Division of Student Affairs and Academic Support Directors Meeting March 2018

1. Division of Student Affairs
and Academic Support
Directors Meeting
March 2018

2. Midlands Heart Walk
March 24, 2018
Colonial Life Arena – Intramural Field
Heart Healthy Activities: 8:00 a.m.
Starts: 9:30 a.m.

3. Student Affairs & Academic Support
Department Prizes
1. Highest Fundraising Total
Prize: Lunch Provided
2. Most Innovative
Prize: Afternoon Desserts

4. Student Affairs & Academic Support
Individual Prizes
1. Highest Fundraising Total
Prize:$100 Gift Card to Thirsty Fellow
2. Second Highest Fundraising Total
Prize: $100 Gift Card to 1801 Grille

5. Upcoming Professional
Development Events
Mar. 22 – L.E.T.S. Series: Let’s Listen
12:30-1:30 p.m., Russell House Room 305
Mar. 23 – March Division Meeting
8-10:30 a.m., Russell House Ballroom
Mar. 25 – Division Awards nominations due
nominations submitted online
Mar. 30 – IdeaPOP Program Proposals Due

6. Upcoming Professional
Development Events
Apr. 12 – What’s Dennis Reading? Breakfast
8-9 a.m., Osborne Administration Building 107C
Apr. 27 – Division Awards Breakfast
8:30-10 a.m., Russell House Ballroom
Now – IdeaPOP Registration Open

11. Shelley Dempsey, Director
On Your Time Initiatives
Division Directors Meeting
March 20, 2018
Winter Session 2018

12. • January 2 -20, 2018
Overlapped with Spring Semester: Jan 16-19
• 100% online
• 3 credit hour courses
• Part of Spring Semester for registration, financial aid, and tuition
• Classes filled by registration day 2 – even with seats added
Background

13. • Website with info about courses/instructors & advice to prepare
students for accelerated courses
• CTE individualized preparation of instructors (& ongoing support)
• OYT communication with students to manage their expectations
• Advisor contact with students who were registered for multiple
WS courses
Preparation

14. • 8 Courses/7 Instructors
• 243 Students Enrolled – 1st day of class
• 235 Students Enrolled – last day of class
• 146 Seniors – 114 have applied for May ‘18 graduation
• 60 Juniors
• 21 Sophomores
• 8 Freshmen
Who?
**With the credit hours they earned in WS,
15 students progressed to the next class:
• 8 students from Jr to Sr
• 5 students from So to Jr
• 2 students from Fr to So

15. Who?
• 7 Honors College
• 11 Capstone Scholars
• 152 Female
• 83 Male
• 124 Non-resident
• 111 Resident

16. A 171
B+ 17
B 25
C+ 4
C 10
C+ 4
D 5
F 2
Final Grades
6 students took 2 classes each:
• A/A (x2)
• A/B
• B/B
• B+/C
• S/S

17. “This winter session is awesome! I really enjoyed being able to
complete the work on my own time, and I feel like 3 weeks was the
perfect length for the course.”
“At first I was afraid that I wouldn’t be able to learn and fully grasp the
concepts in such a short amount of time, but I’m actually more
engaged knowing that the course is over soon. I would definitely
continue to offer these courses!”
“I really enjoyed the winter session of this course. It was a nice way
for those students like myself who were willing to put in the work to
get a good grade and complete 3 credits before the semester began.”
Course Evaluations

22. Up Next… Winter Session 2019
• January 2, 2019 (Wednesday)– January 20, 2019 (Sunday)
Overlaps with the Spring Semester: January 14-18
Columbia campus opens January 2 from break
• All instructors must work with CTE for Provost’s Quality Assurance
• OYT Office will coordinate details & communication with students
• Deans will submit classes/instructors to OYT for coordination

23. Questions or Concerns?
Shelley Dempsey, Director
Office of On Your Time Initiatives
sdempsey@mailbox.sc.edu
803-777-9850

24. Sandra J. Kelly, Vice Provost and Dean
Irma Van Scoy, Executive Director for USC Connect
Pam Bowers, Associate Vice President for Planning,
Assessment and Innovation
Division Directors Meeting
March 20, 2018
Experiential Learning

25. Experiential Learning at USC
A. Experiential Learning at USC
B. How are we going to reach our goal?

26. Experiential Learning at USC
• Experiential
Learning is a
type of learning
that involves
applying
academic
knowledge to a
real world
setting
• internships, co-op,
employment
• practicum and field
placements
• study abroad
• solving real world
problems for clients
• service learning
• research
• peer leadership roles

27. Experiential Learning at USC
• Experiential Learning
that is high quality
increases student
retention, GPA,
graduation rates,
success after
graduation, and student
satisfaction with their
education
• High quality includes:
– Sustained engagement
(45 hours or more)
– Purposeful and
intentional with clear
expectations
– Feedback and
Continuous
Improvement
– Reflection

28. Experiential Learning at USC
• Goal: All students will engage at least one
high quality experiential learning opportunity
during their undergraduate years.
– Ideally:
• The engagement would be in their second or third year.
• Students would engage in more than one experiential
learning opportunity.
• The goal would be a student requirement approved by
Faculty Senate.

