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  1. 1. Meeting Planning<br />Made Simple<br /><ul><li>ConferenceDirect Overview
  2. 2. Services Provided
  3. 3. ConferenceDirect Difference
  4. 4. Customer Testimonials
  5. 5. ConferenceDirect Experience</li></li></ul><li>About ConferenceDirect<br />Why is ConferenceDirect one of the fastest growing full-service meeting solutions companies in the industry?<br /><ul><li> We deliver value
  6. 6. We save time and money
  7. 7. We secure some of the most sought after conference venues around the world</li></ul>…All at no cost to you!<br />Our goal is to provide outstanding service with cost-effective solutions. With ConferenceDirect working as a part of your team, your event will run seamlessly and you can focus on what you do best.<br />Here’s how…<br />
  8. 8. Services Provided<br />
  9. 9. Site Selection & Contract Negotiation<br />Because we book thousands of events worldwide each year, we’ve built solid internationalindustry relationships. These associations are most beneficialwhen it comes time to negotiate. And because hotels compensate us directly, there is no cost to you for these services.<br /><ul><li> Single Point of Contact
  10. 10. Site Inspection Assistance
  11. 11. Comprehensive Analysis
  12. 12. Savvy Negotiators
  13. 13. Worldwide Representation
  14. 14. Extensive Product Knowledge</li></li></ul><li>Conference Management<br />Conference management is about effective planning, and analyzing the meeting environment in order to make sure it is appropriate for your event. At ConferenceDirect, our approach to conference management is simple…we strive to exceed our customer&apos;s goals.<br /><ul><li> Audiovisual Coordination & Price Negotiation
  15. 15. Coordinating Destination Management Details
  16. 16. Food & Beverage Coordination & Price Negotiation
  17. 17. On-site Logistics
  18. 18. Arranging Speakers
  19. 19. Exhibit Management</li></li></ul><li>Housing Management<br />Our team is here to help you meet your mark at each hotel with effective room block management. We willdevelop a strategy to fit your individual needs. Real-time, accurate reporting puts you at ease that there will be no surprises. Let us help you reduce slippage and avoid attrition by connecting Housing with Registration.<br /><ul><li> Dedicated Managers
  20. 20. Electronic Transfers
  21. 21. Onsite Audits
  22. 22. Accurate Reporting
  23. 23. Registration Linked with Housing</li></li></ul><li>Registration Services<br />Create a first-class impression with your attendees through a quality registration experience. ConferenceDirect knows the right technology to make your meeting’s attendee management simple and flexible. From standard registrations to 100% customized attendee management software, we’re here for you.<br /><ul><li> Knowledgeable Staff
  24. 24. Attendee Communication
  25. 25. Online Financial Processing
  26. 26. Customized Software</li></li></ul><li>ConferenceDirect Difference<br />Proven Ways We Will Save You Time and Money <br />On Your Next Event, Meeting or Conference<br />
  27. 27. ConferenceDirect Difference<br />Pre-negotiated Standardized Contracts<br />Cost Savings Reports<br />Extensive Buying Intelligence<br />Broad Range of Hotel Brands<br />Comprehensive Site Selection Analysis<br />Customer History Form<br />
  28. 28. Pre-negotiated Standardized Contracts<br />What most people don’t <br />realize is that there are over <br />60 negotiable terms in a hotel <br />contract. We have negotiated<br />contracts with participating hotel <br />chains to secure the most favorable <br />termspossible.<br /><ul><li>No Add-on Clause
  29. 29. Favorable Attrition Clause
  30. 30. Pre & Post Group Room Rates
  31. 31. Special Cancellation Terms
  32. 32. Group Rates After Cut-off Date</li></li></ul><li>Cost Savings Reports<br />Our detailed Cost Savings Reports break down the financialsavings of working with ConferenceDirect. <br />In addition, you’ll achieve internal cost-savings by working with ConferenceDirect.<br />
  33. 33. Extensive Pricing Intelligence<br /><ul><li> Proprietary Pricing Intelligence Database
  34. 34. Contract Terms of More Than 20,000 Events
  35. 35. New Meeting Booked Every 20 Minutes
  36. 36. More Than 5,000 New Events Added Each Year</li></li></ul><li>Broad Range of Hotel Brands<br />There are 58,000 hotels in the United States, and because we’re truly independent, we represent all of them.<br />This gives you a diverse and comprehensive set of options when it comes to choosing the best venue for your event.<br />
  37. 37. Comprehensive Site Selection Analysis<br />
  38. 38. Comprehensive Site Selection Analysis (Continued 1)<br />
  39. 39. Comprehensive Site Selection Analysis (Continued 2)<br />
  40. 40. Comprehensive Site Selection Analysis (Continued 3)<br />
  41. 41. Comprehensive Site Selection Analysis (Continued 4)<br />
  42. 42. Client History Form<br />Our Client History Forms — with information provided by the hotels — are excellent management tools, and captures all the critical details of your event.<br />
