Using O365 and SharePoint to initiate and scale governance. SharePoint governance is more than general IT governance.

1. SharePoint’s Deadly Sins:
Hidden SharePoint governance
success factors
Treat Governance as a One Time
Event: The 1st Deadly SharePoint Sin
Presented by
Chris Riley & Tim Cermak

2. Presentation Objectives
 Your SharePoint governance can be more than just a document
 In addition, you’ll learn how to avoid temptation:
 Importance of SharePoint governance plan in addition to general IT governance
 Balance of collaboration capabilities and their benefits vs. organizational requirements
 Ensuring the plan evolves with the business
 Who creates the plan? Who owns the plan? Who enforces the plan?
 Defined roles and responsibilities
 Making governance part of the training process
 Enforcement vs. empowerment approach
@HoardingInfo @timcermak #SPExecs

3. Meet Chris
 Product Manager
 Focused on …
 SharePoint ECM and Governance
 Virtualization and the Cloud
 Connect with Chris
 Chris@CloudShare.com
 @HoardingInfo
@HoardingInfo @timcermak #SPExecs

4. Meet Tim
 Managing Partner PPM, Innovative-e
 Project Management Professional and Microsoft Project V-TSP
 Specialize in Project, Program, Portfolio Management (PPM)
Practice and Technology Solutions
 Connect with Tim
 Tim.cermak@innovative-e.com
 @timcermak
@HoardingInfo @timcermak #SPExecs

5. About Innovative-e
 Focused on maximizing SharePoint and Microsoft Project technologies to help
clients deliver business value and organizational success through
 Consulting
 Mentoring
 Custom Solutions Development
 Training
 Support
 Recognized thought leaders in the SharePoint and
Project Management communities
 For more info: http://innovative-e.com
@HoardingInfo @timcermak #SPExecs

6. Share Roundtables
http://www.shareconference.com/us
@HoardingInfo @timcermak #SPExecs

7. The 5 Deadly Sins
 Failing to educate and engage executives
 IT leadership abdicating responsibility for information architecture and road
mapping
 Treating governance as a one-time event
 Treating user adoption & training as an after thought
 Underestimating human resource implications
@HoardingInfo @timcermak #SPExecs

8. 7 Governance Temptations
1. Importance of SharePoint governance plan in addition to general IT governance
2. Balance of collaboration capabilities and their benefits vs. organizational
requirements
3. Ensuring the plan evolves with the business
4. Who creates the plan? Who owns the plan? Who enforces the plan?
5. Defined roles and responsibilities
6. Making governance part of the training process
7. Enforcement vs. empowerment
@HoardingInfo @timcermak #SPExecs

9. Importance of SharePoint governance
1 plan in addition to general IT governance
 Vital to the success of projects within most organizations
 Proactive governance
 Reactive/Retroactive governance
@HoardingInfo @timcermak #SPExecs

10. Balance of collaboration capabilities and
2 their benefits vs. organizational requirements
 Constitution was US governance
 You can’t download a version of the constitution and edit to your desire
 It’s not a document, it is a living documentation of the way things should
be done
@HoardingInfo @timcermak #SPExecs

11. 3 Ensuring the plan evolves with the business
 Balance and Leverage
 Organic results
 Measurable and Traceable
@HoardingInfo @timcermak #SPExecs

12. Who creates the plan? Who owns the
4 plan? Who enforces the plan?
 Change
 Cultural adoption
 Living document
 Engage users from day one
@HoardingInfo @timcermak #SPExecs

13. 5 Defined Roles and Responsibilities
 Who owns Governance?
 Infrastructure R&R and Business Group R&R
 A shell, not an instruction
@HoardingInfo @timcermak #SPExecs

14. 6
Making governance part of the training process
 Training
 Communication channels (deliver/feedback)
 Just because you can, does not mean you should: Note Board, Profile
services, Keywords, self-service site creation
@HoardingInfo @timcermak #SPExecs

15. 7 Enforcement vs. Empowerment Approach
 Cultural approach for success
 External factors (market, compliance, etc.)
 Strategic alignment
 Sandbox your SharePoint projects, keep environments intact
 Ongoing
 Scale, adopt realize
 Integrated and supported
 Funded: Tied to Bottom-line
@HoardingInfo @timcermak #SPExecs

16. Additional Strategies
 Effective Configuration Management
 Change Management
 Communication and Collaboration
@HoardingInfo @timcermak #SPExecs

17. Resources
 A Practical Framework for SharePoint Metrics
 5 Reasons Why Executive SharePoint Ignorance is Not Bliss
 Three Tips for Securing Executive Buy-In When Implementing SharePoint
 How to Prioritize Business Needs When Implementing SharePoint
@HoardingInfo @timcermak #SPExecs

18. Innovative-e Special Offers
 Get 25% off when you register with the code “EXEC2012” by March 14, 2012
for our 90 minute, online session:
“Executive Briefing: Empowering Your Organization with SharePoint”
 Contact us to get 15% off our empowerment programs around:
 Executive Briefing
 Eduneering
 SharePoint EASY
@HoardingInfo @timcermak #SPExecs

19. Don’t Miss These Webcasts
 5 Risky SharePoint Temptations for IT Leaders, Mar 29, 2012 at 2 pm EST
 5 Risky SharePoint Training Temptations, Apr 27, 2012 at 2 pm EST
 5 Risky SharePoint Human Resource Temptations, May 23, 2012 at 2 pm EST
 Executives Beware: 5 Risky SharePoint Temptations for Executives, Jun 21, 2012 at
2 p.m. EST
 5 Steps to Effectively Build a Governance Business Case for Microsoft
SharePoint, Thursday, March 15, 2012 from 1:00 PM to 2:00 PM (ET)
 Microsoft Project Conference (March 19-22): www.msprojectconference.com
@HoardingInfo @timcermak #SPExecs

20. Questions?
Chris@CloudShare.com Tim.cermak@innovative-e.com
@HoardingInfo @timcermak
@HoardingInfo @timcermak #SPExecs

21. Thank You
for Attending
http://innovative-e.com