29. How are we going to reach our goal?
• Reaching the goal requires a tracking system
and a way in which to vet that the experiential
learning is high quality.
– Collaboration between USC Connect and BTCM

30. How are we going to reach our goal?
• USC Connect
– Overseeing approval of Experiential Learning
Opportunities (ELOs) including academic and
student affairs representatives in process
– Supporting development of ELOs
– Collaborating with academic and student affairs for
outreach on experiential learning
– Providing students with information on available
ELOs

31. Experiential Learning Opportunity
Criteria and Proposal Questions
• 45+ hours of sustained/cohesive engagement in an
authentic, “real world” setting
• Applies academic concepts or theories (options include
general professional and life skills)
• Conveys clear expectations for eligibility and participation
• Students receive feedback on participation and/or learning
• Students analyze experience (substantive reflection on
connections to past learning, other experiences, future implications)

32. Special Designation Experiential Learning Opportunity
Graduation w/Leadership Distinction Core Beyond the Classroom Exp.
Graduation with Leadership Distinction Enhancement Activity

33. Insert Special Designation Column
(Experiential Learning, GLD)

34. Special Designations:
Experiential Learning Opportunity
Graduation with Leadership Distinction Core Beyond the Classroom Exp.
Graduation with Leadership Distinction Enhancement Activity
Prerequisites:
Required credit hours:
Minimum GPA:
Additional Requirements:

35. How are we going to reach our goal?
• Summer/Early Fall 2018
– Process will be in place to review proposals and approve
experiential learning programs/experiences
– Approved experiential learning programs/opportunities will
be cataloged in BTCM and displayed in USC Connect Database
– Records collection plans in place for EL-designated programs
• 2018-19
– Experiential learning promoted to students
– Students will be introduced to access to EL/BTCM records,
and Experiential Learning Record (transcript)
– Faculty Senate consideration of EL requirement for Fall 2019

36. How are we going to reach our goal?
• Beyond The Classroom Matters® (BTCM) A Student
Information System for Experiential Programs
– Interface being modified for entering program descriptions
for both curricular and co-curricular experiential learning
– Records collection interface being modified for direct
upload from program providers
– Working toward electronic transfer of records from
program provider systems

37. Experiential Learning Initiative
Student Affairs & Academic Support Role
• Some SAAS programs will be approved for EL designation
• BTCM and the resulting Experiential Learning Record
(transcript) will still include other SAAS programs
• Students and academic advisors will be able to view student’s
BTCM records, including EL designated programs
• Dashboards will report all records collected in BTCM, including
EL designated programs

38. Experiential Learning Initiative
Student Affairs & Academic Support Role
• BTCM will focus on EL-approved programs/experiences
• Most EL designated programs will be academic courses
• SAAS programs proposed for EL designation should align with
unit’s unique role and purpose - avoid mission creep
• SAAS will continue to identify non-EL programs for BTCM
• Current BTCM programs will continue collecting records

39. Academics
EL and
BTCM
programs
should
align with
goals and
mission of
the unit.

40. SAAS
EL and
BTCM
programs
should
align with
goals and
mission
of the
unit.

41. Experiential Learning Initiative
Expectations for SAAS Programs
If your unit proposes an Experiential Learning program:
• Prepare a BTCM rubric as supporting documentation
• Plan to maintain supporting student records, as for a course
• Blackboard template is available for your use, for recording
component activities and/or for engaging students in
reflection on learning and providing feedback
• March 28 – Capstone Campus Room – 9:00-10:30 a.m.

42. Example Experiential Learning Record

43. Thank you
Questions?
Sandra J. Kelly
Vice Provost and Dean of
Undergraduate Studies
Email: sandra-kelly@sc.edu
Tel: 803-777-2808
Pam Bowers
Associate Vice President for Planning,
Assessment and Innovation
Email: pjbowers@mailbox.sc.edu
Tel: 803-777-3925
Irma Van Scoy
Executive Director, USC Connect,
Office of the Provost
Email: ivanscoy@mailbox.sc.edu
Tel: 803-777-6728

44. Dr. Dennis Pruitt
Division Directors Meeting
March 20, 2018
Remarks