FA Assets

1. Fixed Assets
Created on 3/7/2018 8:28:00 PM
Created By: Ms. Beverley BakerHarris Senior Oracle PM

2. Training Guide
Fixed Assets
Page ii
Table of Contents
Fixed Assets ....................................................................................................................... 1
FA Additions and Changes............................................................................................... 1
FA: Prep Mass Additions, Post Mass Additions...............................................................................................1
FA: Splitting Mass Additions and Post............................................................................................................15
FA: Add Asset to GASB Book and Update Life ............................................................................................28
FA: Asset Inquiry.................................................................................................................................................38
FA: Add Mass Addition Line to Existing Asset.............................................................................................55
FA: Delete Mass Addition..................................................................................................................................80
FA: Asset Addition - WebADI..........................................................................................................................94
FA: Periodic Mass Copy - GASB book .........................................................................................................117
CIP Assets .................................................................................................................... 125
FA: Manually Capitalize CIP Asset................................................................................................................125
FA Retirements, Reinstatements and Transfers ........................................................... 137
FA: Asset Retirement ........................................................................................................................................137
FA: Asset Partial Retirement............................................................................................................................149
FA: Asset Transfer.............................................................................................................................................156
FA Run Depreciation, Create Accounting.................................................................... 172
FA: Run Depreciation - Operations Book......................................................................................................172
FA: Run Depreciation - GASB34 Book.........................................................................................................178
FA: Create Accounting......................................................................................................................................188

3. Training Guide
Fixed Assets
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FA Definition Assets that are purchased or created or built on a city project or
purchased for long term use and are not likely to be converted
quickly into cash such as land, buildings or equipment. Tangible
assets with a useful life of three or more years and a cost of
$5000.00 or more. These include buildings, equipment,
improvements other than buildings and land sets that are purchased
or created or built on a city project or purchased for long term use
and are not likely to be converted quickly into cash such as land,
buildings or equipment. Tangible assets with a useful life of three
or more years and a cost of $5000.00 or more. These include
buildings, equipment, improvements other than buildings and land
FA Additions and Changes:Additions are where you can enter
New Assets and Make changesto currentassets
FA: Prep Mass Additions,PostMass Additions
Procedure
Use the Mass Additions process to add assets automatically from an external source.
Create assets from one or more invoice distribution lines in Oracle Payables, CIP asset
lines in Oracle Projects, asset information from another assets system, or information
from any other feeder system using the interface. You must prepare the mass additions to
become assets before you post them to Oracle Assets.

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Fixed Assets
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Step Action
1. Double-click the Mass Additions list item.
2. Double-click the Prepare Mass Additions list item.
3. Click the Book button.
4. Click the Find button.
or Press [Alt+I].
5. Click the Open button.
or Press [Alt+O].
6. Click the Close button.
7. Click the Close button.
8. Click the View menu.
or Press [Alt+V].
9. Click the Requests menu.
or Press [R].
10. Click the Submit a NewRequest... button.
or Press [Alt+N].
11. Click the OK button.

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Step Action
or Press [Alt+O].
12. Enter the desired information into the Name field. Enter "Prep".
13. Press [Tab].
14. Click the LOV button.
15. Click the OK button.
or Press [Alt+O].
16. Click the Submit button.
or Press [Alt+M].
17. Click the No button.
or Press [Alt+N].
18. Click the Find button.
or Press [Alt+I].
19. Click the Refresh Data button.
or Press [Alt+R].
20. Click the Close button.
21. Double-click the Prepare Mass Additions list item.
22. Click the Book button.

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Step Action
23. Click the Find button.
or Press [Alt+I].
Step Action
24. Click the Open button.
or Press [Alt+O].

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Step Action
25. Click in the Queue field.
26. Click the Queue button.
Step Action
27. Click the Queue Name cell.

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Fixed Assets
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Step Action
28. Click the OK button.
or Press [Alt+O].
29. Click the Done button.
or Press [Alt+D].

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Fixed Assets
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Step Action
30. Click the Close button.
Step Action
31. Double-click the Post Mass Additions list item.
32. Click in the Parameters field.
33. Click the IconButton52 button.

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Fixed Assets
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Step Action
34. Click the OK button.
or Press [Alt+O].
35. Click in the Parameters field.
36. Click the OK button.
or Press [Alt+O].

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Step Action
37. Click the Submit button.
or Press [Alt+M].
38. Click the OK button.
or Press [Alt+O].
39. Click the View menu.
or Press [Alt+V].

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Step Action
40. Click the Requests menu.
or Press [R].
41. Click the Find button.
or Press [Alt+I].

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Step Action
42. Click the Refresh Data button.
or Press [Alt+R].
Step Action
43. Click the View Output button.
or Press [Alt+P].
44. Click the Tools menu.
or Press [Alt+T].

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Step Action
45. Click the Copy File... menu.
46. Click the Viewer list.

