
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5. • For Exemplary Conduct and
Ethical Behavior
– Extraordinary act/public service
– Consistent demonstration of 8
norms of conduct under RA 6713
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6. Qualifications for Nomination
• Must be in the government
service at the time of nomination
• Accomplishments were carried
out within the last 3 years
immediately preceding the
nomination
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7. • Posthumous nominations
– public servants who died in the
line of duty or in the pursuit of
official duties
– should be formalized within 12
months from the time of death
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8. • VS rating or equivalent
– last 2 rating periods prior to
nomination
• Not found guilty of any
administrative or criminal
offense involving moral turpitude
at the time of nomination
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9. Group Nominations
• 2 or more individuals
– bound by a common objective
– task force
– technical group
– special working team
• Created
– Formally
– informally
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10. • Purpose
– to undertake certain
projects/programs
• Group membership
– shall not exceed 10 employees
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11. • each group member should have
verifiable/actual contribution in the
attainment of the group/team’s
accomplishment
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12. f or
I A IO N
R T
E A
IT U
R L
C A
E V
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13. Lingkod Bayan &
Pagasa Awards
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14. Noteworthiness of Outstanding
Performance/Contributions
Degree of
uniqueness and
originality of
outstanding
performance or
contribution/s.
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15. Impact of
Performance/Achievement
Extent to which the
idea, suggestion,
innovation or
invention is being
used, whether it
has far-reaching
effect
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16. • The number of personnel
benefitted
• The paradigm shift it has
caused
• the amount of money
saved
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17. Reliability and
Effectiveness
The extent to
which the
innovation/idea
has effectively
and efficiently
addressed a
pressing
need/improved
service delivery
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18. Consistency of Performance
Degree of
consistency of
the
individual/group
nominee as
manifested by
consistent
outstanding
performance
based on
historical
data/work record
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19. Demonstrated Teamwork,
Cooperation, Camaraderie &
Cohesiveness
Extent the
group
members
motivate and
support each
other or the
degree to
which group
members
positively
influence
each other For group/team
nominee
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20. Dangal ng Bayan
Award
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21. Quality and consistency of
behavioral performance
•Level of consistency to which the
nominee has manifested
exemplary conduct and
noteworthiness of behavioral
performance
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22. Impact of Behavioral
Performance
Extent to which the
extraordinary act has
created a powerful effect or
impact on the organization
or public
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23. Risk or temptation inherent
in the work
• Degree of
risk and
temptation
substantially
present in
the work
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24. Obscurity of the Position
the lowliness or
insignificance of the
position in relation to the
degree of performance
and extraordinary norm/s
manifested
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25. Years of service
– Cumulative years of
service that the nominee
has rendered in the
government vis-a-vis
his/her accomplishments
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26. Other similar circumstances or considerations in
favor of the nominee.
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27. Required Nomination
Documents
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28. •Summary of accomplishments
– HAP FORM No. 1
– HAP FORM No. 1-A (group)
• for Presidential Lingkod Bayan &
CSC Pagasa Award
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29. • CS Form 212 (PDS)
– with passport size photo with
name tag taken in the last 6 mos.
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30. • Certification
• Excerpts of deliberation
And/or
• Copy of Minutes of Deliberation
PRAISE Committee
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31. • Certification
– not found guilty of any
administrative or criminal offense
involving moral turpitude
– no final judgment/ruling at the
time of nomination
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32. • Detailed information on
dismissed or decided cases, if
any
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33. • Certification of no unliquidated
cash advances and
disallowances
– Except 2013
From COA
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34. • Copy of the 2012 SALN
– certified by the highest ranking
Administrative Officer
• Service Record
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35. • Clearances
– NBI
– Ombudsman
– CSCRO – NPAC
– 2012 BIR Tax Clearance (for
individual nominees)
– CHR (for AFP, PNP, BFP & BJMP
nominees only)
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36. IMPORTANT
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37. For appointive Barangay
officials/employees
• Certification issued by the
Barangay Chairperson that the
nominee meets the conditions
provided under CSC Resolution
No. 01-1352 dated August 10,
2001.
