Paper 2 Employer Monitoring of Employees Purpose State of Estates will be tracking or monitoring all employee usage of internet, tablets, desk and lap tops computers, emails, cell phones and social media usage. This is to protect the reputation of our organization from deter any liability as well as to avoid misuse of company assets. Monitoring the daily activities of the employees and it is legal and will not overstep when it comes to anyone’s privacy. Any suspicious activity will be investigated and the proper authorities will be notified. Internet Access, Email and the Right to Monitor State of Estates provides Internet access that is to be used solely for work related activities and approved training sessions. We have an IT department that monitors all activity from the Internet and email. The Email system is property of State of Estates and it will be archived in the server according to our retention policy. Please note that we use filters to block spam and viruses to that could destroy our entire system. State of Estates purchases all work related equipment so we have the legal right to monitor anything that has been sent or received on the company’s intranet - without prior notification. Violation of Policy State of Estates reserve the right to monitor employ logs and activity of usage. Our organization must stay in compliance with the law and our policy. If it is found that any employee has violated the rules you may face disciplinary action that could lead to termination up to prison. Telephone Calls and Cellular Usage State of Estates is prohibited by law not to record voice mail. Wiretapping Act prevents employers from “intercepted a communication deliberately” How the Wiretap Act Protects Personal Privacy, 2015). Access to the telephone system is mainly for work-related activities. Occasional is acceptable as long as there is not pattern of abuse. Any use of cell phone cameras during work hours to protect the privacy of State of Estates. Absolutely no cell phone usage while driving company vehicles. Social Media and Communications Monitoring State of Estates supports social media sites that are used for work purposes all postings and communications will be monitored or ensure proper content. Company rules and policies do apply any content that affects the company in a negative manner will be addressed. Federal Laws and Regulations. (n.d.). Retrieved July 17, 2017, from SAMHSA.gov: https://www.samhsa.gov/workplace/legal/federal-laws How the Wiretap Act Protects Personal Privacy. (n.d.). Retrieved July 17, 2017, from Communications-media.lawyers.com: http://communications-media.lawyers.com/privacy-law/wiretapping.html Law Teacher. (2017). Retrieved from https://www.lawteacher.net/acts/misuse-of-drugs-act- 1971.php Managing Workplace Monitoring and Surveillance. (2016, February 18). Retrieved July 17, 2017, from SHRM.org: https://www.shrm.org/resourcesandtools/tools-and-samples/toolkits/pages/workplaceprivacy.asp.

1. Paper 2
Employer Monitoring of Employees
Purpose
State of Estates will be tracking or monitoring all employee
usage of internet, tablets, desk and lap tops computers, emails,
cell phones and social media usage. This is to protect the
reputation of our organization from deter any liability as well as
to avoid misuse of company assets. Monitoring the daily
activities of the employees and it is legal and will not overstep
when it comes to anyone’s privacy. Any suspicious activity
will be investigated and the proper authorities will be notified.
Internet Access, Email and the Right to Monitor
State of Estates provides Internet access that is to be used
solely for work related activities and approved training
sessions. We have an IT department that monitors all activity
from the Internet and email. The Email system is property of
State of Estates and it will be archived in the server according
to our retention policy. Please note that we use filters to block
spam and viruses to that could destroy our entire system. State
of Estates purchases all work related equipment so we have the
legal right to monitor anything that has been sent or received on
the company’s intranet - without prior notification.
Violation of Policy
State of Estates reserve the right to monitor employ logs and
activity of usage. Our organization must stay in compliance
with the law and our policy. If it is found that any employee has
violated the rules you may face disciplinary action that could
lead to termination up to prison.
Telephone Calls and Cellular Usage
State of Estates is prohibited by law not to record voice mail.
Wiretapping Act prevents employers from “intercepted a
communication deliberately” How the Wiretap Act Protects
Personal Privacy, 2015). Access to the telephone system is
mainly for work-related activities. Occasional is acceptable as