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Step Action
47. Click the Browser list item.
48. Click the Ok button.
or Press [Alt+O].
Step Action
49. Click the Running applications object.

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Fixed Assets
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Step Action
50. Click the Close button.
Step Action
51. Click the Close button.
52.
End of Procedure.

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Fixed Assets
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FA: Splitting Mass Additions and Post
Procedure
Step Action
1. Double-click the Prepare Mass Additions list item.
2. Click in the Queue field.
3. Enter the desired information into the Queue field. Enter "NEW".

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Fixed Assets
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Step Action
4. Click the Find button.
or Press [Alt+I].

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Step Action
5. Before Splitting Asset,note Asset Invoice Number
For example: "123456789_JMJ2"
Then select Split asset:
Click the Split button.
or Press [Alt+S].
Step Action
6. Click the OK button.
or Press [Alt+O].

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Step Action
7. Click the OK button.
or Press [Alt+O].

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Step Action
8. Search for Split asset
Click the Find... button.
9. Click the Book button.
Step Action
10. Click in the Invoice Number field.

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Step Action
11. Enter Invoice Number "123456789_JMJ2"
OR Copy/Paste Invoice #
Press [Ctrl+V].
12. Click in the Invoice Number field.

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Step Action
13. Click the Find button.
or Press [Alt+I].
Step Action
14. Click the Open button.
or Press [Alt+O].

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Step Action
15. After Asset review,select asset for Posting
Click the Queue button.

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Step Action
16. Select POST
Click the Queue Name cell.
17. Click the OK button.
or Press [Alt+O].
Step Action
18. Click the Save button.

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Step Action
19. Enter Expense Account information
Click the Expense Account button.
20. Enter the desired information into the ENTITYfield. Enter "1".

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Step Action
21. Click the OK button.
or Press [Alt+O].
Step Action
22. Click the Location button.

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Step Action
23. Review Asset Details
Click the AssetDetails tab.
Step Action
24. Review Depreciation
Click the Depreciation tab.

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Step Action
25. Click the Done button.
or Press [Alt+D].
Step Action
26. Click the Save button.

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Step Action
27.
End of Procedure.
FA: Add Assetto GASB Book and Update Life
Procedure
Step Action
1. Double-click the Asset Workbench list item.
2. Click in the Asset Number field.

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Step Action
3. Enter the desired information into the Asset Number field. Enter "1009822".
Step Action
4. Click the Find button.
or Press [Alt+I].

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Step Action
5. Review Asset in OAKLAND ASSETS (Corp Book)
Click the Books button.
or Press [Alt+B].
6. Click the Book button.
Step Action
7. Click the OK button.
or Press [Alt+O].
8. Press [Tab].

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Step Action
9. Note current asset Life Years
Click in the Life Years field.
Step Action
10. Click the Cancel button.
or Press [Alt+C].

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Step Action
11. Click the Books button.
or Press [Alt+B].
12. Add asset to GASB34 FA Book
Click the Book button.

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Step Action
13. Click the Book cell.
Step Action
14. Click the OK button.
or Press [Alt+O].
15. Press [Tab].
16. Click in the Life Years field.

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Step Action
17. Enter the desired information into the Life Years field. Enter "6".
18. Press [Tab].
Step Action
19. Click the Done button.
or Press [Alt+D].

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Step Action
20. Click the OK button.
or Press [Alt+O].
Step Action
21. Review asset in both OAKLAND and GASB34 FA Books
Click the Financial Inquiry button.

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Step Action
or Press [Alt+I].
Step Action
22. Click in the Life Years field.

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Step Action
23. Click in the Book field.
Step Action
24. Asset is ADDED to GASB FA Book
Review the Life Years field and confirm.

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Step Action
25. Click the Close button.
26. Click the Close button.
27.
End of Procedure.
FA: AssetInquiry
Procedure
Step Action
1. Search for Asset to analze
Double-click the Financial Information list item.
2. Click in the Book field.

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Step Action
3. Click the Book button.
Step Action
4. Click the OK button.
or Press [Alt+O].
5. Click the Find button.
or Press [Alt+I].

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Step Action
6. Select asset to review
Click in the Asset Number field.

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Step Action
7. Review Asset assignment
Click the Assignments button.
or Press [Alt+A].
Step Action
8. Current Asset Assignment is displayed
Click the Close button.

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Step Action
9. Click the Source Lines button.
or Press [Alt+S].
Step Action
10. Review invoice source line detail
Press the left mouse button over the scrollbar and drag the mouse to the desired
location.

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Step Action
11. Select Books Button

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Step Action
12. Review Asset financial detail by FA Book
Select OAKLAND ASSETS FA Book in form header
Step Action
13. Click the Books button.
or Press [Alt+B].

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Step Action
14. Click the Cost History tab.
Step Action
15. Click the Impairment tab.

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Step Action
16. Click in the Book field.
Step Action
17. Click the Depreciation tab.

