1. People inTouchHRMS
Human Resources Management System
Volume 5, Number 4, May 2005
People inTouch
Contacts: Martin Blumenauer (613) 995-0545, HRIC 1-888-507-1111 (Ottawa 996-3333)
Website - http://hr.dwan.dnd.ca/hrms/
4
5,000 Air Force users
to join biggest log-onIn the single biggest transition in the
history of DND HRMS, more than 5,000 Air
Force Maintenance personnel will log on to
the new Technical Authorization Record Set
(TARS) module by end of June.
HRMS became in May the system of
record for Air Force Maintenance personnel’s
technical authorizations.
Under the Aeronautics Act, there is a legal
requirement to record and track the technical
authorizations of personnel involved in the
maintenance of Canadian Forces aircraft.
All maintenance activities require specific
training, qualification and authorization to
ensure safety.
For each aircraft type and system, there are
specific tasks, or technical authorizations, that
a member can be authorized to perform.
The TARS Module will provide Air Force
Maintenance personnel with the ability to
maintain these technical authorizations in one
central database. This key human resources
information can be combined with other data
already recorded in HRMS, such as
qualifications, leave, training, readiness
Continued on page 2
By Sue Smith
DHRIM business analyst
When most of our kit involves computer screens, it’s great to see some
front-line muscle to remind us what all this training supports. Among the
TARS graduates at Bagotville were: Cpl Yves Beauchesne, Sgt Andé
Bernier, Sgt Jean-Francois Bourbeau, MCpl Nelson Deroy, MWO
Mario Doré, Sgt Guy Dubeau, Cpl Sylvain Gagné, MCpl Marc
Guerin, Sgt Philippe Jolicoeur, Sgt Michel Larose, MCpl Alfred
Laurendeau, Sgt François Lefebvre, Cpl Daniel Ouellet, MWO
Marc Paquette, MCpl Mario Perron, MWO Jacques Rochefort and
Sgt Dominique Tremblay. The trainers were Troy Marcotte and Jean
Gingras.
TARS training in Bagotville included powerful backdrop
Administration records
methods getting revampBy LCol Bertrand Tremblay
Editor, A-PM-245
The A-PM-245 has long been the source
authority for administration records
procedures in the Canadian Forces.
Since 2002, the Directorate Military
Employment Policy (DMEP) has made
renewed efforts to keep the publication
updated in this era of technological and
legislative changes.
Eleven new chapters have been published
in the last three years to keep pace with the
day-to-day administration of members.
The A-PM-245 is being re-engineered to
meet the following criteria:
• Make it a total Force document: Each
chapter must define procedures for both
the Regular and Reserve Forces.
• Align all procedures with the new
technological tools: Be consistent with
policies and existing HR and pay systems
(HRMS, CCPS, PERMIS, CFRIMS
and RPSR).
• Be concise: Use hyperlinks to avoid
duplication;
• Develop: Create chapters to document
new procedures not covered
previously; and
• Quality control: Maintain the A-PM-245
currency at all times through a formal
review of each chapter.
People in Touch will be running more
articles over the next few months detailing the
changes made to the A-PM-245 and the work
being planned to complete and enhance this
project.
In the meantime, take a look for yourself at
the A-PM-245 section on the HRMS
webpage.
Training was in familiar territory last month with Advanced Correction
Mode and PRV sessions conducted in the Star Top Building in Ottawa,
home of People in Touch. Regular Force and Reserve members got to
try out the new training facilities in the new building the week of April
19-21. Participants included: Jenny Bowler, Michel Desmarais, Sean
Doligan, Nancy Flynn, Sandra Griffith-Bonaparte, Cpl Richard
Houde, MCpl Amanda Lamure, Lisa Lovric, MCpl Richard Perkins,
Albert Said, MCpl Alexandre Saumure and MCpl Sharon Vermette.
New building—new training facilities

2. WO Tony Hannam
CFB Trenton HRMS co-ordinator
During the annual PRV (personnel
readiness verification), 8 Wing Trenton
began a records verification by having all
CFB Trenton members amend their MPRRs
(members’ personnel record resume).
After determining the extent of any
records discrepancies, an HRMS section was
formed.
The section, consisting of Cpl Sandi
Denman, Pte Chris Myers and myself was
tasked to bring the MPRRs up to date and
co-ordinate the PRV exercise itself
One two-week PRV and two one-week
PRVs were completed from September until
March with 97 percent of base personnel
attending.
Operator specialists were trained in
HRMS and also participated alongside wing-
wide unit clerks during these PRVs.
