Zoho Reports offers a very easy and effective way to collaborate with your colleagues and friends. Any user to whom you share your data, reports and dashboards can access them online live from any where, any time. You can also create groups for easier sharing and collaboration.

1. Sharing in Zoho Reports

2. Sharing in Zoho Reports
Private Sharing
Group Sharing
Title Multiple Database Owners
Editing Shared Details
Making a View/Reporting Database
Public
Zoho Reports Public Databases
Listing
Sharing of Dashboards

3. Private Sharing
Sharing of reports & dashboards with one or
more persons' email addresses. The shared
users need to login to Zoho Reports to access
the shared reports/dashboards
Step 1: Log in and choose the reports to share
Step 2: Specify the email addresses
Step 3: Specify user permissions
Step 4: Send the sharing invitation mail
Step 5: Accessing the shared reports

4. Step 1: Log in and choose the report to share
Step 2: Click on 'Share' and choose the
'Share this View to New Users' option

5. Step 3: Specify the email addresses
for sharing. Click on 'Next'

6. Step 4: Choose the permissions to be granted. Customize
the email message to be sent for sharing. Click on
'Share'

7. Step 5: Accessing the Shared Report(s)
The shared user logs into
his/her account and clicks
'Shared to Me' tab.
It lists the reporting
database shared to the user
Clicking on the database
brings up only the
shared reports alone

8. Group Sharing
Repeated sharing of reports/tables made easier
by creating a 'Database Group'.
This group is created at the Database level
(each database can have one Database Group)
The Database Group members need to login for
accessing the reports
Step 1: Create a Database Group
Step 2: Share reports to a Database Group

9. Step 1: Creating a Database Group [1/3]
◉ Click on 'Share' -> 'Add/Edit Database
Group'

10. Step 1: Creating a Database Group [2/3]
◉ List the email addresses to be added to
the Database Group. Click 'Next'

11. Step 1: Creating a Database Group [3/3]
◉ Customize email invite. Click 'Add'

12. Step 2: Share reports with Database Group [1/2]
Choose the tables/reports to be shared.
Click on 'Share Views to Database Group'

13. Step 2: Share reports to a Database Group [2/2]
Set 'Permissions' and customize invite email. Click 'Share'. All
DB Group members can now access views shared

14. Multiple Database Owners
Such a role allows a user to do all operations as
the administrator (owner of the
account), except renaming & deletion of the
database
Step 1: In 'Explorer' tree view, click
'Add/Edit Database Owner'
Step 2: Specify Database Owners to be
added, customize invite email and click
'Add'

15. Step 1: Add/Edit Database Owner

16. Step 2: Specify Database Owners, customize the
invite email & click 'Add' button

17. Editing Shared Details
Both private sharing
and Database Group
details can be edited.

18. Making View(s) Public
Views can be made public
from either of the 'Share'
menus - in the particular
report or from the
'Explorer' view

19. Clicking on 'Make Public' makes the view
accessible by anyone from a public URL without
login

20. You can choose to list the reporting database in
'Zoho Reports Public Databases' page

21. If chosen, it'll be listed in Zoho Reports'
'Public Reporting Databases' page
Note: The reporting databases which get listed in
this page are crawlable by search engines

22. Sharing of Dashboards
Like Reports/Tables, Dashboards can be shared to
private users, to Database Group and can also be
published

23. Sign-up for your FREE account now!
http://reports.zoho.com