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Step Action
18. Click the Cost History tab.
Step Action
19. Click the Transactions button.
or Press [Alt+R].

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Step Action
20. Click the Details button.
or Press [Alt+D].
Step Action
21. Click the Close button.

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Step Action
22. Click the Close button.
Step Action
23. Click the Close button.
24. Double-click in the Asset Number field.

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Step Action
25. Note Asset #
or Copy Asset#
Press [Ctrl+C].
26. Click the Close button.

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Step Action
27. Double-click the Transaction History list item.
28. Click the Book button.
Step Action
29. Click the OK button.
or Press [Alt+O].
30. Input Asset Number "1009523"
Click in the Asset Numbers field.
31. Click in the To Asset Number field.

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Step Action
32. Click the Find button.
or Press [Alt+I].
Step Action
33. Click the Details button.

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Step Action
or Press [Alt+D].
Step Action
34. Click the Close button.
35. Click in the Reference Number field.

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Step Action
36. Click the Details button.
or Press [Alt+D].
Step Action
37. Click the Close button.

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Fixed Assets
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Step Action
38. Click the Close button.
39.
End of Procedure.
FA: Add Mass Addition Line to Existing Asset
Procedure
Step Action
1. This process is used when an asset is currently in service, but an invoice line
needs to be added to an existing asset. This UPK section has 3 steps:
1) Review an Existing Asset to add a Mass Addition (or Invoice) to.
2) Search and look up Mass Addition Invoice to add to an Existing Asset (from
step 1).
3) Add the Mass Additions Invoice to the Existing Asset.

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Step Action
2. Double-click the Asset Workbench list item.
3. Click the AssetType list.
Step Action
4. Click the Capitalized list item.
In order to add Lines to an Existing Asset BOTH the Existing Asset and Mass
Addition MUST be set to the same Asset Type (Capitalized, Expensed etc.)
In this example, we will add a Mass Additions Invoice to an Existing Asset. Both
records have an Asset Type of "Capitalized"

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Step Action
5. Click the Find button.
or Press [Alt+I].
6. Click in the Asset Number field.

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Step Action
7. Click the Books button.
or Press [Alt+B].
8. Press [Ctrl+L].
Step Action
9. Click the OK button.
or Press [Alt+O].
10. Press [Tab].
11. Click in the Asset Number field.

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Step Action
12. Press [Ctrl+C].
Step Action
13. Click the Cancel button.
or Press [Alt+C].
14. Click the Close button.

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Step Action
15. Double-click the Prepare Mass Additions list item.
16. Click in the Queue field.
17. Enter the desired information into the Queue field. Enter "new".

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Step Action
18. Click the Find button.
or Press [Alt+I].
Step Action
19. Press the left mouse button over the scrollbar and drag the mouse to the desired
location.

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Step Action
20. Click in the Asset Type field.
Step Action
21. Click in the Invoice Number field.

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Step Action
22. Click the Add to Asset... button.
or Press [Alt+A].
Step Action
23. Input Asset # 1009524 or Paste Asset # Value [Ctrl+V].

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Step Action
24. Click the Find button.
or Press [Alt+I].
Step Action
25. Click the Amortize Adjustment option.

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Step Action
26. Click the Done button.
or Press [Alt+D].
Step Action
27. Click in the Queue field.

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Step Action
28. Click the Open button.
or Press [Alt+O].
29. Click the Queue button.

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Step Action
30. Click the Queue Name cell.
31. Click the OK button.
or Press [Alt+O].
32. Click the Done button.
or Press [Alt+D].
Step Action
33. Click in the Expense Account field.

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Step Action
34. Click the Expense Account button.
Step Action
35. Click the OK button.
or Press [Alt+O].

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Step Action
36. Click in the Category field.
Step Action
37. Click the Category button.
38. Click the LOV button.
39. Click the Major Asset Category cell.

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Step Action
40. Click the OK button.
or Press [Alt+O].
Step Action
41. Click the LOV button.

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Step Action
42. Click the Minor Asset Category cell.
Step Action
43. Click the OK button.
or Press [Alt+O].

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Step Action
44. Click the OK button.
or Press [Alt+O].
Step Action
45. Click the AssetDetails tab.
46. Click in the Location field.

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Step Action
47. Click the Location button.
Step Action
48. Click the Depreciation tab.

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Step Action
49. Click the AssetDetails tab.
Step Action
50. Click the Depreciation tab.

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Step Action
51. Click the Method button.
52. Enter the desired information into the LOV field. Enter "st".
53. Enter the desired information into the Life Years field. Enter "5".
Step Action
54. Click in the Life Months field.
55. Click the Done button.
or Press [Alt+D].

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Step Action
56. Click the Close button.
Step Action
57. Double-click the Post Mass Additions list item.
58. Click in the Parameters field.

