The document discusses key considerations for businesses selecting a global payroll outsourcing vendor. Businesses must consider a vendor's ability to (1) manage payroll with varying currencies and fluctuations in foreign exchange rates, (2) integrate with existing HR systems to streamline data management, and (3) ensure compliance with complex and changing global regulations like GDPR. Outsourcing can help simplify these challenges by leveraging a vendor's dedicated expertise and systems.

1. WHAT DO YOU NEED TO EXPECT
FROM YOUR GLOBAL PAYROLL
OUTSOURCING VENDOR?

2. Introduction
Page: 2
Introduction
Businesses have always looked beyond
borders to expand their presence and
emerge a global leader in their domain.
This drive towards global expansion has
made global payroll management more
complex and challenging.
The need to comply with local and national
regulations have increased the demand for
integrated global payroll systems.

3. Introduction
Page: 3
Selecting the best solution is
criticalVendors are now more mature to handle
complex payroll regulations. They are
capable of extending their solutions based
on customized requests.
But for an organization that is initiating
global payroll for the first time, a few
fundamental considerations must be
deliberated that can set a clear path to
simplifying the search.

4. Introduction
Page: 4
The key considerations are
• Managing payroll with varying currencies

5. Introduction
Page: 5
The key considerations are
• Managing payroll with varying currencies
• Integration with HR information systems
and data management

6. Introduction
Page: 6
The key considerations are
• Managing payroll with varying currencies
• Integration with HR information systems
and data management
• Global payroll compliance and regulations

7. Introduction
Page: 7
The key considerations are
• Managing payroll with varying currencies
• Integration with HR information systems
and data management
• Global payroll compliance and regulations
• General data protection regulation (GDPR)

8. Introduction
Page: 8
Managing payroll with varying
currencies
• Managing fluctuations in Forex (Foreign
exchange) can get challenging.

9. Introduction
Page: 9
Managing payroll with varying
currencies
• Managing fluctuations in Forex (Foreign
exchange) can get challenging.
• Forex forecasting and hedging are commonly
used techniques to predict changes in currency
values and can clearly project the variation in
revenue.

10. Introduction
Page: 10
Managing payroll with varying
currencies
• Managing fluctuations in Forex (Foreign
exchange) can get challenging.
• Forex forecasting and hedging are commonly
used techniques to predict changes in currency
values and can clearly project the variation in
revenue.• But, Forex forecasting and hedging can get
complicated and exhausting due to the constantly
changing trends in economy. It requires the
involvement of highly skilled financial experts.

11. Introduction
Page: 11
Managing payroll with varying
currencies
• Managing fluctuations in Forex (Foreign
exchange) can get challenging.
• Forex forecasting and hedging are commonly
used techniques to predict changes in currency
values and can clearly project the variation in
revenue.• But, Forex forecasting and hedging can get
complicated and exhausting due to the constantly
changing trends in economy. It requires the
involvement of highly skilled financial experts.• The alternate method most outsourcing vendors
provide, which is emerging to be a lot easier is
the use of a common currency or fixed-in
foreign exchange rate for different trade
purposes.

12. Introduction
Page: 12
Managing payroll with varying
currencies
• Managing fluctuations in Forex (Foreign
exchange) can get challenging.
• Forex forecasting and hedging are commonly
used techniques to predict changes in currency
values and can clearly project the variation in
revenue.• But, Forex forecasting and hedging can get
complicated and exhausting due to the constantly
changing trends in economy. It requires the
involvement of highly skilled financial experts.• The alternate method most outsourcing vendors
provide, which is emerging to be a lot easier is
the use of a common currency or fixed-in
foreign exchange rate for different trade
purposes.
• This rate is determined through a service level
agreement that defines guidelines and currency
values for the services offered throughout the
partnership lifecycle.

13. Introduction
Page: 13
Integration with HR
information systems and data
management• The proposed payroll system must be able to
communicate and integrate with existing HRIS
or HRM platforms.

14. Introduction
Page: 14
Integration with HR
information systems and data
management• The proposed payroll system must be able to
communicate and integrate with existing HRIS
or HRM platforms.
• Duplication of efforts can be reduced and
maintenance becomes easy. Tracking data
through common user interfaces can provide
value-added information for process managers.

