On December 1, 2014, eCourt will become mandatory for the eleven circuit courts that currently have the Oregon eCourt system, including the eFiling requirement. Follow these steps to get ready for the mandatory transition:

1. Are you eCourt Ready?
Posted on 11/24/2014 by beverlym
On December 1, 2014, eCourt will become mandatory for the eleven circuit courts that currently have the Oregon
eCourt system, including the eFiling requirement. Follow these steps to get ready for the mandatory transition:
1. Get a credit or debit card that can be used to pay court fees online. The Odyssey eFile & Serve System
(eCourt) accepts Visa, MasterCard, and Discover. Learn more about eCourt filing fees here.
2. Create an eCourt account by registering with Odyssey eFile & Serve. Don’t wait, do it now. If you need
assistance setting up your account, it may be difficult to reach Technical Support on the December 1 effective
date. Registration is only a few steps. Choose an account type, enter your name, contact information, and e-
mail address, then create a password. Sole practitioners should register as a “Firm Administrator.”
3. Check your e-mail inbox for an activation link from Tylerhost.net – the vendor that operates Odyssey eFile &
Serve for Oregon. Click on the activation link to finish creating your account.
4. Login to Odyssey eFile & Serve with your e-mail address and newly created password, click on the Firm
Administrator tab, and set up a payment account (credit card). [Note: if you are a firm member who created
an individual user account this step was completed by your Firm Administrator.]
5. Check your “tech.” To be an e-filer, lawyers will need a scanner and PDF conversion software with OCR
(Optical Character Recognition) capability. More on this below.
6. Sign up for one of the free, one-hour training sessions on how to use Odyssey eFile & Serve. There are three
classes this week and additional classes scheduled for December. See the complete class listing here.
During the training you can ask questions. If desired, take the training more than once.
7. Watch the Oregon eCourt Update CLE presented on November 19, 2014 – available for Oregon lawyers to
stream or download free of charge on the Professional Liability Fund (PLF) website. This CLE provides an
overview of the rules and includes a question and answer session with Oregon Judicial Department staff.
8. Read Chapter 21 of the Uniform Trial Court Rules – Filing and Service by Electronic Means – and the Chief
Justice Orders adopting out-of-cycle amendments.
9. Get an OJCIN Account (Oregon Judicial Case Information Network). OJCIN is the official website of Register
of Actions and judgment records for the State of Oregon Judicial Department. OJCIN includes OJIN (Oregon
Judicial Information Network), OECI (Oregon eCourt Case Information Network), and ACMS (Appellate Case
Management System). If you want to view case activity and access documents online, you must have an
OJCIN account. ($35.00 per month.)
10. Monitor the Oregon State Bar (OSB) and PLF websites. Using the discussion from the Oregon eCourt
Update CLE, OSB staff are preparing answers to frequently asked eCourt questions that will be posted in the
near future. This information will also be accessible on the PLF website.
Buying a Scanner
Mac users can search for “top rated scanners” at MacWorld. If you have Windows OS, check out the online reviews
at PC Magazine. The Fujitsu ScanSnap ix500 was voted the best scanner of the year in 2013 by MacWorld and
comes bundled with Acrobat XI Standard for Windows. (You can – and should – upgrade to Acrobat XI Pro for a few
more bucks. See below.)
Brother scanners are popular too. A “combo” machine – combination printer/scanner/copier may also be a good
choice depending on your needs. Check the sources listed above for product reviews.
When you’ve chosen a scanner make and model, use sites or apps like PriceGrabber and Google Shopper to find the
best prices. Include shipping costs for the best head-to-head comparison.

2. PDF Conversion Software with OCR Capability
All documents submitted via the eCourt system must be text searchable PDFs. PDF conversion software with OCR
capability (Optical Character Recognition) turns your scanned documents into text searchable PDFs. The free Adobe
Reader software cannot do this.
For PDF conversion software, nothing beats Adobe Acrobat XI in this author’s opinion. (Get the “Pro” version for the
redaction features.) While it may seem that you have no choice but to subscribe to Acrobat on a monthly basis, you
can still purchase the product outright. Call sales at 800-585-0774 for details. My two cents: Buy the subscription.
Adobe is running a 25% off sale through December 3. A subscription to Acrobat XI Pro is $14.99 per month
(normally $19.99). Subscriptions are locked in for one year and include all upgrades free of charge plus free
telephone support. If you purchase Acrobat XI Pro outright, you must buy the upgrades separately. Free telephone
support ends in 30 days, although other support options remain available.
PrimoPDF and Nuance Power PDF Advanced are worth a look too, but don’t have all the bells and whistles of
Acrobat.
Using Your Scanner and PDF Conversion Software with OCR Capability
Use your scanner and PDF/OCR software to:
 Create searchable PDFs of your pleading documents for eFiling.
 Create searchable PDFs of attachments to pleading documents (e.g., a scanned copy of a Last Will and
Testament attached to a petition for probate – a copy of the Will is eFiled with the petition; the original Will
must be filed conventionally).
 Create searchable PDFs of signature pages or signed documents. (Text on the page will be searchable;
signatures will not.)
Note: Lawyers sign eCourt documents using a conformed signature: /s/ Lawyer Name. If you are eFiling a document
containing signatures other than your own, you must scan the signature page or the entire document.
Master the Tech and Make Your Life Easier
 If you aren’t already using a version of Word, WordPerfect, or OpenOffice with built-in PDF conversion,
upgrade now.
 When you convert to PDF directly from within Word, WordPerfect, or OpenOffice your document is
automatically text searchable. No need to scan.
 Always choose File > Print > to create a PDF from your word processing program. Select File > Print, find the
PDF printer in your printer list (Adobe PDF for example), click Print, give your document a name, and save it
in the desired location. When you create a PDF by selecting File > Save As > PDF or File > Publish to PDF,
you are converting all the metadata in your document. Additionally, files that are “published” to PDF are
about 80% larger than documents that are “printed” to PDF.
 Digital pleading templates are the way to go. If you are printing the body of your document on numbered
pleading paper, you will need to scan and OCR your documents for eFiling. If you aren’t familiar with digital
pleading templates, check out these options from Microsoft. [Note: conform all templates to meet Oregon
court rules.]

3. Troubleshooting
Don’t struggle on your own! Call Odyssey eFile & Serve free technical support at 1.800.297.5377, Monday through
Friday, 7:00 a.m. to 9:00 p.m. Central Time. Tech support can help with the following issues:
 Browser error messages
 Registering with Odyssey eFile & Serve
 Setting up payment accounts / payment account troubleshooting
 How to initiate a filing
 How to file a document into an existing case
 How to eServe parties
Use the Knowledge Base
You can find quite a bit of useful information in the Odyssey eFile & Serve Knowledge Base, which is divided into
these categories: Administration, Court Contact, eFiling, eService, Notifications, and Support and Training.
Under Administration, learn about attorney management, fees, firm information, passwords, payment accounts,
reconciliation, registration, and user management. Under Court Contact find telephone numbers and other contact
information for Multnomah, Yamhill, Crook, and Clatsop County Circuit Courts. eFiling provides information on the
active locations for eCourt, describes the filing process, document status, and how to create templates in the eFiling
workspace. Under eService read answers to commonly asked questions, such as where do I find proof of service for
a filing I submitted? (Also see Notifications.) Access the Knowledge Base here. Look for this sidebar on the left
side of your screen:
[All Rights Reserved – 2014 – Beverly Michaelis]