The section concentrated on amending the
following panels in HRMS. personal data,
job data, names, posting preferences,
dependant data, dependant language of
instruction, honours and awards and
education.
The amendments consisted of entering all
missing data, and amending current
information, for home address, work
address, marital status, birthplace,
qualifications and promotions.
This huge undertaking was finally
completed last month with more than 2,500
records involved.
During this period, the section input
and/or amended more than 8,000 entries in
HRMS and the outcome was a tremendous
achievement for the section.
With all three members working to input
current data and myself using Correction
Mode to input older records data, the end
result was finally achieved.
Refresher training was also given to all
clerks on base to ensure we will now have
continuity in Trenton with inputting of data.
We will now have consistency on the base
with all clerks entering data using the same
format.
This was a great exercise for us,
We now have 2,500 up-to-date records
with accurate data, wing-wide standards for
HRMS data entry and a group of dedicated,
well-trained and enthusiastic clerks.
Thanks to the wing commander for his
support and encouragement.
We really have made a difference!
2 3
Continued from page 1
verification, personal and career data.
There are approximately 5,000 members
involved in Air Force Maintenance activities.
Each of these may hold as many as 200
technical authorizations.
Identifying authorized individuals is a
critical daily requirement.
Use of the TARS module will eliminate
duplicate data entry and the requirement to
combine data from multiple systems—analysis
can be performed from one source.
HRMS will provide an auditable trail for the
validation of airworthiness and will streamline
the business process through the introduction of
Workflow.
Trainers Jean Gingras and Troy Marcotte
delivered in-classroom training to 87
employment training officers in Cold Lake,
Winnipeg, Trenton, Bagotville and Shearwater
between April 18 and 3 May 3.
This in-depth training will enable these
employment training officers to provide HRMS
support to users within their units.
These training officers will also be
responsible for co-ordinating the computer-
based training (CBT) of remaining users.
A unique CBT has been developed for each
role involved in the Air Force Maintenance
business process.
The CBTs are interactive, and provide
immediate feedback to training participants
they complete hands-on exercises in an HRMS
simulated environment.
The CBT tracks the results of each exercise
the participant completes and provides a printed
confirmation, which will be used to validate the
successful completion of user training.
These CBTs will continue to be used for
sustainment training after the initial
implementation.
Along with the training, TARS system
procedures are available in role-based on-line
support files on the DHRIM website at:
http://hr.ottawa-hull.mil.ca/hrms/engraph
/home_e.asp
Designated employment training officers at
each unit are responsible for this initiative and
will receive HRMS account and password
information for users just prior to their unit’s
implementation date.
The account and password information will
be distributed to new users on completion of
required training.
These training officers will be responsible
for approving requests for new HRMS
accounts, deletion of accounts and access
changes within each unit. TARS contact
information can be found at:
http://hr3.ottawa-hull.mil.ca/hrms/access/
engraph/opilist_e.asp
Legacy system authorization data will be
converted into HRMS approximately one week
before each unit’s HRMS implementation date.
The first wave of maintenance organizations
scheduled to implement the TARS module
provided their legacy system authorization data
for conversion May 4 for implementation on
May 12.
Remaining maintenance organizations will
implement throughout the month of May, with
the last group coming on board in June.
Air Force users to join log-on
PacketShaper crew: “It really does work.”
Further to our story in last month’s edition about the introduction of the PacketShaper, here are
two members of the HMCS Algonquin who were working away in the ship’s office during the
November trial: Cpl Ron Cox, now back at MARPAC HQ, and the chief clerk, WO Donna
Campbell. Cpl Cox says the system “really does work and it makes things a lot better.”
Training for TARS took place in Shearwater the last week of April for members from Gagetown, Goose Bay, Greenwood, Shearwater and
Valcartier. Among the participants were: WO Jean Paul Bellavance, MCpl Rose Dawson, Sgt William Fallon, WO Doug Harry, MCpl James
Keoughan, MCpl David Ketchum, MCpl Joe Kristiansen, Sgt MB MacArthur, Sgt William McHarg, MCpl Kevin McKay, Sgt Allan Nason,
Sgt Duane Reynolds, Sgt Aline Ripley, Sgt Douglas Ross, WO Robert Trimm, MCpl Michael Tucker, Cpl John Wedsworth and Sgt Dean
Wellon, Jean Gingras and Troy Marcotte handled the training sessions.
Base personnel converge on Shearwater
8,000 entries update
2,500 Trenton records
The Trenton team dealt with thousands of entries, but the results included up-to-date records
and trained personnel. From left, Pte Chris Myers, our correspondent WO Tony Hannam and
Cpl Sandi Denman.

