Office 365 Turns 5: Does "Modern" Equal Mature?
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This year Office 365 turns 5. Has it really been that long? Never before in our technical language has one word "Modern" taken on so many different meanings! Starting in 2013, Office 365 took on the basic form we know today. Through these 5 years Office 365 has seen many changes, with one of the latest being Modern pages, sites, framework etc. Yes, Modern is not only about look and feel but how Office 365 is being built and how it can simplify how your employees collaborate and communicate. Adam Levithan, Microsoft MVP, and a guest speaker as they look at: - Major differences between Classic vs. Modern experiences - What modern means to an everyday employee - Future roadmap of Office 365 features
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Office 365 Turns 5: Does "Modern" Equal Mature?
- 1. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 0SM withum.com Presented by: Adam Levithan, MVP, Principal SharePoint Saturday Baltimore:Office 365 Turns 5! Does Modern Equal Mature?
- 3. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 3SM About Me Adam Levithan @collabadam alevithan@withum.com Principal Product Manager, OneWindow Workplace 12+ years in Collaboration Office 365 Expertise: User Adoption, Information Architecture, Content Migration, Document Management, Security
- 4. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 4SM Agenda Introduction That’s “Classic” Impact on Employees Roadmap Q&A digital.withum.com
- 5. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 5SM That's Classic
- 6. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 6SM That’s … Nice?
- 7. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 7SM Classic - 2003 Network Operations Site Network Operations Subsite Network Operations Library Network Operations Folder
- 8. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 8SM Classic - 2007 Intranet Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Collaboration Web App We Collaborate Department 1 Subsite Department 2 Subsite
- 9. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 9SM Classic - 2010 Intranet Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Collaboration Web App Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite
- 10. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 10SM Classic – 2013 / Office 365 Home Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite http://Withum.sharepoint.com/sites/....
- 11. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 11SM Classic – Office 365 / SharePoint 2016 Home Web App Our Intranet Site Collection Department 1 Subsite Department 2 Subsite Department 1 Site Collection Team 1 Subsite Department 2 Site Collection Team 1 Subsite Department 3 Site Collection Outlook Group App Planner App Teams App http://Withum.sharepoint.com/sites/....
- 12. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 12SM Classic - Intranet https://www.nngroup.com SharePoint 2010 SharePoint 2016
- 14. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 14SM Modern – Office 365 / SharePoint 2019 Home Web App Our Intranet Site Collection Outlook Group Planner Teams Department 1 Site Collection Outlook Group Planner Teams Department 2 Site Collection Outlook Group Planner Teams Department 3 Site Collection Outlook Group Planner Teams http://Withum.sharepoint.com/sites/....
- 15. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 15SM Microsoft 365: Universal Toolkit for Teamwork
- 16. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 16SM Modern SharePoint Sites Your Sites Communication sitesTeam sites Department Team Project Extranet (Partner, Customer) Committee (Planning, Executive) Initiative, campaign or event Share work with organization Community of practice or interest Training and policies Updates and reports
- 17. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 17SM Modern SharePoint Sites Communication sitesTeam sites
- 18. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 18SM Modern SharePoint Sites Communication sitesTeam sites Created by users or admins Created by users or adminsCreated by admins Navigation Theme and logo Search scope Hub sites A communication site or team site News and activity rollup
- 19. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 19SM Share vs. Permissions
- 20. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 20SM Lists and Libraries
- 21. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 21SM Pages (Like Bowties) Are Cool Again
- 22. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 22SM Small Reminders It’s the future • It’s Classic “Mode” versus Modern “Mode”. – Mark Rackley • Little to no investments into Classic technologies It’s (mostly) future proof – SharePoint Framework (SPFx) Secure page coding
- 23. Roadmap
- 24. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 24SM Microsoft 365 Admin Center 24
- 25. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 25SM File Restore for SharePoint 25
- 26. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 26SM Dynamic webparts 26 List (data provider) List properties (consumer) File viewer (consumer) Embed (consumer)
- 27. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 27SM Page Section Background Shading 27
- 28. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 28SM 28 Page Designs
- 29. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 29SM Central Asset Library 29
- 30. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 30SM SharePoint & Teams 30 Fully Integrated in Teams
- 31. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 31SM SharePoint & Teams 31 See that a site is connected
- 32. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 32SM Page Metadata
- 33. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 33SM Page Approval
- 34. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 34SM Hub Site Evolution
- 35. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 35SM Mature?