  43. 43. ConferenceDirect Experience<br />We work with hundreds of hotels, booking thousands of events each year, building relationships to better serve you.<br />
  44. 44. ConferenceDirect Experience<br />Your conference or meeting is way too important to leave anything to chance. When you work with ConferenceDirect, you’ll enjoy the peace of mind that comes with partnering with highly seasoned professionals.<br /><ul><li> Experienced Management Team
  45. 45. Brian D. Stevens, President & CEO
  46. 46. Brian Richey, Executive Vice President
  47. 47. Jeffrey Devine, CMP, Vice President Conference Management
  48. 48. Bryan Croyle, CMP, Vice President Housing & Registration
  49. 49. Jerry Horan, Senior Vice President
  50. 50. Influential Advisory Board
  51. 51. 224 Professional Associates
  52. 52. Average 10 Years Industry Experience
  53. 53. On-going Training & Industry Education
  54. 54. Well Connected Within the Industry</li></li></ul><li>Strength in Numbers<br />Meeting News has identified ConferenceDirect as one of the Top 25 Most Influential Companies in the industry for each of the last five years. We’re constantly thinking of ways to leverage our buying power, experience and industry knowledge to deliver even more value to our customers.<br />5,208 Meetings<br />Booked in 2007<br />1,845,178 Room <br />Nights Booked in 2007<br />
  55. 55. Room Nights Booked by Hotel Brand<br />
  56. 56. Size of Meetings Booked<br />
  57. 57. ConferenceDirectCustomers<br />ConferenceDirect’s customers represent every industry and include both corporations and associations from around the globe. We work with groups of all sizes, helping them to arrange and manage events for 25 to 10,000, on a local, state, regional, national or international level.<br />
  58. 58. Corporate & Association Meetings Booked<br />
  59. 59. ConferenceDirect Customer Testimonials<br />“We are dedicated to saving our customers time and money by providing the most technologically advanced and professional meeting planning services in the industry. Our goal is to exceed your expectations at every point of contact. We want to be your partner in success.”<br />Brian D. Stevens<br />
  60. 60. Our Customers Say it Best…In Their Own Words <br />“Microsoft highly values the competent, cost effective support provided by ConferenceDirect. They are now a fundamental element in planning our annual events and product launches.”<br />Microsoft Corporation<br />
  61. 61. Our Customers Say it Best…In Their Own Words (Continued 1)<br />“The professionals at ConferenceDirect have been an outstanding resource for our business. Their quality of service, attention to detail, can-do approach to everything and thorough commitment to excellence is unmatched in this business.”<br />National Hockey League<br />
  62. 62. Our Customers Say it Best…In Their Own Words (Continued 2)<br />“The best decision I ever made was to engage ConferenceDirect to assist ACTE with our Annual Convention.&quot;<br />Association for Career and Technical Education<br />
  63. 63. Our Customers Say it Best…In Their Own Words (Continued 3)<br />“The knowledge and professionalism that ConferenceDirect lent to our meeting led to the most successful conference in the history of our company.”<br />Nobel Biocare<br />
  64. 64. Our Customers Say it Best…In Their Own Words (Continued 4)<br />“Through ConferenceDirect we have realized how strategic destinations can offer value-added savings for future conventions.”<br />SunGard Higher Education<br />
  65. 65. Our Customers Say it Best…In Their Own Words (Continued 5)<br />“The expertise provided by ConferenceDirect was amazing. I will not do another conference without them. True professionals in every sense of the word.” <br />Boston Market<br />
  66. 66. Our Customers Say it Best…In Their Own Words (Continued 6)<br />“ConferenceDirect&apos;s exceptional knowledge of the hotel and travel industry adds a new level of efficiency to our planning process.”<br />American Academy of Child and Adolescent Psychiatry<br />
  67. 67. Our Customers Say it Best…In Their Own Words (Continued 7)<br />“ConferenceDirect Housing & Registration deserves much of the praise for the success of our most recent Users Conference. Thank you for helping us raise the bar on our level of service to our customers.”<br />CSC Financial Services Group<br />
  68. 68. Our Customers Say it Best…In Their Own Words (Continued 8)<br />“ConferenceDirect has been a great addition to our Event Team. Their expert, precise and creative registration services have contributed immensely to the success of our programs. They are a valuable resource.”<br />L&apos;Oreal USA / Redken<br />
  69. 69. Industry Associations<br />ConferenceDirect maintains a strong presence at Hospitality Industry events through our participation in major tradeshows. <br />Our involvement ensures that our customer’s interests are well represented. <br />Our associates also use these opportunities to build and strengthen their industry relationships with vendors so that our clients will benefit from them.<br />
  70. 70. Meeting Planning<br />Made Simple<br />Thank You!<br />We Promise to Save You Time & Money<br /><br />