Eight costly areas of administrative waste in a printing company.

1. Lean Printing Office
Eight Costly Areas of
Administrative Waste
Presented By:
Craig L. Press
President, Profectus Inc.
Phone: 888-868-8662 Printing Industry Business Consultants www.profectus.com

2. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
1) Waiting Waste
 Waiting for attendees late for meetings
 Waiting for receive information that you should
already - external & internal (specifications, inventory
availability, job status)
 Waiting caused by underutilized MIS functionality
© 2012 Profectus, Inc.

3. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
2) Overproduction
 Producing reports no one reads
or needs
 Copying or printing extra copies
of jobs tickets or reports
 Printing documents that can be
viewed on screen
© 2012 Profectus, Inc.

4. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
3) Motion Waste
 Entering repetitive information
on job tickets or forms
 Unnecessary key strokes
 Disorganized desk and files
 Looking for information or supplies
© 2012 Profectus, Inc.

5. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
4) Transport Waste
 Hand-carrying tickets and paperwork to another department
 Delivering documents that can be retrieved in MIS
 Chasing down obsolete job tickets because of changes
 Poor office design or layout
Before After
© 2012 Profectus, Inc.

6. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
5) Over-processing Waste
 Duplicating reports or information
 Repetitive data entry into
nonintegrated software
 Excess paperwork or forms
 Redundant approvals
 Too many steps and handoffs in
processes
© 2012 Profectus, Inc.

7. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
6) Inventory Waste
 Files waiting to be worked on
 E-mails waiting to be read
 Redundant file systems with
same files (Sales copy, CSR copy,
purchasing copy, billing copy)
© 2012 Profectus, Inc.

8. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
7) Defect Waste
 Data entry errors
 Price quote errors due in
incorrect specs
 Incomplete or incorrect
information on job tickets,
purchase orders, or invoices
© 2012 Profectus, Inc.

9. The Eight Costly Areas of
Administrative Waste
LEAN PRINTING OFFICE
8) Underutilizing People
 Improperly trained employees
 Over staffed
 Poor distribution of work
 Employees in the wrong position
 Poor hiring practices
© 2012 Profectus, Inc.

10. Thank You
LEAN PRINTING OFFICE
For more information:
http://lean-printing-office.com
Printing Industry Business Consultants Since 1993
Craig L. Press
President
Profectus, Inc.
advisor@profectus.com
Phone: 888-868-8662
© 2012 Profectus, Inc.