A discussion of the amendments to the Oregon Uniform Trial Court Rules in 2016.

1. UTCR Amendments
Posted on07/22/2016
2016 features a host of normal cycle and out-of-cycle amendments to the Uniform Trial Court
Rules. All are effective August 1, 2016. For a complete list, see the summary provided here, pages
1-5. Key changes, including several to eCourt, are summarized below.
eCourt
Confidential Attachments in Filings that are not Otherwise Confidential
 If a filingis not confidential,but includes an attachment that is,file the attachment
separately. UTCR 21.040(2)(b), amended out-of-cycle on June 15, 2016 pursuant to CJO 16-
027.
 Filers must designate the attachment as confidential in the eFilingsystem and include an
appropriate description in the filing comments field.UTCR 21.040(2)(b), amended out-of-
cycle on June 15, 2016 pursuant to CJO 16-027.
Filings in Confidential Cases
 If a case is confidential by statute or rule, documents filed in the case must not be
designated as confidential.
 However, if a particular document withina confidential case is itself confidential by statute
or rule, it must be designated as such when filed.
 For rules pertaining to Adoption Cases, see new UTCR 21.070(7).
UTCR 21.070(6), amended out-of-cycle; UTCR 21.070(7), newly added on June 15, 2016 pursuant to
CJO 16-027.
Certificates of Service Incorporated with a Document Must Be Filed as a Single, Unified PDF
Certificates of Service are now part of the “single,unifiedPDF” requirement. UTCR 21.040(2),
amended out-of-cycle on June 15, 2016 pursuant to CJO 16-027.
Proof of Electronic Service
The amended rule requires a dated and signed certificate of service to be incorporated at the end
of any document submitted electronically.
 If the opposing party was electronically served by the eFilingsystem, the certificate must
state that service was accomplished at the party’s email address as recorded on the date of
service in the eFilingsystem and need not include the party’s email address or postal address.
 If the opposing party was not electronically served by the eFilingsystem, the certificate must
include the postal address at which the opposing party was served or, if served by email or
facsimile.
UTCR 21.100(6), amended out-of-cycle on June 15, 2016 pursuant to CJO 16-027.
Electronic Service to Remain an Additional, Affirmative Step

2. The UTCR committee declined to amend UTCR 21.100 to make electronic service mandatory or to
require simultaneous service by email. See discussion, UTCRs effective August 1, 2016, pages 55-56.
Expedited Filings
A filer who submits an expeditedfilingmust include the words “EXPEDITED CONSIDERATION
REQUESTED” in the filingcomments field. The filer may “notify the court by email or telephone,as
designated on the court’s judicial district website,that an expeditedfilinghas been eFiledin the
case.” UTCR 21.070(5), amended out-of-cycle on June 15, 2016 pursuant to CJO 16-027.
Submission of Proposed Orders and Judgments
The out-of-cycle changes to UTCR 5.100 are described in the official explanation as follows:
 The revisionto UTCR 5.100 breaks the current rule into three parts: service, objection, and
submission.
 Subsection 1 requires service on the opposing party, and an opportunity for objection, as to
any proposed order or judgment unless an exceptionapplies. The rule is no longer limited to
only those proposed orders and judgments submitted “in response to a ruling of the court.”
 The service component also sets out specific notice requirements and lengthens the time
between service and submission to 10 days from 3 days (current, if opposing party
represented) or from 7 days (current, if opposing party not represented). The notice
requirement specifiesthat an opposing party has 7 days to object, with an additional 3 days
for mailing,consistently with ORCP 10 C.
 Subsection 2 relates to objections and is new. It requires service of a written, dated, and
signed objection within 7 days of the date that the proposed order or judgment was sent to
the opposing party. The drafting party may submit the opposing party’s objection to the
court or the opposing party may file an objection by an identifieddate.
 The submission part (subsection (3)) retains the current certificate of service requirement
and also clarifies that a proposed order or judgment subject to subsection (1) may be
submitted sooner than the 7-day period for objection, if the opposing party has stipulated to
or approved the order or judgment, or the opposing party has objected and the objections
are resolvedor ready for resolution. Additionally,proposed orders or judgments must
include a “certificate of readiness,” certifying that the proposed order or judgment is ready
for judicial signature or that objections are ready for resolution,and also stating the
“readiness” reason.
UTCRs effective August 1, 2016, pages 58-61.
Register of Actions – Entry Date of a Document
The followingapply whether or not a document is electronically filedwith the court:
 The filing date is the date that appears in the “date column” of the Register of Actions: “For
the purpose of ORS 7.020(1) and (2), the date that a document was fileddisplays in the date
column of the register of actions for the case in the court’s electronic case management
system.”