3. WO Tony Hannam
CFB Trenton HRMS co-ordinator
During the annual PRV (personnel
readiness verification), 8 Wing Trenton
began a records verification by having all
CFB Trenton members amend their MPRRs
(members’ personnel record resume).
After determining the extent of any
records discrepancies, an HRMS section was
formed.
The section, consisting of Cpl Sandi
Denman, Pte Chris Myers and myself was
tasked to bring the MPRRs up to date and
co-ordinate the PRV exercise itself
One two-week PRV and two one-week
PRVs were completed from September until
March with 97 percent of base personnel
attending.
Operator specialists were trained in
HRMS and also participated alongside wing-
wide unit clerks during these PRVs.
The section concentrated on amending the
following panels in HRMS. personal data,
job data, names, posting preferences,
dependant data, dependant language of
instruction, honours and awards and
education.
The amendments consisted of entering all
missing data, and amending current
information, for home address, work
address, marital status, birthplace,
qualifications and promotions.
This huge undertaking was finally
completed last month with more than 2,500
records involved.
During this period, the section input
and/or amended more than 8,000 entries in
HRMS and the outcome was a tremendous
achievement for the section.
With all three members working to input
current data and myself using Correction
Mode to input older records data, the end
result was finally achieved.
Refresher training was also given to all
clerks on base to ensure we will now have
continuity in Trenton with inputting of data.
We will now have consistency on the base
with all clerks entering data using the same
format.
This was a great exercise for us,
We now have 2,500 up-to-date records
with accurate data, wing-wide standards for
HRMS data entry and a group of dedicated,
well-trained and enthusiastic clerks.
Thanks to the wing commander for his
support and encouragement.
We really have made a difference!
2 3
Continued from page 1
verification, personal and career data.
There are approximately 5,000 members
involved in Air Force Maintenance activities.
Each of these may hold as many as 200
technical authorizations.
Identifying authorized individuals is a
critical daily requirement.
Use of the TARS module will eliminate
duplicate data entry and the requirement to
combine data from multiple systems—analysis
can be performed from one source.
HRMS will provide an auditable trail for the
validation of airworthiness and will streamline
the business process through the introduction of
Workflow.
Trainers Jean Gingras and Troy Marcotte
delivered in-classroom training to 87
employment training officers in Cold Lake,
Winnipeg, Trenton, Bagotville and Shearwater
between April 18 and 3 May 3.
This in-depth training will enable these
employment training officers to provide HRMS
support to users within their units.
These training officers will also be
responsible for co-ordinating the computer-
based training (CBT) of remaining users.
A unique CBT has been developed for each
role involved in the Air Force Maintenance
business process.
The CBTs are interactive, and provide
immediate feedback to training participants
they complete hands-on exercises in an HRMS
simulated environment.
The CBT tracks the results of each exercise
the participant completes and provides a printed
confirmation, which will be used to validate the
successful completion of user training.
These CBTs will continue to be used for
sustainment training after the initial
implementation.
Along with the training, TARS system
procedures are available in role-based on-line
support files on the DHRIM website at:
http://hr.ottawa-hull.mil.ca/hrms/engraph
/home_e.asp
Designated employment training officers at
each unit are responsible for this initiative and
will receive HRMS account and password
information for users just prior to their unit’s
implementation date.
The account and password information will
be distributed to new users on completion of
required training.
These training officers will be responsible
for approving requests for new HRMS
accounts, deletion of accounts and access
changes within each unit. TARS contact
information can be found at:
http://hr3.ottawa-hull.mil.ca/hrms/access/
engraph/opilist_e.asp
Legacy system authorization data will be
converted into HRMS approximately one week
before each unit’s HRMS implementation date.
The first wave of maintenance organizations
scheduled to implement the TARS module
provided their legacy system authorization data
for conversion May 4 for implementation on
May 12.
Remaining maintenance organizations will
implement throughout the month of May, with
the last group coming on board in June.
Air Force users to join log-on
PacketShaper crew: “It really does work.”
Further to our story in last month’s edition about the introduction of the PacketShaper, here are
two members of the HMCS Algonquin who were working away in the ship’s office during the
November trial: Cpl Ron Cox, now back at MARPAC HQ, and the chief clerk, WO Donna
Campbell. Cpl Cox says the system “really does work and it makes things a lot better.”
