PPt - Contribution for 7th IRF Conference in INDIA OK2 [Mode de compatibilité]
zPPt - Seminar NEF OK6
1. Seminar on theSeminar on the
THEMETHEME::
“Quality Services for“Quality Services for
Better Employment in theBetter Employment in the
Public Works Sector”Public Works Sector”
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Public Works Sector”Public Works Sector”
Organised by:Organised by:
THETHE
NATIONAL EMPLOYMENT FUNDNATIONAL EMPLOYMENT FUND
LIMBE, 19 December 2013LIMBE, 19 December 2013
2. CASE STUDYCASE STUDY
‘‘Administrative and Technical‘‘Administrative and Technical
MonitoringMonitoring
of Public Works Contracts’’of Public Works Contracts’’
Presented by:Presented by:
HRH Chief TAMBE John BITAHRH Chief TAMBE John BITA
Regional SubRegional Sub--Director of ROADSDirector of ROADS
(SOUTH(SOUTH--WEST REGION)WEST REGION)
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3. MINISTRY OF PUBLIC WORKSMINISTRY OF PUBLIC WORKS
(NEW ORGANISATIONAL CHART)(NEW ORGANISATIONAL CHART)
Decree NDecree N00 2013/334 of 132013/334 of 13thth September 2013September 2013
[OLD ATTRIBUTIONS]: Construction and Maintenance of:
ROADS (Highways & Rural Roads)
BRIDGES & FLY-OVERS
PUBLIC BUILDINGS (CONSTRUCTION, NOT RENOVATION)
FERRIES
[ADDITIONAL ATTRIBUTIONS]: Construction and Maintenance:
RAILWAYS
AIRPORTS
SEAPORTS
URBAN ROADS
HYDRO-ELECTRIC DAMS
ENVIRONMENTAL PLANTS
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4. IN ALL CASES,
A GOOD INFRASTRUCTURAL PROJECT
IS THE RESULT OF
A GOOD CONCEPTION OR DESIGN
IN ALL CASES,
A GOOD INFRASTRUCTURAL PROJECT
IS THE RESULT OF
A GOOD CONCEPTION OR DESIGN
INFRASTRUCTURAL PROJECTSINFRASTRUCTURAL PROJECTS
A GOOD CONCEPTION OR DESIGN
EXECUTED BY
A COMPETENT ENTREPRISE
AND WELL CONTROLLED.
A GOOD CONCEPTION OR DESIGN
EXECUTED BY
A COMPETENT ENTREPRISE
AND WELL CONTROLLED.
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5. CONCEPTION
PROJECT OWNER
CONTRACT MANAGER
CONTRACT ENGINEER
(ADMINISTRATION)
THE TRIANGLE OF ACTIONTHE TRIANGLE OF ACTION
CONTROL
PROJECT MANAGER
(CONTROL MISSION)
EXECUTION
ENTERPRISE
(CONSTRUCTION COMPANY)
INFRASTRUCTURAL
PROJECT
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6. OTHER STAKEHOLDERSOTHER STAKEHOLDERS
Other Stakeholders also intervene in the Realization of Infrastructural
Projects.
In effect, these Stakeholders are either situated outside the Triangle of
Action or are attached to one of the three Components of the Triangle.
They include:
International Funding Agencies (WB, EU, AfDB, etc)
Ministerial Technical Assistance Units
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Ministerial Technical Assistance Units
Liquidating Agencies (ROAD FUND, etc)
External Audit Structures (MINCONSUP, CONAC, etc)
Public Contracts Regulatory Bodies (ARMP, MINMAP, etc)
Public Contracts Commissions
Administrative Supervisory Structures
Independent Observers
Bank Managers
13. PROJECT STARTPROJECT START--UP PHASEUP PHASE
(#01)(#01)
ADMINISTRATIVE (CCAP):
Notification of the Contract (First Contract document)
Administrative Order to start work
Registration of the Contract (Tax Code; 30d after N.M.)