15. Introduction
Page: 15
Integration with HR
information systems and data
management• The proposed payroll system must be able to
communicate and integrate with existing HRIS
or HRM platforms.
• Duplication of efforts can be reduced and
maintenance becomes easy. Tracking data
through common user interfaces can provide
value-added information for process managers.
• The outsourcing partners selected must be able
to map data fields from one platform to the
other. This can create a single repository for
master employee data, making the process
automated without needing to manually re-
enter data.

16. Introduction
Page: 16
Integration with HR
information systems and data
management• The proposed payroll system must be able to
communicate and integrate with existing HRIS
or HRM platforms.
• Duplication of efforts can be reduced and
maintenance becomes easy. Tracking data
through common user interfaces can provide
value-added information for process managers.
• The outsourcing partners selected must be able
to map data fields from one platform to the
other. This can create a single repository for
master employee data, making the process
automated without needing to manually re-
enter data.
• Rich data sources can give a better insight into
global workforce and increase the ability to
perform real-time analysis of HR data.

17. Introduction
Page: 17
Global payroll compliance and
regulations
• “While every legislative environment is different,
70% or more of the processes performed in a
payroll operation are common regardless of
where they take place” – Webster.

18. Introduction
Page: 18
Global payroll compliance and
regulations
• “While every legislative environment is different,
70% or more of the processes performed in a
payroll operation are common regardless of
where they take place” – Webster.
• The remaining 30% is contributed by the distinct
state and federal regulations, diverse cultural
practices and local service agreements, which are
critical and cannot be foreseen.

19. Introduction
Page: 19
Global payroll compliance and
regulations
• “While every legislative environment is different,
70% or more of the processes performed in a
payroll operation are common regardless of
where they take place” – Webster.
• The remaining 30% is contributed by the distinct
state and federal regulations, diverse cultural
practices and local service agreements, which are
critical and cannot be foreseen.
• Keeping up with the changing regulations can
get overwhelming and thus it becomes essential
to get the guidance and support of payroll
outsourcing vendors who have dedicated teams
that can manage all the complex layers involved
in global payroll processing.

20. Introduction
Page: 20
General data protection
regulation (GDPR)
• The GDPR has been highly talked about since
last year. The regulations formed are aimed to
strengthen and protect data for all individuals.
GDPR can directly impact countries that
collaborate with the EU.

21. Introduction
Page: 21
General data protection
regulation (GDPR)
• The GDPR has been highly talked about since
last year. The regulations formed are aimed to
strengthen and protect data for all individuals.
GDPR can directly impact countries that
collaborate with the EU.• The GDPR aims to strengthen each and every
touch point of the data journey. In payroll, critical
numbers involving revenue, employee’s cost to
company and vendor quotations are frequently
shared through external file servers. Most of
these are not encrypted and are prone to
fraudulent incidents. Important data like this
must be meticulously monitored and
safeguarded. GDRP aims to do the same. Failing
to comply with the GDPR can lead to sever
penalties.

22. Introduction
Page: 22
General data protection
regulation (GDPR)
• The GDPR has been highly talked about since
last year. The regulations formed are aimed to
strengthen and protect data for all individuals.
GDPR can directly impact countries that
collaborate with the EU.
The GDPR will be in effect from 25th May
2018
• The GDPR aims to strengthen each and every
touch point of the data journey. In payroll, critical
numbers involving revenue, employee’s cost to
company and vendor quotations are frequently
shared through external file servers. Most of
these are not encrypted and are prone to
fraudulent incidents. Important data like this
must be meticulously monitored and
safeguarded. GDRP aims to do the same. Failing
to comply with the GDPR can lead to sever
penalties.
• Security is an important criteria in the selection
process of an outsourcing partner. Importance
must be directed towards such regulations and
compliances to ensure data is secure and
safeguarded.

23. Introduction
Page: 23
Zalaris Payroll & HR
OutsourcingZalaris’ comprehensive payroll and HR
services leverages the ability to standardize
all HR initiatives through one common
solution. Zalaris invests in the most
innovative technology to provide
customized systems for global payroll
through industry expertise in Payroll and HR
Outsourcing.