A Session on eTendering for budding entrepreneurs and technically for anyone who: ✅ Is interested in starting their own business in the Govt. Sector, ✅ Wants to start business either in the Govt. Construction or Supply sector, ✅ Wants to earn good from the tender works, ✅ Doesn't have any experience with tenders, ✅ Is NOT aware of the tendering process and documentations, ✅ Is easily subdued by complex online tendering processes, ✅ Is in need of a strategical tender-workflow solution, ✅ Is looking for a competitive advantage.to his/her entrepreneurial efforts. This session is designed for anyone interested in the current online tendering processes being followed by all the Central and State Govt. and PSU Organizations like Railway, CPWD, ONGC, OIL, NRL, IOCL, AAI, Sarva Sikhsha, NHM etc. This session was supposed to cover the following things, but is not limited to: ★ What is a tender? ★ The procurement process. ★ The organizations who release tenders. ★ Tenders in our State. ★ Type of Tenders ★ Type of Bids ★ Tender working ★ Overheads Working ★ Documents for Submission

1. eTendering in 2018
A Session
for Entrepreneurs Interested in eTendering
In India.
Presented By:
Syed Mohsin Raja
Visiting Faculty for Digital Media & Business Development
ARGUCOM, IDOL, Gauhati University, IIE
Powered By:

3. Mango Tree

4. Tender usually refers to the process whereby
governments, financial and other institutions &
org.s invite bids for large projects that must be
submitted within a finite deadline.
Actually it is REQUEST for TENDERS.
What is a Tender?

5. A request for tenders (RFT) is a formal, structured
invitation to suppliers to submit a bid to supply
products or services. In the public sector an
official fee is needed to fortify and secure the
tender bid engagement/win documents, such a
process may be required and determined in detail
by law to ensure that such competition for the use
of public fund is open, fair and free from bribery
and nepotism.
What is a Tender?

6. Electronic Tender
What is eTender?
An internet based process wherein the
complete tendering process; from advertising to
receiving and submitting tender-related information are
done online. This enables firms to be more efficient as
paper-based transactions are reduced or eliminated,
facilitating for a more speedy exchange of information.

7. • RFQ (Request for Quotation),
• RFT (“ “ Tender)
• eBidding
• EOI – expression of interest
• IFB – invitation for bids
• ITT – invitation to tender
• ITV – invitation to vendors
• RFA – request for applications
• RFD – request for documentation
• RFI – request for information
• RFO – request for offers
• RFP – request for proposal
• RFQ – request for quotation or request for
qualifications
• RFN – request for negotiation
• RFS – request for services
Similar Terms

8. eProcurement: The Umbrella Term to
Cover Complete eTendering Process.
1. Used mostly by Govt./Public sector organizations
2. Used for contracts to achieve benefits such as
increased efficiency and cost savings (faster and
cheaper) in government procurement and
improved transparency (to reduce corruption)
3. E-procurement in the public sector has seen
rapid growth in recent years.
Similar Terms

9. Why eTendering?
1. Reduced tender cycle-time
2. Fast and accurate pre-qualification and evaluation,
3. Faster response
4. Reduction in the labour intensive tasks of receipt, recording
and distribution of tender submissions
5. Reduction of the paper trail on tendering exercises,
6. Improved audit trail increasing integrity and transparency
of the tendering process
7. Improved quality of tender specification and supplier
response
8. Provision of quality management information

10. Basic Types of eTenders
1. Open Tender
2. Limited Tender
3. Restricted Tender

11. Open Tender
A bidding process that is open to all
qualified bidders and where the sealed bids
are opened in public for scrutiny and are chosen
on the basis of price and quality. Also called
competitive tender or public tender.

12. Limited Tender
Limited tender procurement involves an
entity approaching one or more
potential suppliers of its choice, to
make submissions, such as quotes or
tenders, to provide goods or services

13. Restricted Tender
Invitation to bid (ITB) sent only to
selected contractors, sellers, or
vendors who have been pre-qualified
through a screening process. Also called
restricted bidding

14. The eTendering Process

15. The eTendering Process
1. e-Tender Notice Creation( N.I.e-T.)
2. e-Tender Promotion
3. e-Tender Document
4. Pre Bid Meeting
5. Bid Submission
6. e- Tender Storage & Opening
7. e- Tender Evaluation
8. Negotiation
9. Award of contract
10.Post award execution starts