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38. • Nominators to provide the
Secretariat with
– 5 additional copies of the
summary of accomplishments
(preferably 2-page summary)
– stating the impact of the
nominee’s accomplishments.
• for Presidential & CSC awards
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39. • For Dangal ng Bayan Nominees
–Narration of instances relative to
the manifestation of exemplary
conduct and ethical behavior
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41. • All nomination
folders and
documents shall
be considered as
records of the
Commission and
shall no longer be
returned to the
nominee/s.
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42. On Summary of
Accomplishments/Norms of
Conduct Manifested
• Highlights of outstanding accomplishments or
exemplary norms manifested for the last 5
years
– Presented in order of significance
– Complete with description and justifications
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43. • Should adhere to the following pointers
– Use specific terms
• Define/clarify terms such as “assisted,” “contributed,”
or “facilitated”
• State outstanding accomplishments or
exemplary norms displayed and impact
– In brief
– Factual
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44. • Present impact of accomplishments by
indicating
– Problems addressed
– Savings generated
– People/office benefited
– Transactions facilitated
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45. For Outstanding Work
Accomplishment
• State whether the accomplishments
presented are part of the regular duties of the
nominee
– If part of regular duties
• Cite justifications on why the accomplishments are
considered exceptional or extraordinary
• Or if there are his/her own initiative
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46. For Exemplary Conduct
& Ethical Behavior
• Justifications why the norm/s displayed are
considered exemplary.
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47. • Nominations of heads of offices, agencies,
LGUs should present their individual
accomplishments or behavioral norms, NOT
the accomplishments of the entire unit or
agency.
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48. • Nominee can only be
nominated in ONE
award category.
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49. Previous Awardees
• can still be nominated to the same or another
award category after 5 years from the
conferment of award
– Nomination is based on a new set of
accomplishment and/or exemplary
norms/behavior manifested
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50. • No limit to the
number of
nominees that
an agency can
field
– provided
nominees comply
with the
requirements.
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51. Recipients of National Awards
• Shall be considered
• PROVIDED the requirements are submitted to
the HAP Secretariat within the set deadline.
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52. Nominees below 35 years old
• Will be endorsed to the Eastern Regional
Organization for Public Administration
(EROPA) to vie for the Outstanding Young
Practitioner Award*
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53. How to Nominate
• Endorsement of PRAISE
Committee to Agency Head
• Endorsement of Agency Head to
the HAP Secretariat through
– CSCROs/FOs
• In the absence of PRAISE Committee
– Office cannot nominate/endorse nominations to the
HAP Secretariat
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54. If nominees are
•Heads of Departments/Agencies
•Elective Officials
– Need not be submitted to the
PRAISE Committee
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55. Nominee Endorsing Head of Agency
Governor/Mayor DILG Secretary
Vice Governor/Vice Mayor Governor/Mayor
Members/Staff of Local Vice Governor/Vice Mayor
Sanggunian
Punong Barangay/Kagawad City/Municipal Mayor
Department Secretaries Office of the Executive
Secretary
Heads of Bureaus & Department Secretary
Agencies attached to or
under the Departments
President of SUCs Chairperson of the Board of
Regents
President of Corporations Chairperson of the Board of
Trustees or the Secretary of
the Department to which the
Corporation is attached
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56. Brainstorm
Gather materials
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57. Develop an OUTLINE
Create a DRAFT
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58. Use CONCRETE words
• Not unilaterally
• Avoid terminated the
GENERALITIES employee’s job but
fired Mr. Santos.
• Not apprehended the
perpetrator but
arrested Mr. Reyes.
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59. Write for your Reader
•Avoid vocabulary that a good
portion of your audience will stumble
over.
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60. Write for your Reader
• Avoid overly-long sentences.
• By the time you get to the end
of some sentences, you have
forgotten what came earlier in
the sentence.
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61. • So proofread carefully.
• Fix the typographical
errors.
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62. Make it attractive!
• Put out a finished product that's
pleasing to the eye.
• It's a lesson from marketing:
packaging counts.
• Books are judged by their
covers.
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