2. long as there is not pattern of abuse. Any use of cell phone
cameras during work hours to protect the privacy of State of
Estates. Absolutely no cell phone usage while driving
company vehicles.
Social Media and Communications Monitoring
State of Estates supports social media sites that are used for
work purposes all postings and communications will be
monitored or ensure proper content. Company rules and policies
do apply any content that affects the company in a negative
manner will be addressed.
Federal Laws and Regulations. (n.d.). Retrieved July 17, 2017,
from SAMHSA.gov:
https://www.samhsa.gov/workplace/legal/federal-laws
How the Wiretap Act Protects Personal Privacy. (n.d.).
Retrieved July 17, 2017, from Communications-
media.lawyers.com: http://communications-
media.lawyers.com/privacy-law/wiretapping.html
Law Teacher. (2017). Retrieved from
https://www.lawteacher.net/acts/misuse-of-drugs-act-
1971.php
Managing Workplace Monitoring and Surveillance. (2016,
February 18). Retrieved July 17, 2017, from SHRM.org:
https://www.shrm.org/resourcesandtools/tools-and-
samples/toolkits/pages/workplaceprivacy.aspx
WorkSmart. (2017). Retrieved from
https://worksmart.org.uk/health-advice/health-and-
safety/employer-duties/what-health-and-safety-work-act
Employer Monitoring of Employees
Purpose
State of Estates believes in privacy, however monitoring
workplace activities is important to the integrity of the
company. Though some may be against employer monitoring, it

3. is an action that is allowed by law. State of Estates has to
protect itself, its customers, and its employees from litigation
and other actions that can be harmful to all parties. The
company will always stay within it business rights to not be
seen as privacy invasion.
Computer and Workstation
State of Estates has the right to monitor both an employee’s
computer and workstation. There is software provided and
managed by the IT department that allows computer terminals to
be viewed. Through this application, the company can
determine how the employee is managing work and what sites
are being frequented throughout the work day. State of Estates
owns the computer, and all related equipment, therefore
monitoring is legal. Although, notice is not required,
communication will be shared when monitoring is in effect.
Email
No employee, regardless of title or class should assume that
email correspondence is private. Anything electronically sent
across the company’s network can be monitored. This allows
the company to track efficiency and productivity of the
employees. Any misuse of company email or electronic
communication, puts State of Estates in jeopardy of litigation.
Internet Use
State of Estates has a strict policy on internet use. Websites
should not be visited that are inappropriate. The company has
blocking devices in place to notify the IT department when
access is attempted on sites that promote unlawful and
inappropriate content.
Telephone Calls
State of Estates is prohibited by law not to record voice mail.
Wiretapping Act prevents employers from “intercepted a
communication deliberately” (How the Wiretap Act Protects
Personal Privacy, n.d.).
Social Media Monitoring
State of Estates supports social media sites but does have a
policy about what should be written. Human Resources can

4. provide specific information regarding these policies.
Communication
State of Estate will communicate to its employees any cause of
action to monitor a specific issue. “Letting employees know
that they will be monitored removes employees' reasonable
expectation of privacy—the element that often forms the basis
for invasion of privacy lawsuits arising under common law”
(Managing Workplace Monitoring and Surveillance, 2016).
Certificate of Receipt of Workplace Privacy Policy
I, _______________ (employee name), certify that I have
received and understand the attached Workplace Privacy Policy,
on _________________ (today’s date).
References
How the Wiretap Act Protects Personal Privacy. (n.d.).
Retrieved July 17, 2017, from Communications-
media.lawyers.com: http://communications-
media.lawyers.com/privacy-law/wiretapping.html
Managing Workplace Monitoring and Surveillance. (2016,
February 18). Retrieved July 17, 2017, from SHRM.org:
https://www.shrm.org/resourcesandtools/tools-and-
samples/toolkits/pages/workplaceprivacy.aspx