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Step Action
59. Click the LOV button.
60. Click the OK button.
or Press [Alt+O].
Step Action
61. Click the Submit button.
or Press [Alt+M].

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Step Action
62. Click the OK button.
or Press [Alt+O].
63. Click the View menu.
or Press [Alt+V].

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Step Action
64. Click the Requests menu.
or Press [R].
65. Click the Find button.
or Press [Alt+I].
66. Click the Refresh Data button.
or Press [Alt+R].
Step Action
67. Click the View Output button.
or Press [Alt+P].

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Step Action
68. Press the left mouse button over the scrollbar and drag the mouse to the desired
location.
69. Click the Close button.
70.
End of Procedure.
FA: Delete Mass Addition
Procedure
Mass Additions Delete program deletes assets in Mass Additions Summary with status of:
-DELETE
-POSTED
-SPLIT

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Step Action
1. Double-click the Prepare Mass Additions list item.
2. Click in the Queue field.

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Step Action
3. To Delete Mass Additions, select Mass Additions with status of:
-ON HOLD
-NEW
Enter the desired information into the Queue field. Enter "ON".
4. Press [Tab].
Step Action
5. Click the Find button.
or Press [Alt+I].

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Step Action
6. Select invoice to DELETE
Click in the Invoice Number field.
Step Action
7. Click the Open button.

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Step Action
or Press [Alt+O].
8. Click the Queue button.
Step Action
9. Click the OK button.
or Press [Alt+O].

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Step Action
10. Click the Done button.
or Press [Alt+D].
11. Click in the Queue field.

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Step Action
12. Click the Close button.
Step Action
13. Double-click the Delete Mass Additions list item.
14. Click in the Parameters field.
15. Click the LOV button.

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Step Action
16. Click the OK button.
or Press [Alt+O].
17. Click the Submit button.
or Press [Alt+M].

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Step Action
18. Click the OK button.
or Press [Alt+O].
19. Click the View menu.
or Press [Alt+V].
Step Action
20. Click the Requests menu.
or Press [R].
21. Click the Find button.
or Press [Alt+I].
22. Click the Refresh Data button.
or Press [Alt+R].

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Step Action
23. Click the View Output button.
or Press [Alt+P].
24. Click the Tools menu.
or Press [Alt+T].

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Step Action
25. Click the Copy File... menu.
26. Click the Viewer list.
Step Action
27. Click the Browser list item.

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Step Action
28. Click the Ok button.
or Press [Alt+O].
Step Action
29. Click the Running applications object.

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Step Action
30. Click the Internet Explorer list item.

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Step Action
31. Review Mass Additions Delete report. Program deletes assets in Mass Additions
Summary with status of:
-DELETE
-POSTED
-SPLIT
Step Action
32. Click the Close button.

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Step Action
33. Click the Close button.
34.
End of Procedure.
FA: AssetAddition - WebADI
Procedure

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Step Action
1. Double-click the Additions Integrator list item.
Step Action
2. Click the Continue button.

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Step Action
3. Click the Viewer list.
Step Action
4. Click the Excel 2010 list item.
5. Click the Next button.

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Step Action
6. Click the Layout list.
Step Action
7. Click the Add Assets - Default list item.
8. Click the Next button.

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Step Action
9. Click the Open button.
Step Action
10. Click the object.

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Step Action
11. Double-click the desired object.

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Step Action
12. Select NEW
Click the object.
13. Click the object.
Step Action
14. Click the desired object.
15. Input Description
Enter the desired information into the field. Enter "TE".
16. Enter the desired information into the field. Enter "ST ADDITION".
17. Click the desired object.
18. Double-click the desired object.

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Step Action
19. Click the object.
Step Action
20. Scroll the list with the mouse wheel.
21. Scroll the list with the mouse wheel.

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Step Action
22. Click the object.
23. Click the object.

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Step Action
24. Click the object.
25. Click the object.
Step Action
26. Click the object.
27. Click the object.

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Step Action
28. Click the object.
29. Click the object.

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Step Action
30. Input # of Units. Must be at least 1 Unit
Click the desired object.
31. Click the desired object.
32. Enter the desired information into the field. Enter "50".
33. Enter the desired information into the field. Enter "00".
34. Click the desired object.
35. Double-click the desired object.
Step Action
36. Click the object.

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Step Action
37. Click the object.
Step Action
38. Double-click the desired object.

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Step Action
39. Enter the desired information into the field. Enter "1".
Step Action
40. Click the Column right button.
41. Click the Column right button.
42. Click the Column right button.

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Step Action
43. Double-click the desired object.
Step Action
44. Enter the desired information into the field. Enter "-31-AUG-2016".
45. Press [Tab].

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Step Action
46. Click the desired object.
Step Action
47. Click the.

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Step Action
48. Click the desired object.
Step Action
49. Click the desired object.

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Step Action
50. Enter the desired information into the WebADI field. Enter "60".
Step Action
51. Click the Column right button.

