1. 1 Menu of Services | Major League Meetings and Incentives
ABOUT Major League
Major League Vacations is a full service incentive travel and meeting planning company. Since
1991 we have created incentive travel programs that achieve client goals and provided
professional meeting planning expertise to reduce client budgets.
Our clients have from as few as 10 to over 2,500 attendees. Our industry experience includes
Insurance, Pharmaceutical, Automotive, Financial Services and Manufacturing.
Unlike other incentive and meeting planning companies, Major League provides clients with a
menu of services from which they can select from. This means they only pay us for those
services they need. And there is never a fee for providing our basic service of finding the right
property that meets your exact specifications and negotiating the best rates, contract terms and
concessions.
In addition to our meeting and incentive travel services we offer our clients personalized
individual and group Vacation Travel and Sports and Entertainment products that include pro
and collegiate sports travel packages and tickets to any sporting event or entertainment venue,
worldwide.
Unique to Major League is our ability to combine any or all of our travel services to make sure
our client meetings and incentive travel programs are creative and on budget.
MENU OF SERVICES
CONSULTATION SERVICES - tap into a world-wide network of resources and information
 Program Development
 Site Selection
 Destination Analysis
- Site Analysis
- Airfare Analysis
NEGOTIATION SERVICES - leveraging Major League group buying power assures you quality
programs at value price
 Consolidated Vendor Negotiations
- Air, hotel, other suppliers
 Event Purchasing and Contracting
- Air, hotel, transportation
- Speakers/Entertainment
- Equipment, A/V
- Activities

2. 2 Menu of Services | Major League Meetings and Incentives
EVENT PLANNING & COORDINATION SERVICES - frees you to direct the logistics of your meeting
without having to manage them
 Detailed Planning
 Continued Negotiations
 Vendor Management
 Logo Identified Merchandise (hats, tee shirts, mugs, binders, etc.)
 Event Reporting
 Budgeting & Re-costing
 Proposal Development
 Detailed Registration Management
 Attendee Communications and Confirmations
 Billing/Accounting/Reconciliation
 Group Reporting
- Event Reports
RESERVATIONS & REGISTRATION SERVICES - accurate ticketing, registration, rooming and
activity lists get your program off to a smooth start
 Create Interactive Registration Form
 Print
 Fax
 Email
 Block Space Management
 Lowest Applicable Fare Ticketing
 Arrival/Departure Reporting
 Event Reporting
 Quality Assurance
 Pre/Post Trip Assistance
EVENT OPERATIONS - Concentrate on your meeting's objectives while Major League deals with
wait staff, bus drivers, bell staff and technicians
 On-Site Staffing
 VIP Service
 Vendor Management
 Food & Beverage Management
 On-Site Accounting
 Crisis Avoidance and Management
PAYMENT & RECONCILIATION - receive a thorough accounting of all your meeting expenses with
a complete audit trail. Major League resolves any billing disputes with vendors
Payment Vehicles
 Deposit Timetables and Tracking
 Vendor Bill Review and Dispute Resolution
 Program Reconciliation

3. 3 Menu of Services | Major League Meetings and Incentives
PRICING SCHEDULE
NO FEE SERVICE
Major League will provide the following services at no cost, should the client select Major
League as the agency of record in the signed hotel contract for their event.
 destination analysis
 airfare analysis
 hotel recommendations
 negotiated rates for hotel rooms, meeting rooms, function space
 negotiated hotel Terms and concessions
 provide an estimated program budget
MEETING MANAGEMENT FEE
Our meeting planning fee is 12% calculated on the net cost of all vendor services contracted or
managed by us. The net cost is defined as the total vendor invoiced amount for services
contracted or managed by Major League less invoiced taxes and surcharges.
In the event Major League receives commissions on any contracted or managed vendor
services, such as airport transfers, the commissions received from that vendor will be
subtracted from our final meeting planning invoice.
Example:
Major League is paid a commission from a contracted vendor, such as a tour company, and
receives 10% commission. Major League will invoice you our 12% fee on the net vendor
invoiced amount less the commission we received. The net effect is an effective meeting
planning fee of only 2%.
Attendee registration will be quoted separately.
AIR TICKETING
We will ticket your attendees at the lowest applicable airfare based on your travel guidelines for
a $35.00 ticketing fee. This includes contacting each attendee to gather their personal
information and pre and post event travel requests. As required, we will create an
arrival/departure listing for each event. Attendees will receive e-tickets via email.
ON-SITE STAFFING
A professional on-site staff person(s) will oversee and manage all aspects program including all
services provided by contracted suppliers for $235.00 per day, per staff person, plus travel
expenses.