1. AIESEC in Malaysia
Block E-51-2, Zenith Corporate Park, Jalan SS7/26, 47301 Petaling Jaya, Selangor, Malaysia
T: (60)3 7887 1624 | W: www.AIESEC.my
Job Description
AIESEC – <Finance & Legalities>
<Vice President of Finance & Legalities>
AIESEC Experience Stage
< Team Leader Program>
Role Overall
 HEMA relationship management (Research on the opportunities to build
AIESEC reputation in UTM & HEMA relationship)
 Logistical arrangements (Venue for AIESEC event, transportation arrangement)
 Management of LC financial operation (Claiming process, Collection of EP & TN
fees)
 Resource management
 Asset management
 Customer relationship management
 Become the LC main events OC finance or logistics / the coach for the OCs
 Provide Financial Education to all members
Accountable to
< Local Committee President>
Time Duration
Quarter 2 ,Quarter 3, Quarter 4&Quarter 1
December 2015 – February 2016
Time Required
<10 hours per week>(inclusive of meeting time)
<additional 6 hours per week for LC events (eg. AIESEC gathering)
Skills Required
 Basic knowledge of Microsoft Word, Excel, Power Point
 Basic designing skill
 Good in mathematics
 Basic Finance& Accounting Skills
Personality
 Extrovert
 Like challenges
 Analytical
Competencies Required
 Active learning and listening
 Analytical & critical thinking

2. AIESEC in Malaysia
Block E-51-2, Zenith Corporate Park, Jalan SS7/26, 47301 Petaling Jaya, Selangor, Malaysia
T: (60)3 7887 1624 | W: www.AIESEC.my
 Time management
 Speaking (Effective communication)
Activities and Measures of Success
Activities Description (Responsibilities) Key Performance Index (KPI)
 Attendance of Meetings/Discussion
 90% attendance for Vice President
-Director discussion meeting &
trainings weekly / bi-weekly
 100% attendance for team
discussion meeting weekly /
biweekly
 80% attendance for synergy
department discussion meeting
 Attendance of AIESEC events
 MUST be present during LLDS,
MyLDS, AGM, and National
Functional Training.
 70% attendance for LC activities
(AIESEC gathering/outing)
 University Relationship
Management
 Research and understanding on
the HEMA processes and
opportunities for student chapters
 Approach HEMA as representative
for the LC
 Logistical Arrangement
 Understanding of transportation
arrangement (Bus/Van Booking
Process)
 Understanding of the halls booking
process
 Understanding of the UTM
accommodation booking and
pricing
 Logistics arrangement (Hall
Booking, Transportation) for ALL
AIESEC UTM events
 Compiling the information for UTM
logistical arrangement processes
and details
 Management of LC Financial
Operation
 Send monthly reimbursement
notice on 15th of every month
 Complete the reimbursement
summary by 3rd of each month
 Complete the outstanding EP & TN
fee summary by 15th & 30th of each
month

3. AIESEC in Malaysia
Block E-51-2, Zenith Corporate Park, Jalan SS7/26, 47301 Petaling Jaya, Selangor, Malaysia
T: (60)3 7887 1624 | W: www.AIESEC.my
 Quarterly review on the efficiency
of Podio apps for finance process
 Resource Management
 Monthly maintenance of AIESEC
office
 Understanding of the application
processes of resources for events
from HEMA
 Asset Management
 Monthly inventory check and
update (Merchandise, Projector,
Printer, etc)
 Customer Relationship
Management (CRM)
 Synergy with other department to
compile all the stakeholders details
and partnership duration of AIESEC
in UTM (NGO, sponsors, TN, etc)
by
 Produce framework of CRM to
maintain and improve the
partnership and attract new
partners
 Understanding & analyse the
potential of stakeholders for
contributing in exchange numbers
every quarter
 Organising Committee President /
Finance / Logistics for LC events
 Becoming as part of the OCP / OC
Finance/Logistics at least twice for
LC core events