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Step Action
52. To Upload Asset Addition
Click the Oracle tab.
Step Action
53. Click the Upload button.

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Step Action
54. Click the object.
Step Action
55. Click the object.

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Step Action
56. Click the Running applications object.
Step Action
57. Double-click the Prepare Mass Additions list item.

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Step Action
58. Click in the Queue field.
59. Enter the desired information into the Queue field. Enter "NEW".
Step Action
60. Click the Find button.
or Press [Alt+I].

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Step Action
61. Click in the Invoice Number field.
Step Action
62. Click the Open button.
or Press [Alt+O].

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Step Action
63. Click in the Invoice Number field.
64. Enter the desired information into the Invoice Number field. Enter "555555".
Step Action
65. Click the Done button.
or Press [Alt+D].
66.
End of Procedure.
FA: Periodic Mass Copy - GASB book
Procedure
Periodic Mass Copy is used to Copy Assets from the OAKLAND ASSETS FA Book (Corporate
Book) to the OAKLANDGASB 34 FA Book (FA Tax Book) ONLY when Asset attributes such
as "Asset Life"do not need to be updated for the GASB Book
For example, if the Life is different from the OPS Corp Book, Users will NOT use this process
and will manually add to the GASB FA Book and update Asset attributes (such as "Asset Life")

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Step Action
1. Double-click the Tax list item.
Step Action
2. Double-click the Periodic Mass Copy list item.

121. Training Guide
Fixed Assets
Page 119
Step Action
3. Select "OAKLAND GASB34"FA Book
Click the IconButton0 button.
4. Select Period to copy too. For example "P03-17"
Click the IconButton1 button.

122. Training Guide
Fixed Assets
Page 120
Step Action
5. Click the OK button.
or Press [Alt+O].
Step Action
6. Click the Submit button.
or Press [Alt+M].
7. Click the No button.
or Press [Alt+N].
8. Click the View menu.
or Press [Alt+V].

123. Training Guide
Fixed Assets
Page 121
Step Action
9. Click the Requests menu.
or Press [R].
10. Click the Find button.
or Press [Alt+I].

124. Training Guide
Fixed Assets
Page 122
Step Action
11. Click the Refresh Data button.
or Press [Alt+R].
Step Action
12. Review Periodic Mass Copy output
Click the View Output button.
or Press [Alt+P].
13. Click the Tools menu.
or Press [Alt+T].

125. Training Guide
Fixed Assets
Page 123
Step Action
14. Click the Copy File... menu.
15. Click the Viewer list.
Step Action
16. Press the left mouse button and drag the mouse to the desired location.

126. Training Guide
Fixed Assets
Page 124
Step Action
17. Click the Ok button.
or Press [Alt+O].
Step Action
18. Click the Internet Explorer list item.
19.
End of Procedure.

127. Training Guide
Fixed Assets
Page 125
CIP Assets
FA: Manually Capitalize CIP Asset
Procedure
This process covers Capitalizing CIP Assets Manually placed in serivce where required
Step Action
1. This process covers Capitalizing CIP Assets Manually placed in serivce where
required

128. Training Guide
Fixed Assets
Page 126
Step Action
2. Double-click the Capitalize CIP Assets list item.
3. Click the Book button.
4. Click the AssetType list.
Step Action
5. Click the CIP list item.

129. Training Guide
Fixed Assets
Page 127
Step Action
6. Click the Find button.
or Press [Alt+I].
Step Action
7. Click the Capitalize or Reverse option.

130. Training Guide
Fixed Assets
Page 128
Step Action
8. Click in the Asset Number field.
Step Action
9. Click the Capitalize button.
or Press [Alt+C].

131. Training Guide
Fixed Assets
Page 129
Step Action
10. Click the Close button.
11. Click the Close button.
Step Action
12. To view CIP Assets recently Capitalized
Click the View menu.
or Press [Alt+V].

132. Training Guide
Fixed Assets
Page 130
Step Action
13. Click the Requests menu.
or Press [R].
Step Action
14. Click the Find button.
or Press [Alt+I].

133. Training Guide
Fixed Assets
Page 131
Step Action
15. Click the Submit a NewRequest... button.
or Press [Alt+M].
Step Action
16. Click the OK button.
or Press [Alt+O].
17. Enter the desired information into the Name field. Enter "%CIP".

134. Training Guide
Fixed Assets
Page 132
Step Action
18. Press [Tab].
19. Select CIP Capitalization Report
Click the Name cell.
Step Action
20. Click the OK button.
or Press [Alt+O].

135. Training Guide
Fixed Assets
Page 133
Step Action
21. Click the LOV button.
22. Click the LOV button.
23. Click the OK button.
or Press [Alt+O].
24. Click the LOV button.
25. Click the To Period cell.
26. Click the OK button.
or Press [Alt+O].

