A summary of tools and apps that can help improve your productivity at work.

1. 12 top tools for improving
work productivity
www.yaaka.cc

2. Productivity?
Productivity in the
workplace
simply refers to how
much "work" gets
finished in a specific
length of time.
workplace productivity
is the efficiency with
which tasks and
goals are
accomplished at an
organization.

3. Productivity?

4. Productivity?

5. Productivity?

6. Productivity?

7. Process
Faster
Remove
steps
Automate
process
Achieve
Goals
ROI: Does it take a lot of your
time repeating the same
tasks, or going through the
same procedure to produce
or fulfil the task?
IMPROVING
PRODUCTIVITY?

9. Google Drive
Google Drive. With this app, the organization
and management of documents are made
quick, easy, and accessible. One of the many
reasons to like Google Drive is its data
synchronization features, which makes all files
and documents accessible via multiple devices
so you can work on the go.
🧰 Key Functions
•Third-party integration
•Share folders and files for collaborative work
•Sync and backup data online
•Features Google Docs, Slides, and Sheets for
varying functions
•Store files and documents with free 15 GB

10. IlovePDF

11. Evernote
Evernote is a digital space for taking notes and mapping out
ideas and events that need extensive organization. This app
comes with a variety of functions all centred around facilitating
note-taking. With this app, you can upload a photo of a hand-
written note, store it, and download it when necessary. Notes
with photos, PDFs, and digital sketches can be captured too.
🧰 Key Functions
• Drag and drop key documents into a note
• Import hand-written notes to the app
• Search for tags, titles, body text, and PDF text
• Make key notebooks available offline
• Create a to-do list
• Built-in templates for better organization
• Integrate applications
Pricing:
• Free
• Premium (Monthly) - $7.99
• Business (Monthly) - $14.99/User
• Premium (Annually) - $5.83/Month
• Business (Annually) - $12.50/Month

12. Taskade
• Taskade - https://www.taskade.com/
• helps you plan your day better.
• Daily to do list,
• workflow… ..progress bar, in projects, add
deadlines
• It is available as app and extension.
• Can be used on any device,
• calendar view..
• choose different layouts e.g. Mindmap..
• invite people to projects and chat with them
in real time.
• Includes video chat
• There is a premium versions

13. Bit.Ly url shorter, organiser

14. Awesome Screenshot capture

15. Notion
Notion is a multi-purpose app that makes it possible to take
notes and perform basic task management functions. It is
considered an all-in-one workspace app because of its multi-
functionality. Unlike other note-taking apps that give you a very
rigid organizational structure, Notion gives you the freedom and
creativity to organize just how you want to.
🧰 Key Functions
•Rich text formatting for powerful note-taking
•Share and assign tasks
•Create pages and folders to organize items
•Set due dates and add reminders
•Create or use built-in templates
•Set up multiple views (Kanban board, table, list, gallery,
timeline, calendar)
•Integrate with several other tools like Google Drive and
TypeForm
Pricing: Annual Plans
•Personal - Free
•Personal Pro (Monthly) - $4.99

16. Forest App
Forest App is different from all the other productivity apps on
this list. It works more like a game than an efficient tool for
productivity. This app prompts you to stay away from your
devices for at least five minutes as you spend time working on
important projects. Forest App plants a virtual tree for every five
minutes you spend away from your devices. It also comes in
a Chrome extension, so you get to use this on your PC too.
If your phone is a major source of distraction for you, Forest
App will help you stay away from it for a while.
🧰 Key Functions
•Gamified timer for a little touch of fun
•Help you spend lesser time on your phone
•Enhance productivity
Pricing Plans:
•Free
•Purchase the app on your iOS device for $1.99

17. serene
Serene is for freelancers and anyone who pretty much works
from home. Using this app is one of the easy ways to stay
productive, as it takes up a unique approach to helping you
organize and accomplish your tasks. With Serene, you get to
set a goal for each day and subdivide it into different tasks
that’ll help achieve the goal.
🧰 Key Functions
•Block out other apps and websites to avoid distraction
•Session timer helps you track the time for motivation
•Set daily goals and sub-tasks
•Put the phone on silent to avoid further distractions
•Play background music to help you stay focused
Pricing Plans:
•Free trial of 10 deep work hours
•Premium (Monthly) - $4