16. Where are the eTenders?
GOI , in November 2011, ordered to set up a C.P.P. Portal ,
issued instructions that e-publishing made mandatory for all
Ministries, Central Govt. Departments in a phased manner
w.e.f. 1st January, 2012.
CPP Portal stands for Central Public Procurement Portal of
Government of India which is basically designed by
NIC(National Informatics Centre) and facilitates all the Central
Government Organizations to publish their Tender Enquiries
,its Corrigendum and Award of contract detail

17. Where are the Govt. eTenders?

18. Where are the IOCL eTenders?

19. Where are the ONGC eTenders?

20. Where are the OIL eTenders?

21. Where are the STATE eTenders?

22. How to eTender?
• Do the Online Enrolment,
• Log-in and Map Your Digital Signature Certificate eToken,
• Upload your general documents to the My Documents
section,
• Download the NIT and the Tender Documents,
• Read the NIT and the Documents thoroughly,
• Understand the Requirements ranging from GST
compliance to Various Registrations,
• Prepare Your Documents (Affidavits, Bank Statement,
Balance Sheet, P&L a/c, ITR etc. as reqd.),

23. How to eTender?
• Fill the BOQ sheet properly,
• Get your EMD & Tender Fees details ready,
• Now go to the Portal and Submit all the Documents,
• After submitting the Documents Freeze the Bid.

24. What Else?
• Code of Integrity (Rule 175 of GFR, MoF, GoI)
• Applicable for both the procuring entity and the bidder.
• Code of Integrity prohibits:
• Making offer, solicitation or acceptance of bribe,
• Any misrepresentation that attempts to mislead,
• Collusion, bid rigging, anti competitive approach,
• Coercion or threat to impair or harm,
• Disclosure of Conflict of Interest
• Disclosure of any previous transgression by the bidder
• Procuring entity may take appropriate measures including
debarment of bidder.

25. What Else?
• Purchase Preference (Rule 153)
• MSME Policy
• 358 reserved items
• 20% procurement through MSE if they quote within L1+15%
and match price of L1
• By providing a notification, Government may
• Make mandatory procurement of any goods or services from
any category of bidders.
• Make preference to bidders for promoting locally
manufactured goods.

26. What Else?
• Bid Security (Rule 170)
• In place Bid Security, procuring entities may require bidders to
sign the Bid Securing Declaration.
• As per the declaration Bidders are suspended from participating
in future bidding processes of procuring entity for the period of
time specified in the request for bid document if:
bidders withdraw or modify their bids,
fail to sign the contract or
fail to submit a performance security.

27. What Else?
• Performance Security (Rule 171)
• 5 to 10 % of contract value
• Unlike contracts of Works and Plants, in case of
contracts for goods, the need for the Performance
Security depends on the market conditions and
commercial practice for the particular kind of
goods.

28. What Else?
• Relaxation for Star-ups (Rule 173)
• The condition of prior turn over and prior experience
may be relaxed for Start-ups, subject to meeting of
quality & technical specifications and making suitable
provisions in the bidding documents.
• Startups as defined as DIPP (Dept. of Industrial Policy & Promotion)
• Not more than 5 years old
• Turnover in any year less than 25 cr
• Certification that working for innovation, intellectual property

29. What Else?
• Evaluation Criteria for Bids (Rule 173 XI)
• Price
• Time
• Cost of operating, maintaining and repairing ( Total
Cost of Lifecycle cost)
• Environmental characteristics

30. What Else?
• Condition of Acceptance of Single Offer (Rule 173 XX)
• Due process was followed
• Qualification criteria not unduly restrictive
• Rates are reasonable
• Will be treated as single tender for
determining competent authority for
acceptance of offer.

31. What Else?
• Be Sure of the Class/Type of the Digital
Signature,
• Prepare the EMD & Tender Fee in Proper
Ways and Amounts,
• Be Careful while Preparing the
Documents,
• Read the Fine Lines while
Submitting/Freezing Your Bid.

32. Motivation
1
10
100
1000
10000
100000
1000000
Fin Yr 13-14 Fin Yr 14-15 Fin Yr 15-16 Fin Yr 16-17 Fin Yr 17-18*
Users 43 1269 5559 4669 2409
Tenders 3 2315 19311 37111 29151
Value in Lakhs 0 105556 812641 931726 546814
eProcurement Status Update

33. Remember...

34. Thank You
NOT SURE
YES
NO
39%
Syed Mohsin Raja
+91-7002206744