136. Training Guide
Fixed Assets
Page 134
Step Action
27. Click the OK button.
or Press [Alt+O].
Step Action
28. Click the Submit button.

137. Training Guide
Fixed Assets
Page 135
Step Action
or Press [Alt+M].
29. Click the No button.
or Press [Alt+N].
30. Click the Refresh Data button.
or Press [Alt+R].
Step Action
31. Review report Output
Click the View Output button.
or Press [Alt+P].
32. Click the Tools menu.
or Press [Alt+T].

138. Training Guide
Fixed Assets
Page 136
Step Action
33. Click the Copy File... menu.
34. Click the Viewer list.

139. Training Guide
Fixed Assets
Page 137
Step Action
35. Click the Browser list item.
36. Click the Ok button.
or Press [Alt+O].
Step Action
37. Click the Close Window.
38.
End of Procedure.
FA Retirements,Reinstatements and Transfers
FA: Asset Retirement
Procedure

140. Training Guide
Fixed Assets
Page 138
Step Action
1. Double-click the Assets list item.
Step Action
2. Search for asset to retire from Asset Workbench
Double-click the Asset Workbench list item.

141. Training Guide
Fixed Assets
Page 139
Step Action
3. Click in the Book field.
4. Click the Book button.
5. Click the OK button.
or Press [Alt+O].
Step Action
6. Click the Find button.
or Press [Alt+I].
7. Select Asset to Retire
Click in the Asset Number field.

142. Training Guide
Fixed Assets
Page 140
Step Action
8. Click the Retirements button.
or Press [Alt+R].
9. Select FA Book to Retire from. Assets retired in OAKLAND FA BOOK (FA
Corp Book) will be Retired in GASB34 FA BOOK (FA Tax Book)
Click the Book button.
10. Click the OK button.
or Press [Alt+O].

143. Training Guide
Fixed Assets
Page 141
Step Action
11. Click in the Units Retired field.
12. Enter the desired information into the Units Retired field. Enter "1".
Step Action
13. Press [Tab].

144. Training Guide
Fixed Assets
Page 142
Step Action
14. Click the Done button.
or Press [Alt+D].
Step Action
15. Click the OK button.

145. Training Guide
Fixed Assets
Page 143
Step Action
or Press [Alt+O].
16. Click the View menu.
or Press [Alt+V].
Step Action
17. Click the Requests menu.
or Press [R].
18. Click the Submit a NewRequest... button.
or Press [Alt+N].
19. Click the OK button.
or Press [Alt+O].
20. Run Asset Retirements Report
Enter the desired information into the Name field. Enter "%Retire".

146. Training Guide
Fixed Assets
Page 144
Step Action
21. Press [Tab].
22. Click the Name cell.
23. Click the OK button.
or Press [Alt+O].
24. Click the LOV button.
25. Click the OK button.
or Press [Alt+O].
26. Click in the From Period field.
27. Click the LOV button.
28. Click the From Period cell.

147. Training Guide
Fixed Assets
Page 145
Step Action
29. Click the OK button.
or Press [Alt+O].
30. Click the LOV button.
31. Click the To Period cell.
32. Click the OK button.
or Press [Alt+O].
Step Action
33. Click the OK button.
or Press [Alt+O].
34. Click the Submit button.

148. Training Guide
Fixed Assets
Page 146
Step Action
or Press [Alt+M].
35. Click the No button.
or Press [Alt+N].
36. Click the Find button.
or Press [Alt+I].
Step Action
37. Click the Refresh Data button.
or Press [Alt+R].
38. Click the View Output button.
or Press [Alt+P].
39. Click the Window menu.

149. Training Guide
Fixed Assets
Page 147
Step Action
or Press [Alt+W].
40. Click the Copy File... menu.
41. Click the Viewer list.
Step Action
42. Click the Browser list item.
43. Click the Ok button.
or Press [Alt+O].

150. Training Guide
Fixed Assets
Page 148
Step Action
44. Review retirement report
Scroll the CITY OF OAKLAND Asset Retire object with
the mouse wheel.

151. Training Guide
Fixed Assets
Page 149
Step Action
45. Click the Close button.
46. Click the Close button.
47.
End of Procedure.
FA: AssetPartial Retirement
Procedure
Step Action
1. Double-click the Assets list item.

152. Training Guide
Fixed Assets
Page 150
Step Action
2. Double-click the Asset Workbench list item.
Step Action
3. Click the Book button.

153. Training Guide
Fixed Assets
Page 151
Step Action
4. Click the OK button.
or Press [Alt+O].
Step Action
5. Click the Find button.
or Press [Alt+I].
6. Release the mouse button.
7. Enter the desired information into the Units Retired field. Enter "2".

154. Training Guide
Fixed Assets
Page 152
Step Action
8. Cost Retired automatically populates
Click in the Cost Retired field.
Step Action
9. Click the Continue button.

