Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Free And Easy Collaboration With Office Live Workspace


Published on

This online seminar was recorded and can be accessed by clicking on the link to the right. You'll also see a link to the presentation. Please post additional questions to the Emerging Technologies Forum.

Published in: Technology
  • Be the first to comment

  • Be the first to like this

Free And Easy Collaboration With Office Live Workspace

  1. 1. Collaborate Online with Office Live Audio is only available by calling this number: Conference Call: 866-740-1260 Access Code: 6339392 Sponsored by
  2. 2. Using ReadyTalk <ul><li>Chat & raise hand </li></ul><ul><li>Mute = *6, Unmute = *7 </li></ul><ul><li>If you lose your internet connection, reconnect using the link emailed to you. </li></ul><ul><li>If you lose your phone connection, r e-dial the phone number and re-join. </li></ul><ul><li>ReadyTalk support: 800-843-9166 </li></ul>
  3. 3. You are being recorded… <ul><li>This seminar will be available on the TechSoup website along with past webinar presentations: </li></ul><ul><ul><li> </li></ul></ul><ul><li>You will receive a link to this presentation, material and links. </li></ul><ul><li>Ask follow-up questions in the Emerging Technologies Forum: </li></ul><ul><ul><li> </li></ul></ul>
  4. 4. Facilitator: Kami Griffiths ( TechSoup) Presenters: Ken Polson (Microsoft) David Alexander (Microsoft) Collaborate Online with Office Live Sponsored by
  5. 5. Today’s Speakers Answering chat questions: David Alexander, Microsoft; Becky Wiegand, TechSoup Kami Griffiths TechSoup Ken Polson Microsoft
  6. 6. By the end of this session, you will: <ul><li>Understand how MS Office Live Workspace can help you collaborate online. </li></ul><ul><li>Know how to set up your own Office Live workspace, add documents to it, and invite people to participate in it with you. </li></ul><ul><li>Be able to download the Office Live add-in to make it easier to save files directly from Microsoft Word, Excel, and PowerPoint. </li></ul><ul><li>Have ideas for using OLW as a collaboration and project management tool to manage tasks, calendars and documents. </li></ul>
  7. 7. What is Office Live Workspace? <ul><li>An online extension of Microsoft Office -- enabling you to access your documents from anywhere and to share your work with others. It’s easy to use, and it’s free . </li></ul>
  8. 8. Anywhere Access <ul><li>Problem: “I have to remember to email documents to myself or put them on a flash drive so that I can work in different places.” </li></ul><ul><li>Solution: With Office Live Workspace you no longer need flash drives or to email documents to yourself or collaborators </li></ul><ul><li>Access and view your Microsoft Office files from almost any computer with a Web browser, whether or not it has Office installed </li></ul><ul><li>Save thousands of Microsoft Office documents in one place (up to 5GB of storage) </li></ul><ul><li>Organize your files, lists, and notes by project or assignment </li></ul><ul><li>Create lists (task list, guest list, wish list, etc.) </li></ul><ul><li>Write notes and access them from almost any computer </li></ul><ul><li>  </li></ul>
  9. 9. Share with Others <ul><li>Problem: “It's confusing to have multiple versions of a document floating around when you work with other people.” </li></ul><ul><li>Solution: You no longer have to spend time manually merging different versions of a document from multiple people. With Microsoft Office Live Workspace, everyone can make their changes directly in one online copy of the document. </li></ul><ul><li>You control who can view, comment on or edit your documents </li></ul><ul><li>You manage permissions and decide whether someone has access to a single document or an entire workspace </li></ul><ul><li>You can share with people who can’t access your corporate network </li></ul><ul><li>Your files have advanced virus protection from Microsoft Forefront Client Security technology, and they can only be accessed with a Windows Live ID and password </li></ul>