Editor's Notes
- Microsoft 365 meets the diverse needs of teams with an integrated solution that is secure We’ve designed Microsoft 365 to meet the unique needs of every group For each of those categories of teamwork, Microsoft 365 includes a purpose-built application Teams as a hub for teamwork where groups that actively engage and are working on core projects can connect and collaborate Yammer for people to connect across their company, sharing ideas on common topics of interest Outlook where teams can communicate in a familiar place, and can easily create modern distribution list with groups in Outlook SharePoint for keeping content at the center of teamwork, making files, sites and all types of content easily shareable and accessible across teams Office Apps – enabling co-authoring in familiar apps like Word, Excel, and PowerPoint With these tools coming together in Microsoft 365 – teams get a holistic solution What’s unique about teamwork in Microsoft 365 is that all of these applications are built on an intelligent fabric - suite-wide membership service with O365 Groups; suite-wide discovery and intelligence with Microsoft Graph, and suite-wide security and compliance Office 365 Groups - A membership service providing a single identity for teams across Office applications and services Microsoft Graph - Suite-wide intelligence that maps the connection of people and content to surface insights Security and Compliance - Proactive security that simplifies IT management with intelligence built-in
- Content Owner
- Views List and Library improvements: There have been many list improvements, including easier filtering, conditional formatting, and attention views, which once and for all provide a sensible way to show items that are missing required information. Modern lists also (finally!) address the dreaded "5,000 item view limit" that has frustrated SharePoint users for years. It does this by automatically creating indexes as they're needed, based on user interaction. It's not perfect, but for most situations it removes this perennial pain point. In addition, the forms and workflow applied to lists and libraries is being modernized. PowerApps is slowly getting closer to parity with the legacy InfoPath forms designer, and Flow (and its big sibling Azure Logic Apps) are replacing SharePoint's built in workflow options. The biggest advantage of these new tools is that they're not locked into SharePoint; they can work with all sorts of cloud services, both within Office 365 and beyond. If you have an investment in InfoPath and SharePoint workflow, don't worry! InfoPath and the old workflow engines aren't going away any time soon. However you'll need to live with their limitations, as they're pretty much on life support at this point.
- Easier to configure: Some classic web parts were easy enough to deal with, but others required arcane knowledge of XSL style sheets, display templates, and other outmoded web technology. The new web parts are much easier and more intuitive to set up, and don't require any special technical know-how. The modern team site page was a lot easier to set up than the classic one, mainly due to quirks in the old UI that often refuses to cooperate.
- Following our recent release of the new Microsoft 365 admin center, we’re announcing new features to help you to monitor and manage applications, services, data, devices, and users across your Microsoft 365 subscriptions, including Office 365, Windows 10, and EMS. The Microsoft 365 admin center has several new capabilities to help you better manage your environment, including insight-based recommendations, a more consistent UI, and customized views for each of your admins. The public preview of these features is rolling out now to targeted release admins and soon to all admins. To get started, visit admin.microsoft.com.
- SharePoint pages let you tell a compelling story. And web parts play the role of dynamic components on the page to pull in data, documents, images and such. Together, you shape the content and context of how you communicate throughout your organization. And now it’s time to provide you with greater flexibility and control for how your data reacts, interacts and displays. Webpart-to-webpart connections – Let web parts talk to other web parts and your pages and experiences become more dynamic with data and interactive. You will be able to configure web parts to get their property values from other web parts, including updating those values based on what is selected. Initially we will support dynamic data in a few of our 1st-party webparts, with the intent to grow these capabilities through the SharePoint Framework - more and more web parts (talking to other web parts).
- Page section background shading - Create additional visual design and clarity as a user scrolls through your content. Now you can add different colors to the background of your page sections or leave them white as they are by default.
- Save your creators time when they generate new SharePoint pages, and ensure that the consistency of experience for how you promote your content and information remains intact. You can control the design and layout of your pages by simply designing one that can then be used by many.
- provide easy access to your organization’s approved images that can be leveraged by everyone. When a person needs an approved image, or one that was purchased for licensed use throughout the intranet, they can click on “Your organization” and navigate files and folders of assets that are centrally managed for use in title regions and the Image webpart.
- Content organization (aka, page metadata & content filtering) – better organize your pages in libraries, and influence how they are viewed based on specific criteria (metadata) that you apply to the page itself. You choose what region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria.
- Page approval – establish a new and custom Microsoft Flow flows for approval. Simply name your flow, add the person who will approve your page, save it as a draft, submit for approval. Once approved, the page status gets updated to “published” and is visible to your intended readers. Approvals for news posts work out of the box thanks to integration with Microsoft Flow. Of which, you, too, can further customize your workflow to meet the needs of your specific approval process.
- SharePoint hub sites and communication sites evolve. Hub sites and communication sites offer rich experiences across your intranet. As business goals and team structures evolve, so too must your sites and the content that lives within them. We continue to add functionality to make it easier to create and configure any sites intent and outcome that you need throughout your intranet. Add rich colors to the hub site header – you will now have choices beyond the color white. It’ll be easier and more flexible to adhere to your preferred company theme and brand colors across more aspects of the sites and pages. Approvals for hub site association – a flexible approval process further empowers hub site owners and site owners to make requests and programmatically adapt to changes within their growing, dynamic intranet. Site scripting during hub site association – once a site gets associated to a hub site, it not only inherits the theme of the hub site, it can now be further configured using powerful site scripting methods to enforce permissions, shared metadata, preferred content management, brand elements and policies.