155. Training Guide
Fixed Assets
Page 153
Step Action
or Press [Alt+N].
Step Action
10. Enter the desired information into the Comments field. Enter "2 Chairs disposed
of. Retire 2 unit".

156. Training Guide
Fixed Assets
Page 154
Step Action
11. Enter # of Units to Retire. Units must be input as negative numbers
Enter the desired information into the Unit Change field. Enter "-2".
Step Action
12. Click in the Units field.

157. Training Guide
Fixed Assets
Page 155
Step Action
13. Click the Done button.
or Press [Alt+D].
Step Action
14. Click the OK button.
or Press [Alt+O].

158. Training Guide
Fixed Assets
Page 156
Step Action
15. Click the Close button.
16.
End of Procedure.
FA: AssetTransfer
Procedure

159. Training Guide
Fixed Assets
Page 157
Step Action
1. Double-click the Assets list item.
Step Action
2. Double-click the Asset Workbench list item.
3. Select FA Book to Transfer Asset from
Click in the Book field.
4. Click the Book button.

160. Training Guide
Fixed Assets
Page 158
Step Action
5. Click the OK button.
or Press [Alt+O].
Step Action
6. Click the Find button.

161. Training Guide
Fixed Assets
Page 159
Step Action
or Press [Alt+I].
7. Select Asset to Transfer
Click in the Asset Number field.
Step Action
8. Click the Assignments button.
or Press [Alt+G].
9. Add appropriate notes to comments field
Click in the Comments field.

162. Training Guide
Fixed Assets
Page 160
Step Action
10. Enter the desired information into the Comments field. Enter "Transfer asset to
fund".
11. Click in the Unit Change field.
Step Action
12. Input a Negative unit number amount to Transfer From
Enter the desired information into the Unit Change field. Enter "-1".

163. Training Guide
Fixed Assets
Page 161
Step Action
13. Click in the Unit Change field.
Step Action
14. Input a Positive unit number amount to Transfer To
Enter the desired information into the Unit Change field. Enter "1".
15. Input Expense Account string to Transfer To
Click in the Expense Account field.

164. Training Guide
Fixed Assets
Page 162
Step Action
16. Click the Expense Account button.
Step Action
17. Click in the PROJECT field.

165. Training Guide
Fixed Assets
Page 163
Step Action
18. Click the LOV button.
19. Click the LOV button.
Step Action
20. Click the OK button.
or Press [Alt+O].
21. Select Location
Click the Location button.
22. Click in the Name field.

166. Training Guide
Fixed Assets
Page 164
Step Action
23. Click the Done button.
or Press [Alt+D].
24. Click the OK button.
or Press [Alt+O].
25. Click the View menu.
or Press [Alt+V].

167. Training Guide
Fixed Assets
Page 165
Step Action
26. Run Asset Tranfer Reconcilation Report
Click the Requests menu.
or Press [R].
Step Action
27. Click the Submit a NewRequest... button.

168. Training Guide
Fixed Assets
Page 166
Step Action
or Press [Alt+N].
28. Click the OK button.
or Press [Alt+O].
29. Enter the desired information into the Name field. Enter "%Transfer".
30. Press [Tab].
31. Click the Name cell.
32. Click the Name cell.
33. Click the OK button.
or Press [Alt+O].
Step Action
34. Click the LOV button.
35. Click the OK button.
or Press [Alt+O].

169. Training Guide
Fixed Assets
Page 167
Step Action
36. Click in the From Period field.
37. Click the LOV button.
38. Click the OK button.
or Press [Alt+O].
39. Click the LOV button.
40. Click the To Period cell.
41. Click the OK button.
or Press [Alt+O].

170. Training Guide
Fixed Assets
Page 168
Step Action
42. Click the OK button.
or Press [Alt+O].
43. Click the Submit button.
or Press [Alt+M].
44. Click the No button.
or Press [Alt+N].
Step Action
45. Click the Find button.
or Press [Alt+I].
46. Click the Refresh Data button.
or Press [Alt+R].

171. Training Guide
Fixed Assets
Page 169
Step Action
47. Review Asset Transfer report
Click the View Output button.
or Press [Alt+P].
48. Click the Tools menu.
or Press [Alt+T].

172. Training Guide
Fixed Assets
Page 170
Step Action
49. Click the Copy File... menu.
50. Click the Viewer list.

173. Training Guide
Fixed Assets
Page 171
Step Action
51. Click the Browser list item.
52. Click the Ok button.
or Press [Alt+O].
Step Action
53.

174. Training Guide
Fixed Assets
Page 172
Step Action
54. Click the CLOSE Window.
55.
End of Procedure.
FA Run Depreciation,CreateAccounting
FA: Run Depreciation- Operations Book
Procedure

175. Training Guide
Fixed Assets
Page 173
Step Action
1. Click the Switch Responsibility... button.
2. Click the Responsibility cell.
Step Action
3. Click the OK button.