  10. 10. Easy-to-Use Extension to Programs You Know <ul><li>Problem: “It’s frustrating when computer programs don’t work together and learning new programs is time consuming.” </li></ul><ul><li>Solution: You don’t have to change the way you work. Microsoft Office Live Workspace works seamlessly with the programs you already know and use – like Word, Excel, PowerPoint, and Outlook. </li></ul><ul><li>Open and save files directly from Microsoft Office XP, 2003, or 2007 </li></ul><ul><li>Export any Workspace list to Excel </li></ul><ul><li>Synchronize Contact, Task, and Event Lists with Outlook 2003 and 2007 </li></ul><ul><li>  </li></ul><ul><li>Note: The above features require the download of the Microsoft Office Live Add-in. </li></ul>
  11. 11. Tell us about YOU! <ul><li>How do you currently use online collaboration tools? </li></ul>
  12. 12. Nonprofit & Library Scenarios <ul><li>How you may use Office Live Workspace: </li></ul><ul><li>Create collaboration space for board members or committees </li></ul><ul><li>Set up project management/collaboration spaces for big events or fundraisers </li></ul><ul><li>Create a site for staff to collaborate on important documents like grant requests or annual reports </li></ul><ul><li>Enable collaborations on partnerships with other organizations </li></ul><ul><li>Way for patrons or clients to save files without a thumb drive </li></ul><ul><li>  </li></ul>
  13. 13. How it Works View and organize your files, lists, and notes Add new workspaces and documents View workspaces and documents shared with you Invite others to view or collaborate in your workspace See real-time updates to documents and workspaces Easy, step-by-step instructions to get started
  14. 14. Getting Started (cont.) Create an account - Simple sign-up— enter e-mail address
  15. 15. Getting Started (cont.) Verification email-click to activate workspace Verify account
  16. 16. Create a Workspace Create separate workspaces for each of your projects
  17. 17. Create a Workspace (cont.) Select a blank workspace or one that’s pre-populated with templates
  18. 18. Create a Workspace (cont.) Example: Event Workspace
  19. 19. Create a Workspace (cont.) Example: Event Workspace Name your workspace Templates
  20. 20. Create a Workspace (cont.) Add documents Add documents from your desktop and network folders
  21. 21. Create a Workspace (cont.) Open and save files from Word, Excel, and PowerPoint - Requires the Office Add-in:
  22. 22. Create a Workspace (cont.) Example: Create a list Add invitee names, contact info, RSVP status, etc. Extend to Outlook and Excel
  23. 23. Create a Workspace (cont.) Example: List of Invitees; Connect to Outlook and Excel
  24. 24. Share Your Workspace Invite collaborators into your workspace Invite editors or viewers Option for invitees to view without signing in
  25. 25. Share Your Workspace (cont.) E-mail invitation to join workspace
  26. 26. Share Your Documents Share individual documents instead of entire workspaces
  27. 27. Collaboration Click to edit document
  28. 28. Collaboration Document Edited in “Compatibility Mode”
  29. 29. Collaboration Edited document is saved to workspace, updated in “Activity”
  30. 30. Let’s hear from you! <ul><li>How are you considering using Office Live Workspace? </li></ul>
  31. 31. Get Started! <ul><li>To get started with Office Live Workspace, go to: </li></ul><ul><ul><li> </li></ul></ul><ul><li>To download the Office Live Workspace add-in, go to: </li></ul><ul><ul><li> </li></ul></ul>
  32. 32. Questions? Submit your questions using the chat box.
  33. 33. Request a Microsoft Donation
  34. 34. Continue the Discussion… <ul><li>Ask follow-up questions in the Emerging Technologies Forum: </li></ul><ul><ul><li> </li></ul></ul>
  35. 35. Upcoming Webinars <ul><li>Exploring Microsoft SharePoint </li></ul><ul><li>July 23rd, 11:00am </li></ul>
  36. 36. Get the Most Out of TechSoup <ul><li>At TechSoup, you’ll find a range of technology services to help your nonprofit: </li></ul><ul><ul><li>Read helpful articles in our Learning Center </li></ul></ul><ul><ul><li>Request donated software , hardware, and online services </li></ul></ul><ul><ul><li>Join our community forums to learn from your colleagues </li></ul></ul><ul><ul><li>Browse upcoming events and conferences </li></ul></ul>
  37. 37. Thank you to our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week: Monday   1:00 pm Mountain Standard Time (MST) Wednesday   9:00 am MST Thursday   1:00 pm MST Friday   9:00 am MST For more information:
  38. 38. Thank you! For more information contact: Kami Griffiths [email_address]