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Enterprise Productivity Using SharePoint

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Enterprise Productivity Using SharePoint

  1. 1. Three Ways to Supercharge Enterprise Productivity using SharePoint Email Integration, Biz Process Automation & Content Organization in SP 2010
  2. 2. Agenda <ul><li>Significance of Email </li></ul><ul><ul><li>Boosting Productivity Through Email Integration </li></ul></ul><ul><li>Significance of Collaboration and Content </li></ul><ul><ul><li>Simplifying Collaboration, Content Management and Search </li></ul></ul><ul><li>Significance of Business Processes Improvement </li></ul><ul><ul><li>Automating Business Processes </li></ul></ul>09/30/11
  3. 3. Enterprise Productivity using SharePoint 09/30/11
  4. 4. Email Addiction <ul><li>57% of IWs use email every hour </li></ul><ul><ul><li>Email is an hourly addiction and the most popular application </li></ul></ul><ul><li>IW spend 5.6 hours each week in meetings </li></ul><ul><li>45% of IWs are on two or more teams with frequent meetings </li></ul><ul><li>Technology needs to efficiently support meetings and coordinate multi-team activities </li></ul><ul><ul><li>30% of the team members are remote and 12% are at a another company </li></ul></ul><ul><li>Meeting technology must support cross-organizational meetings </li></ul>09/30/11 A Day In The Life Of A US Information Worker – Forrester Research 2009
  5. 5. Email Productivity <ul><li>Email still remains as the hub of IW’s activities </li></ul><ul><li>Emails are primarily used for communication but a strong secondary use is document sharing </li></ul><ul><ul><li>12% of emails have at least one attachment </li></ul></ul><ul><li>Overloading of email functionality is a cause of significant productivity and IT capacity issues </li></ul><ul><ul><li>Searching for content, old versions, manual collab. </li></ul></ul><ul><ul><li>Wasted bandwidth and storage capacity </li></ul></ul>09/30/11
  6. 6. Email Productivity <ul><li>Can Email remain a hub for IW’s activity and still improve enterprise productivity? </li></ul><ul><ul><li>Can integration with SharePoint help? </li></ul></ul><ul><ul><li>How can we make it easy to share content via Email without using attachments? </li></ul></ul><ul><ul><li>How can SharePoint ease the problem of content search, collaboration and IT resource waste? </li></ul></ul>09/30/11
  7. 7. Email Productivity Demo <ul><li>Outlook to SharePoint </li></ul><ul><ul><li>Synchronized Document Library, Instant Search </li></ul></ul><ul><ul><li>Synchronized Task List, Contact List, Calendar, External List </li></ul></ul><ul><ul><li>Meeting Workspace Integration </li></ul></ul><ul><ul><li>Discussion Forum Integration </li></ul></ul><ul><li>SharePoint to Outlook </li></ul><ul><ul><li>Mailbox, Calendar, Contacts, Task Web Parts </li></ul></ul><ul><li>Harmon.ie </li></ul>09/30/11
  8. 8. Enterprise Productivity using SharePoint 09/30/11
  9. 9. Major Information Worker Activities <ul><li>Collaboration </li></ul><ul><li>Meetings </li></ul><ul><li>Content access </li></ul><ul><li>Search </li></ul>09/30/11 A Day In The Life Of A US Information Worker – Forrester Research 2009
  10. 10. Collaboration Technologies Boost Productivity 09/30/11 McKenzie Quarterly The rise of the networked enterprise: Web 2.0 finds its payday 2010
  11. 11. Document Management & Collaboration <ul><li>Paper-Based Document Filing (Gartner Group, Laserfiche, eCopy stats) </li></ul><ul><ul><li>$30 to file a document </li></ul></ul><ul><ul><li>$120 to find a misfiled document </li></ul></ul><ul><ul><li>$220 to reproduce a lost document </li></ul></ul><ul><ul><li>7.5% of all documents get lost </li></ul></ul><ul><ul><li>20%-40% of the IWs time is spent looking for documents </li></ul></ul><ul><ul><li>35% of the time is spent reading documents </li></ul></ul><ul><ul><li>Average document get copied 19 times </li></ul></ul>09/30/11
  12. 12. Document Management & Collaboration <ul><li>Only 20% of the data is held in structured systems </li></ul><ul><ul><li>Bulk of the 80% unstructured data is not managed </li></ul></ul><ul><li>Data is growing at a conservative estimate of 36% annually </li></ul><ul><li>Content and media are proliferating but without management and governance </li></ul><ul><li>Discovery & compliance demands are increasing rapidly in number and in scope </li></ul>09/30/11
  13. 13. Document Management & Collaboration Demo <ul><li>Document Management </li></ul><ul><ul><li>Content Types </li></ul></ul><ul><ul><li>Metadata, Taxonomy and Search </li></ul></ul><ul><li>SharePoint Workspaces </li></ul><ul><ul><li>Offline collaboration </li></ul></ul><ul><ul><li>Real-time collaboration </li></ul></ul>09/30/11
  14. 14. Search Refiners Based on Metadata 09/30/11
  15. 15. Enterprise Productivity using SharePoint 09/30/11
  16. 16. Benefits of Process Automation <ul><li>Streamline & Standardize your business process </li></ul><ul><li>Enforce accountability and compliance </li></ul><ul><li>Take actions faster and remove bottlenecks </li></ul><ul><li>Create an automatic audit trail </li></ul><ul><li>Increase insight into processes </li></ul><ul><li>Ease of use </li></ul><ul><li>Reduce errors and omissions </li></ul><ul><li>Efficiency, Accountability, Control & Visibility </li></ul>09/30/11
  17. 17. Business Process Automation Capabilities 09/30/11
  18. 18. Candidates for Automation <ul><li>Employee onboarding, annual reviews, performance management </li></ul><ul><li>Timesheets, vacation requests, expense reporting </li></ul><ul><li>Approvals and service/resource requisitions </li></ul><ul><li>Issue and request tracking </li></ul>09/30/11
  19. 19. Business Process Deployment Cycle 09/30/11
  20. 20. Edgewater Overview <ul><li>Technology Management Consulting Firm </li></ul><ul><ul><li>Provide a unique blend of specialty IT services </li></ul></ul><ul><ul><li>Leverage proven industry expertise in strategy, technology and enterprise performance management </li></ul></ul><ul><ul><li>Focus on middle and Global 2000 market </li></ul></ul><ul><li>Founded in 1992 </li></ul><ul><ul><li>Headquartered in Wakefield, MA </li></ul></ul><ul><ul><li>Large North American footprint </li></ul></ul><ul><ul><li>+ 330 Employees </li></ul></ul><ul><ul><li>+700 clients </li></ul></ul><ul><ul><li>+2400 projects completed to date </li></ul></ul><ul><ul><li>Publicly Traded (NASDAQ: EDGW) </li></ul></ul>
  21. 21. Contact Us <ul><li>To learn more about Edgewater Technology & SharePoint expertise, contact: </li></ul><ul><li>Ahmed Hafeez </li></ul><ul><li>781-224-9015 </li></ul><ul><li>[email_address] </li></ul><ul><li>http://edgewatertech.wordpress.com </li></ul>

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