1. THE WORLD’S LEADING GLOBAL
MEETING SERVICES COMPANY
Performance Powered By Passion
• Existing Relationships With A Hotel Or Venue, We’re Here To Enhance,
Strengthen, And Deliver More Value Which Will Save You Time And Money

2. HPN Global is a global meeting services company comprised of a team of
seasoned hospitality industry professionals. The principals of HPN possess a
broad base of knowledge including operations, legal, finance, conference
services, sales and marketing. These areas of expertise position our
organization as an industry leader in providing overall meeting value. Our
unique approach of doing business, with SERVICE and VALUE being the top
priorities; separates our company from the rest of the industry.
• Innovative Site Selection Company
• Hospitality Professionals With 10-20 Years Industry Experience
• Consultative Approach With Focus On Your Needs
• Deliver – Service And Value At No Cost
• Over 500 Meetings Sourced Per Month
• Global Reach With Offices In 45 Countries
• Existing Relationships With A Hotel Or Venue, We’re Here To Enhance,
Strengthen, And Deliver More Value Which Will Save You Time And Money

3. • 100% Risk-Free: No Cost to You. No Contract to Sign. We're paid
a placement fee by the hotels that does not inflate or impact your
rates at all.
• Buying Power: We place over 500 meetings every month,
resulting in over 1,000,000 room nights annually, and over $200
million in room revenue booked for our clients in 2015. This
typically results in a savings of $10-$70 per room for our clients.
• No Limits – Hotel searches: multiple cities and countries; both chain
and independent. We partner with all the Cruise Lines.
• All Searches Are Confidential, freeing you from research and sales
calls.
• We work as a support tool for meeting planners, saving valuable
time.
• Centralized Purchasing Department reflects total volume to be
used as leverage, allowing us to obtain significant volume discounts
on room rates, concessions, and extra protection on contractual terms
which may be otherwise difficult to obtain as a single organization.

4. Hotel Searches
We learn about your meeting, research rates, concessions, menu pricing, tax information,
transportation costs and more from ALL hotels, conference centers or convention facilities
in the cities you are considering - anywhere in the world. We provide an Availability Report
to you with 48-72 hours. Saving you hours/days searching the internet, calling hotels,
compiling data and answering hotel follow up calls. Your contact information remains
confidential.
Rate & Concession Negotiations
As you narrow the hotel options, HPN begins to negotiate further on our client’s behalf for
lower rates and additional concessions. Combining our volume buying power and extensive
hotel experience, results in lower rates and more concessions, upgrades and waived costs
than individuals can acquire on their own.
Site Inspections
HPN will arrange all aspects of your site visit: transportation, meeting times, meals, and
overnight accommodations. We provide a detailed itinerary outlining your entire trip. We
will ensure that the hotels have a complete understanding of all of your meeting needs, so
that your time is productive while touring their facility. If appropriate, your HPN Associate
will accompany you on the trip to assist you.

5. HPN Global RFP Process

6. Dear Hotel Partner:
We invite you to view and respond to an RFP from HPN
To respond to this RFP, please click the link below:
http://www.hperformanceonline.com/respond/?ref=49a76265-7555-4311-8531-731c20088234
If you have any questions, please contact:
HPN Global - Corporate Office
Desi Whitney
Vice President, Sourcing Operations
480-998-9770 x236
dwhitney@hpnglobal.com
For more information about HPN Global, click here.
This is an example of
the HPN Global email
RFP invite. Please note
clickable link that takes
you to the RFP form for
additional information.
The only way to
respond is to click on
this link. Please
respond as quickly as
possible.

7. This is the top half of the RFP form
once you click through the email link

8. This is the bottom half of the
RFP form once you click
through the email link

11. Over 25 years of In-house
Hospitality Contractual Experience
HPN’s extensive knowledge of the hotel & resort
market ensures that your event is placed at the
right property at the best price.
• Minimized financial risk on cancellation
and attrition terms.
• Appropriate concessions customized to
benefit your specific group needs.
• Pre-negotiated contractual terms in place
with the major chain hotels; translates into
stronger contract terms.

12. • No Out of Pocket Costs
• Confidential Searches - Ensures best rates, concessions and contract terms
based on the program.
• No Commitment - There are no contracts or agreements for you to sign with us.
• One Dedicated HPN Global Associate – Working for you!
• Time Savings - Any market worldwide, multiple cities, unlimited searches;
eliminates the time consuming calls, e-mails and faxes.
• Rate Savings - Purchasing power, high volume of meetings and historical
quotes.
• Increased Productivity - Reduces your workload in planning the program while
still allowing you full control. More time to concentrate on the content of your
program, along with the peace of mind knowing you experts working on your
behalf.
• Increased incentive reward points, industry educational opportunities.
• We stay in touch with you, every step of the way - Once the meeting is
booked, we do not disappear.
• I am available to you 24/7, as I understand events are not only during business
hours.
• One-Stop Shop: In addition to site selection, our Operations Team offers a la
carte services from transportation to full meeting management.

13. We Will Help Locate, Negotiate And Assist With The
Following At No Additional Cost:
• Ground transportation Companies
• Destination Management Companies
• Audio-Visual Companies
• Entertainment Discounts
• Airline discounts for groups and meeting attendees
• Off-site events, recreation and tour coordination
• Teambuilding activities
We help to ensure that you are receiving the best
possible pricing, terms and conditions.

14. If you are in need of on-site assistance
during a meeting or event, we’re here
for you. Think of us as an extension of
your staff. Our responsibilities are
completely fluid as we are an
extension of your staff. We’ll focus on
the behind the scene logistics, so you
can concentrate your attention on the
attendees, speakers, employees,
leadership and meeting agenda.

15. HPN Global can provide full or partial meeting management services.
Customized services to meet your specific needs. These services will be
additional charges.
• Mobile Event Solutions & Applications
• Web Registration
• Customized Web Pages & Packages
• Registration Staff
• Meeting Space Management
• Real-time Budget Tracking
• Production Services
• Theme Parties, Décor, Entertainment
• Security, Special Requirements, VIP Support
• Billing Reconciliation
• Custom Name Badges, Luggage Tags, Marketing Materials
• Signage, Banners And Program Booklets

16. From a Worldwide Sales perspective working
with HPN Global offers a number of significant
advantages to both the client and hotel.
Partnering with a HPN Global allows us the
opportunity to develop a relationship with
someone who works with a broad base of
clients and has a comprehensive
understanding of their needs.
The client benefits by having a knowledgeable
industry professional working on their behalf
without a cost or additional expenses to the
bottom line. It's a win/win situation for all!
Anne Janis
Regional Director, Worldwide Sales
Four Seasons Hotels and Resorts
Working with HPN Global can really make your
life easier when it comes to planning meetings.
When a company utilizes HPN Global, it gives
them the ability to receive lower costs for the
meeting due to the relationships that HPN
Global has with the hotel chains. It is common
that most of the people come from hotel
management, so they have the knowledge and
understanding on how to make events a huge
success. Add on HPN’s support of their internal
resources along with their contract negotiation
skills and understanding of their customer’s
needs; it is extremely easy to work and partner
with HPN.
Wesley McDaniel
Senior Sales Manager
Omni Houston Hotel

17. Performance Powered By Passion
Tyler Mullen
Account Executive
Phone: 480-332-0038
Email: tmullen@hpnglobal.com
www.hpnglobal.com
It is my goal to have this become the foundation
of a long lived partnership.
Thank you for your time and consideration.