18. Rescue Time
RescueTime is another free productivity app that keeps you
from wasting time. It keeps you in control of time-conscious
activities. This app features a dashboard that can help you
track your time daily, weekly, or monthly. You can also turn on
notifications for every complete task.
🧰 Key Functions
•Track how much time you’re spending on different apps
•Block notifications from apps and websites to avoid distraction
•Notify you when you’ve spent more time on an app
•Track progress with a central dashboard
•Weekly report on activities and productivity score sent to mail
Pricing Plans:
•Free
•14 days Free trial
•Premium plan (Monthly) - $12
•Premium (Annually) - $78

19. Chat GPT and text Cortex

20. Otter
Otteris an AI voice transcription app that comes in handy when
you can’t write an idea down. When you find it difficult to quickly
jot down notes, like when you’re in a meeting or webinar, you
could speak into your phone and have the app transcribe your
words into readable texts as accurately as possible.
🧰 Key Functions
•Highlight the key points to review later
•Punctuate, capitalize and break paragraphs automatically
•Invite colleagues to view, edit, and highlight collaboratively
•Tag the speakers to label the paragraphs and train Otter to
identify speakers
•Export text as PDF, TXT, or SRT, and MP3
•Import audio and video
•Sync with Zoom to transcribe cloud recordings
•Calendars integration to get reminders to record an event and
auto-title your notes
•Automatically back up all data to Otter’s cloud
Pricing Plans: Annual Plans
•Free basic plan

21. Onetab
OneTab -
https://www.on
e-tab.com/ for
those who
research
Stores all tabs in
one tabs, can
group them
together, can
choose what to
save

22. TickTick
If you enjoy being in charge of all your activities, TickTick is just the
right productivity app for you. This productivity platform features tools
that make it possible to organize your entire task and improve your
workday habits. You get to group your tasks in folders too.
With the TickTick app, you can create and access tasks from any
location. You can also see how much you’ve accomplished with the
Achievement score display. This score decreases when there’s a
delay.
🧰 Key Functions
•Add tasks faster by using Siri, voice input, and widget features
•Convert emails into tasks
•Location reminder
•Task duration set-up
•Schedule recurring tasks
•Sort and tag tasks
•View tasks on a daily or monthly calendar
•Share and assign tasks
•View strengths and weaknesses via tasks for improvement
Pricing: Free and Premium Annual plan costs $27.99 (less than

23. Any.do
Any.do is an efficient and easy-to-use productivity tool that helps you
stay organized no matter where. This tool enables you to customize a
to-do list and a calendar to keep track of the deadlines of each task.
You can use any.do on your phones, laptops, and tablets with all your
tasks synced to as many smart devices as you like.
🧰 Key Functions
•Create and organize lists, tasks, and subtasks by prioritizing with
colours
•Integrate with Google Calendar, Exchange, and iCloud
•Share and assign tasks
•Take notes and add attachments
•Set due dates and add reminders
•Schedule recurring tasks
•Search for lists and tasks
Pricing:
•Free
•Premium (Monthly) - $5.99
•Premium (Annually) - $2.99/monthly

24. Todo list
If you have trouble managing tasks and need a more simple to-
do list, Todoist is just about the right choice. With the daily
hassles of juggling multiple tasks at once, Todoist changes the
way you handle your tasks and gives you a more productive
alternative. The simplicity of this app is what makes it stand out
amongst other productivity tools.
🧰 Key Functions
•Create projects and add tasks using color codes to organize
•Create reusable project checklist with templates
•Integrate with Google Drive and Dropbox
•Automatic and location-based reminders
•Transfer emails from Gmail and add them as task
•Keep track of progress with the measurement and report
functions
Pricing:
•Free
•Pro (Monthly) - $3/month
•Business (Monthly) - $5/member