3.  The “entry date” is the date when the event is created in the Register of Actions. “For the
purpose of ORS 7.020(2), entry occurs on the date an event is created in the register of
actions.”
UTCR 21.060(3), amended out-of-cycle on June 15, 2016 pursuant to CJO 16-027.
Staples and Backing Sheets Prohibited in Conventional Filings;
One Inch Margins Required
 Pleadings and other documents submitted conventionally must be bound by paperclip or
binder clip and must not contain staples. Amended UTCR 2.010(3)(b).
 If your document includes an attachment, the attachment must be bound in one packet to
the document being filedusing a paperclip or binder clip only. Amended UTCR 2.010(3)(b).
 The use of backing sheets is prohibited. Amended UTCR 2.010(5).
 All documents must have a one-inch margin on each side (exceptWills and
exhibits). Amended UTCR 2.010(4)(d).
Consolidated Filings
A party filingany document applicable to more than one case must file the document in each case
using existing case numbers and captions, unless otherwise ordered by the court or provided by
SLR. If filing conventionally into cases consolidated for hearing or trial, it is the filer’s responsibility
to provide the trial court administrator with sufficient copies. Amended UTCR 2.090(1).
CIFS
Access to Confidential Information Forms (CIFs) by Non-Parties
Non parties may inspect a CIF upon filingan affidavit of consent, signed and dated by the party
whose information is to be inspected. The consent must state the dates during which the consent
is effective. Amended UTCR 2.130(6)(c). Declarations under penalty of perjury may not be used in
lieuof an Affidavit. Amended UTCR 2.130(6)(d).
Use of CIFs in Additional Proceedings
Use of a CIF is now required in proceedings that are subject to the federal Violence Against Women
Act (VAWA). Specifically,the amended rule adds citations to proceedings initiatedunder ORS
24.190, ORS 30.866, ORS 124.010, or ORS 163.763. Amended UTCR 2.130(2).
Notice of Termination, Substitution of Counsel, Application to Resign
Must now include “court contact information,” as definedin UTCR 1.110. Amended UTCR 3.140(1).
Stipulated and Ex Parte Matters
Local judicial districts are expressly allowedto adopt an SLR designating when stipulated or ex parte
matters must be filedconventionally. Amended UTCR 5.060(1).
Trial Memoranda and Exhibits
Trial memoranda must be filedand served on the opposing party; the court may require parties to
submit copies in a time and manner specified. Trial exhibitsmust be submitted as ordered by the
court and not filed with the court. Amended UTCR 6.050.

4. Jury Instructions and Verdict Forms Must Be Filed and Served
Jury instructions and verdict forms must be filed and served on the opposing party; the court may
require parties to submit copies in a time and manner specified.Amended UTCR 6.060.
Dissolution of Marriage – Notices and Judgments
The notice of dissolution form required under ORS 107.092 is now available on the OJD website;
filingmultiple copies of the General Judgment of Dissolution is no longer required. Amended UTCR
8.010.
Uniform Support Declarations/Affidavits Filed by DCS or DA
Uniform Support Declarations or DCS/DA affidavits must be filedand served within 30 days of
service of a petition or other pleading that seeks child support or spousal support on other than a
temporary basis, subject to the requirements of UTCR 8.040 or UTCR 8.050, when applicable, and in
the absence of an SLR to the contrary. Amended UTCR 8.010(6). Also see amended UTCR 8.050(3)
relating to judgment modification proceedings and amended UTCR 8.040(4) relating to Uniform
Support Declarations accompanying a Motion for Temporary Support.
Limited Scope Representation in Domestic Relations Cases [New]
 Requires attorneys who intend to appear on a limitedscope basis to file and serve a Notice
of Limited Scope Representation in substantially the same form as set out on the OJD
website. UTCR 8.110(2).
 Requires attorneys who have completed all services under the Limited Scope Representation
to file a Notice of Termination of Limited Scope Representation in substantially the form as
set out on the Oregon Judicial Department website. UTCR 8.110(3).
 Service in limited scope cases shall be made upon the attorney and the partyrepresented
on a limited scope basis. [Service on the attorney ends when a Notice of Termination is
filed.] UTCR 8.110(4).
Arbitration Awards – Submission and Filing Time Extended
The time for submitting an Arbitration Award to the parties is extendedfrom 7 to 28 days.
Amended UTCR 13.210(5) and (6). Amended UTCR 13.220 now allows for an extendedfilingtime
with the court of 42 days.
Amended Forms
The followingforms were also amended:
 CIF Forms – 2.130.1 and 2.130.2. UTCRs effective August 1, 2016, pages 25-30.
 Notice of Statutory Restraining Order – Form 8.080.2. UTCRs effective August 1, 2016,
pages 42-43.
All Rights Reserved Beverly Michaelis – 2016.