176. Training Guide
Fixed Assets
Page 174
Step Action
or Press [Alt+O].
4. Double-click the Depreciation list item.
Step Action
5. Double-click the Run Depreciation list item.

177. Training Guide
Fixed Assets
Page 175
Step Action
6. Click the Book button.
Step Action
7. Click the OK button.
or Press [Alt+O].
8. Click the Run button.
or Press [Alt+R].
9. Click the OK button.
or Press [Alt+O].
10. Click the View menu.
or Press [Alt+V].

178. Training Guide
Fixed Assets
Page 176
Step Action
11. Click the Requests menu.
or Press [R].
12. Click the Find button.
or Press [Alt+I].

179. Training Guide
Fixed Assets
Page 177
Step Action
13. Click the Refresh Data button.
or Press [Alt+R].
Step Action
14. Click the View Output button.
or Press [Alt+P].
15. Click the Tools menu.
or Press [Alt+T].
16. Click the Copy File... menu.
17. Click the Viewer list.
18. Click the Browser list item.

180. Training Guide
Fixed Assets
Page 178
Step Action
19. Click the Ok button.
or Press [Alt+O].
Step Action
20. Click the Running applications object.
21.
End of Procedure.
FA: Run Depreciation- GASB34 Book
Procedure

181. Training Guide
Fixed Assets
Page 179
Step Action
1. Click the Switch Responsibility... button.
2. Click the Responsibility cell.
Step Action
3. Click the OK button.

182. Training Guide
Fixed Assets
Page 180
Step Action
or Press [Alt+O].
4. Double-click the Depreciation list item.
Step Action
5. Double-click the Run Depreciation list item.

183. Training Guide
Fixed Assets
Page 181
Step Action
6. Click the Book button.
7. Click the Book cell.
Step Action
8. Click the OK button.
or Press [Alt+O].

184. Training Guide
Fixed Assets
Page 182
Step Action
9. Click the Run button.
or Press [Alt+R].
10. Click the OK button.
or Press [Alt+O].
11. Click the View menu.
or Press [Alt+V].

185. Training Guide
Fixed Assets
Page 183
Step Action
12. Click the Requests menu.
or Press [R].
13. Click the Find button.
or Press [Alt+I].

186. Training Guide
Fixed Assets
Page 184
Step Action
14. Click the Refresh Data button.
or Press [Alt+R].
Step Action
15. Click the View Output button.
or Press [Alt+P].
16. Release the mouse button.

187. Training Guide
Fixed Assets
Page 185
Step Action
17. Click the Copy File... menu.
18. Click the Viewer list.

188. Training Guide
Fixed Assets
Page 186
Step Action
19. Click the Browser list item.
20. Click the Ok button.
or Press [Alt+O].
Step Action
21. Click the Running applications object.

189. Training Guide
Fixed Assets
Page 187
Step Action
22.

190. Training Guide
Fixed Assets
Page 188
Step Action
23. Click the Close Window.
24.
End of Procedure.
FA: Create Accounting
Procedure
Step Action
1. Click the View menu.
or Press [Alt+V].

191. Training Guide
Fixed Assets
Page 189
Step Action
2. Click the Requests menu.
or Press [R].
Step Action
3. Click the Submit a NewRequest... button.
or Press [Alt+M].

192. Training Guide
Fixed Assets
Page 190
Step Action
4. Click the OK button.
or Press [Alt+O].
5. Enter the desired information into the Name field. Enter "Create".

193. Training Guide
Fixed Assets
Page 191
Step Action
6. Press [Tab].
7. Click the LOV button.
8. Click the OK button.
or Press [Alt+O].
Step Action
9. Click in the End Date field.
10. Enter the desired information into the End Date field. Enter "30sep16".
11. Press [Tab].
12. Click in the Report field.
13. Enter the desired information into the Report field. Enter "De".
14. Press [Tab].
15. Click in the Post in General Ledger field.

194. Training Guide
Fixed Assets
Page 192
Step Action
16. Enter the desired information into the Post in General Ledger field. Enter "Yes".
Step Action
17. Click the OK button.
or Press [Alt+O].

195. Training Guide
Fixed Assets
Page 193
Step Action
18. Click the Submit button.
or Press [Alt+M].
19. Click the No button.
or Press [Alt+N].
20. Click the Refresh Data button.
or Press [Alt+R].
21. Click the Refresh Data button.
or Press [Alt+R].
Step Action
22. Click in the Name field.

196. Training Guide
Fixed Assets
Page 194
Step Action
23. Click the View Output button.
or Press [Alt+P].

197. Training Guide
Fixed Assets
Page 195
Step Action
24. Click the Open button.
Step Action
25.

198. Training Guide
Fixed Assets
Page 196
Step Action
26. Click the.
Step Action
27. Click the Running applications object.

199. Training Guide
Fixed Assets
Page 197
Step Action
28. Click the Close button.
29.
End of Procedure.