The document outlines 4 important steps for building a business case for global payroll: 1) Completely analyzing the existing payroll or HRM system, 2) Managing funds by structuring the case to communicate return on investment within budget, 3) Preparing to embrace change by assessing risks and opportunities of a new global system, and 4) Highlighting the ability to increase productivity by automating tasks and allowing HR to focus on strategic work. Following these steps can help comprehensively analyze needs and select the best global payroll solution.

1. BUILDING A BUSINESS CASE FOR
GLOBAL PAYROLL – 4 IMPORTANT STEPS

2. Introduction
Page: 2
Introduction
The demand for global payroll outsourcing is growing
vastly. Vendors are developing more mature
approaches towards service delivery, making the
process of choosing the most suitable solution even
more difficult.
A detailed and relevant business case can demonstrate
the different aspects of the global payroll tool chosen
– how it is going to impact the business, how can it
reduce risks, determine the scope of the project, how it
can elevate internal human resource capability and
strategically define the project goals.

3. Introduction
Page: 3
Selecting the best solution
While brainstorming possible solutions for your global
payroll needs, a few essential steps must be
considered. These steps can help in comprehensively
analyzing corporate values and business objectives to
drive a simplified and effective business case.

4. Introduction
Page: 4
The four important steps are:
• Complete analysis of the existing payroll or HRM
system

5. Introduction
Page: 5
The four important steps are:
• Complete analysis of the existing payroll or HRM
system
• Managing funds

6. Introduction
Page: 6
The four important steps are:
• Complete analysis of the existing payroll or HRM
system
• Managing funds
• Prepare to embrace change

7. Introduction
Page: 7
The four important steps are:
• Complete analysis of the existing payroll or HRM
system
• Managing funds
• Prepare to embrace change
• Highlighting the ability to increase productivity

8. Introduction
Page: 8
Complete analysis of the existing
payroll or HRM system
• Before proceeding with the business case, have a
definitive plan of approach.

9. Introduction
Page: 9
Complete analysis of the existing
payroll or HRM system
• Before proceeding with the business case, have a
definitive plan of approach.
• Existing HR and payroll systems must be analyzed to
document the needs and requirements.

10. Introduction
Page: 10
Complete analysis of the existing
payroll or HRM system
• Before proceeding with the business case, have a
definitive plan of approach.
• Well-researched and documented information must
form the foundation of the business case.
• Existing HR and payroll systems must be analyzed to
document the needs and requirements.

11. Introduction
Page: 11
Complete analysis of the existing
payroll or HRM system
• Before proceeding with the business case, have a
definitive plan of approach.
• Well-researched and documented information must
form the foundation of the business case.
• Existing HR and payroll systems must be analyzed to
document the needs and requirements.
• The new solution offered by the vendor must be able
to seamlessly integrate with the existing HR platform.

12. Introduction
Page: 12
Managing funds
• In any business, funds for each process are limited.

13. Introduction
Page: 13
Managing funds
• In any business, funds for each process are limited.
• An effective business case must be structured that
can clearly communicate the return on investment
within the allocated budget.

14. Introduction
Page: 14
Managing funds
• In any business, funds for each process are limited.
• An effective business case must be structured that
can clearly communicate the return on investment
within the allocated budget.
• Budgeting must incorporate miscellaneous expenses
too.

15. Introduction
Page: 15
Managing funds
• In any business, funds for each process are limited.
• An effective business case must be structured that
can clearly communicate the return on investment
within the allocated budget.
• Budgeting must incorporate miscellaneous expenses
too.
• Costs for the entire project life-cycle including,
number of man hours, IT support, infrastructure
needed, etc. must be projected.

16. Introduction
Page: 16
Preparing to embrace change
• Implementing a global system directly impacts the
process as a whole.

17. Introduction
Page: 17
Preparing to embrace change
• Implementing a global system directly impacts the
process as a whole.
• Businesses must device strategic approaches towards
change management.

18. Introduction
Page: 18
Preparing to embrace change
• Implementing a global system directly impacts the
process as a whole.
• Businesses must device strategic approaches towards
change management.
• Risks and opportunities must be classified to
successfully deliver global payroll across borders.

19. Introduction
Page: 19
Preparing to embrace change
• Implementing a global system directly impacts the
process as a whole.
• Businesses must device strategic approaches towards
change management.
• Risks and opportunities must be classified to
successfully deliver global payroll across borders.
• Payroll information is critical, thus security and
privacy involving data sharing must be prioritized.

20. Introduction
Page: 20
Preparing to embrace change
• Implementing a global system directly impacts the
process as a whole.
• Businesses must device strategic approaches towards
change management.
• Risks and opportunities must be classified to
successfully deliver global payroll across borders.
• Payroll information is critical, thus security and
privacy involving data sharing must be prioritized.
• Scope of the project must be clearly conveyed and
appropriate training and KT (knowledge transfer)
needed the employees must be stated in the business
case.

21. Introduction
Page: 21
Highlighting the ability to increase
productivity
• The purpose of a global system is to reduce
investment costs and utilize resources more
efficiently.

22. Introduction
Page: 22
Highlighting the ability to increase
productivity
• The purpose of a global system is to reduce
investment costs and utilize resources more
efficiently.
• The business case should convey the number of man
hours saved by automating data entry and
maintenance.

23. Introduction
Page: 23
Highlighting the ability to increase
productivity
• The purpose of a global system is to reduce
investment costs and utilize resources more
efficiently.
• The business case should convey the number of man
hours saved by automating data entry and
maintenance.
• Centralized payroll systems can increase
opportunities for the core HR team to focus on
business-centric activities.

24. Introduction
Page: 24
Highlighting the ability to increase
productivity
• The purpose of a global system is to reduce
investment costs and utilize resources more
efficiently.
• The business case should convey the number of man
hours saved by automating data entry and
maintenance.
• Centralized payroll systems can increase
opportunities for the core HR team to focus on
business-centric activities.
• A properly drafted business case can be utilized to
gain complete support form the management team.

25. Introduction
Page: 25
Payroll & HR Outsourcing
Forming a suitable business case can be highly
beneficial for businesses while selecting a Payroll and
HR Outsourcing vendor. A global system for HR and
payroll can provide ability to standardize all HR
initiatives through one common solution.