25. Fathom
•Fathom records, transcribes, highlights, and
summarizes your meetings so you can focus on the
conversation. Get setup in minutes.
•Fathom requires Zoom and is not a separate
service.
Fathom integrates with Slack to send specific
highlights (ex product feedback or technical
questions) to Slack channels in real-time.
Fathom also integrates with Salesforce & Hubspot to
sync your highlights & notes to any matching
Contacts, Accounts, & Opportunities (Salesforce
only).
Fathom auto-generates call & action item summaries
that can be dropped into Notion, Google Docs,
Asana, Todoist and Gmail with a single click.

26. Airtable
Airtable functions are like a spreadsheet but with added
functions for task management. You can create and assign
tasks, add attachments, include notes, and set statuses. For
teams that have grown to love Excel, Airtable is a more
functional software to use.
🧰 Key Functions
•Manage and monitor projects with multiple views
•Team members can add messages, update task statuses,
interact with projects, and prioritize their workflows.
•Cross-platform support
•Customize fields into checkboxes, text notes, attachments, or
add links
•Track inventory in fields
Pricing Plans: Annual Plans
•Free
•Plus - $10/seat/month
•Pro - $20/seat/month

27. ntask
For an even advanced and more functional task management
app, we recommend nTask. This productivity app meets the
demands of team members who need a platform to organize
and manage projects together. You can integrate the app with
Zapier, Zoom, Outlook calendar, and Google calendar.
The nTask app comes with multiple features that make it
possible to use without having to switch to other apps.
🧰 Key Functions
•Simultaneously monitor and manage distinct team
workspaces
•Create, assign, organize, prioritize and share tasks
•Convert comments to tasks using Slack
•Project management resources including project reports,
Gantt charts, and project timelines to manage and monitor
project progress
•Manage risks by creating a list of risks and assigning them to
team members
•Manage meetings by scheduling, arranging, sending invites,
adding meeting details, and other follow-up procedures

28. mindmaster
MindMeister is the perfect app for visualizing your ideas and
sharing them with team members for proper evaluation. With
this collaboration tool, you can document the process of your
thoughts and ideas. You can map out ideas through slides and
have team members share their honest opinions on the project.
🧰 Key Functions
•App Integration with Meister Task for project management
•Share links to mind map across other applications
•Recover old or deleted ideas with history mode
•Assign tasks to team members
•Customized themes
•Pass information by attaching files
•Built-in mind map templates
Pricing Plans:
•Free
•Personal (Monthly/Annually) - $5.99/$2.49 per month
•Pro (Monthly/Annually) - $9.99/$4.19 per month
•Business (Annually) - $6.29/month

29. Calendarly
Calendly is a productivity tool that helps automate the process
of scheduling appointments and meetings with customers,
clients, and team members.
It integrates with your calendar to check your availability and
enables others to schedule appointments with you based on
the availability you’ve set. This reduces the need for back-and-
forth emails or phone calls to schedule appointments, freeing
up time for other tasks and increasing productivity.
Calendly also integrates with other productivity tools on this list,
including ClickUp. Connect ClickUp to Calendly to
streamline productivity planning, tracking, and organizing
meetings and work schedules within ClickUp.
Best features
•Customize your availability and easily block off days and time
to avoid double-booking
•Calendar connections allow you to sync your schedules
across multiple calendars in real-time
•Routing forms let you and your meeting attendees request
information from website visitors or invitees and route them to

30. Strengthen your willpower to stay focus &
productive
Staying productive requires
total dedication and self-
discipline. While these apps
help you achieve more by
managing your time and
tasks, their effective utilization
is really up to you. If you’re
having trouble staying
focused, read some books on
improving productivity – this
will prepare you for a

35. Gerald Businge Ateenyi
info@ultimatemasters.org
gbusinge@gmail.com
+256772627676/ Whatsapp+256751627676
Ultimate Masters @masterseeker @ultimatemasters
Thank You