Cautions (Final + Start off)Cautions (Final + Start off)
Insurance (RC + TRC)
Election of Domiciliation of Enterprise (Art. 22 of CCAP; 30d
after N.M.)
Representation of the Contractor (Art. 23.1 of CCAP; 15d after
OS De.)
Effective Presence of Representative of the Contractor (Art. 23.2
CCAP)
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14. PROJECT STARTPROJECT START--UP PHASEUP PHASE
(#01)(#01)
TECHNICAL (CCTP):
Mobilisation of Human & Material resources
Production of Project Execution DocumentsProduction of Project Execution Documents
Project Site boards
Planning Charts for Supply of Materials
Environmental Management Plan
Work Safety Plan
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15. PROJECT IMPLEMENTATION PHASEPROJECT IMPLEMENTATION PHASE
(#02)(#02)
Site Logbook
Site Minutes book
Minutes of Weekly meetings
Minutes of Site visitsMinutes of Site visits
Technical Reports of Site visits
Monthly Reports
Monthly Payment vouchers
Respect of Time-frames (Planning Charts)
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16. PROJECT COMPLETION PHASEPROJECT COMPLETION PHASE
(#03)(#03)
Minutes of the Technical Pre-Reception Site visit
Minutes of the Up-lifting of Reserves
As-Built Plans of the Project
Minutes of the Provisional Acceptance ReportMinutes of the Provisional Acceptance Report
Final Project Report
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17. POSTPOST--PROJECT COMPLETION PHASEPROJECT COMPLETION PHASE
(#04)(#04)
Minutes of the Technical Pre-Reception Site visit
Minutes of the Up-lifting of Reserves
As-Built Plans of the ProjectAs-Built Plans of the Project
Minutes of the Final Acceptance Report
General & Final Payment voucher (Last Contract
document)
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18. THREE (03) SHOCKING OBSERVATIONSTHREE (03) SHOCKING OBSERVATIONS
1. POOR TIMING for awarding Public Works Contracts
Formerly: Fiscal Year: 1st July 2000 – 30th June 2001
Today: Fiscal Year: 1st January 2014 – 31st December 2014
2. PUBLIC CONTRACTS CODE
“Lowest Bidder” instead of “Best Offer”“Lowest Bidder” instead of “Best Offer”
This is the origin of many failures in Public Works Contracts.
3. STATISTICS
About 50 % of Road Construction Companies that operated 10
years ago are no longer in the Road sub-sector.
WHY ? Simply because they could no longer manage it.
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26. THE WAY FORWARDTHE WAY FORWARD
While DREAMING for a massive TARRING
Programme to Up-grade the Service State of our
EARTH ROADS,
The MINISTRY OF PUBLIC WORKS has comeThe MINISTRY OF PUBLIC WORKS has come
out with the “Rural Roads Maintenance and
Rehabilitation Strategy”
that shall accompany the Process of
DECENTRALISATION within the MUNICIPAL
COUNCILS
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27. PLANNING FOR SUSTAINABLEPLANNING FOR SUSTAINABLE
RURAL ROADS MAINTENANCE:RURAL ROADS MAINTENANCE:
The management of rural road projects
by the Rural Roads Maintenance and
Rehabilitation Strategy (RRMRS) rotates
around the following three (03) phases:around the following three (03) phases:
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28. PLANNING FOR SUSTAINABLEPLANNING FOR SUSTAINABLE
RURAL ROADS MAINTENANCE:RURAL ROADS MAINTENANCE:
Phase 1
MBT
• Execution of
Rehabilitation works
by Contracting
Enterprises (SME)
• Sensitisation, training
and animation of the
Phase 2
Training
and animation of the
beneficiary
populations during
execution of works
(NGOs)
Phase 3
LBT
• Post-rehabilitation
Current Maintenance
by Road
Maintenance
Committees (RMC)
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