Training for TARS took place in Shearwater the last week of April for members from Gagetown, Goose Bay, Greenwood, Shearwater and
Valcartier. Among the participants were: WO Jean Paul Bellavance, MCpl Rose Dawson, Sgt William Fallon, WO Doug Harry, MCpl James
Keoughan, MCpl David Ketchum, MCpl Joe Kristiansen, Sgt MB MacArthur, Sgt William McHarg, MCpl Kevin McKay, Sgt Allan Nason,
Sgt Duane Reynolds, Sgt Aline Ripley, Sgt Douglas Ross, WO Robert Trimm, MCpl Michael Tucker, Cpl John Wedsworth and Sgt Dean
Wellon, Jean Gingras and Troy Marcotte handled the training sessions.
Base personnel converge on Shearwater
8,000 entries update
2,500 Trenton records
The Trenton team dealt with thousands of entries, but the results included up-to-date records
and trained personnel. From left, Pte Chris Myers, our correspondent WO Tony Hannam and
Cpl Sandi Denman.

4. People inTouchHRMS
Human Resources Management System
Volume 5, Number 4, May 2005
People inTouch
Contacts: Martin Blumenauer (613) 995-0545, HRIC 1-888-507-1111 (Ottawa 996-3333)
Website - http://hr.dwan.dnd.ca/hrms/
4
5,000 Air Force users
to join biggest log-onIn the single biggest transition in the
history of DND HRMS, more than 5,000 Air
Force Maintenance personnel will log on to
the new Technical Authorization Record Set
(TARS) module by end of June.
HRMS became in May the system of
record for Air Force Maintenance personnel’s
technical authorizations.
Under the Aeronautics Act, there is a legal
requirement to record and track the technical
authorizations of personnel involved in the
maintenance of Canadian Forces aircraft.
All maintenance activities require specific
training, qualification and authorization to
ensure safety.
For each aircraft type and system, there are
specific tasks, or technical authorizations, that
a member can be authorized to perform.
The TARS Module will provide Air Force
Maintenance personnel with the ability to
maintain these technical authorizations in one
central database. This key human resources
information can be combined with other data
already recorded in HRMS, such as
qualifications, leave, training, readiness
Continued on page 2
By Sue Smith
DHRIM business analyst
When most of our kit involves computer screens, it’s great to see some
front-line muscle to remind us what all this training supports. Among the
TARS graduates at Bagotville were: Cpl Yves Beauchesne, Sgt Andé
Bernier, Sgt Jean-Francois Bourbeau, MCpl Nelson Deroy, MWO
Mario Doré, Sgt Guy Dubeau, Cpl Sylvain Gagné, MCpl Marc
Guerin, Sgt Philippe Jolicoeur, Sgt Michel Larose, MCpl Alfred
Laurendeau, Sgt François Lefebvre, Cpl Daniel Ouellet, MWO
Marc Paquette, MCpl Mario Perron, MWO Jacques Rochefort and
Sgt Dominique Tremblay. The trainers were Troy Marcotte and Jean
Gingras.
TARS training in Bagotville included powerful backdrop
Administration records
methods getting revampBy LCol Bertrand Tremblay
Editor, A-PM-245
The A-PM-245 has long been the source
authority for administration records
procedures in the Canadian Forces.
Since 2002, the Directorate Military
Employment Policy (DMEP) has made
renewed efforts to keep the publication
updated in this era of technological and
legislative changes.
Eleven new chapters have been published
in the last three years to keep pace with the
day-to-day administration of members.
The A-PM-245 is being re-engineered to
meet the following criteria:
• Make it a total Force document: Each
chapter must define procedures for both
the Regular and Reserve Forces.
• Align all procedures with the new
technological tools: Be consistent with
policies and existing HR and pay systems
(HRMS, CCPS, PERMIS, CFRIMS
and RPSR).
• Be concise: Use hyperlinks to avoid
duplication;
• Develop: Create chapters to document
new procedures not covered
previously; and
• Quality control: Maintain the A-PM-245
currency at all times through a formal
review of each chapter.
People in Touch will be running more
articles over the next few months detailing the
changes made to the A-PM-245 and the work
being planned to complete and enhance this
project.
In the meantime, take a look for yourself at
the A-PM-245 section on the HRMS
webpage.
Training was in familiar territory last month with Advanced Correction
Mode and PRV sessions conducted in the Star Top Building in Ottawa,
home of People in Touch. Regular Force and Reserve members got to
try out the new training facilities in the new building the week of April
19-21. Participants included: Jenny Bowler, Michel Desmarais, Sean
Doligan, Nancy Flynn, Sandra Griffith-Bonaparte, Cpl Richard
Houde, MCpl Amanda Lamure, Lisa Lovric, MCpl Richard Perkins,
Albert Said, MCpl Alexandre Saumure and MCpl Sharon Vermette.
New building—new training facilities