An introduction to P3O, an best practice guidance from AXELOS

1. Portfolio Programme and Project Offices (P3O®)
An Introduction
• P3O®, a best practice from AXELOS provides universally applicable
guidance to enable individuals and organizations to successfully
establish, develop and maintain appropriate support structures that
Facilitates:
– Senior management portfolio-level decision-making
– Delivery of programmes and projects
– Identification and realization of outcomes and benefits
Answers the following questions:
– What is a P3O?; Why have a P3O?; How to design a P3O?
– What functions and services can and should be offered?
– How do we implement or re-energize a P3O?
– How do we operate a P3O?
• While it is known that ‘one size doesn’t fit all’, P3O provides
guidance to understand, identify, and tailor a solution that will fit

2. P3O Model Elements
What is P3O? – Portfolio Programme and Project Offices are a decision-enabling
and support business model for all business change. It can exist
in any or all of the below forms within an organization
• Organizational Portfolio Office - A permanent office set up to support the definition
and delivery of the organization’s enterprise-wide change portfolio
• Hub Portfolio/Programme Office - A permanent office set up to support the
definition and delivery of the change portfolio of a particular division, department,
geographical region, or business unit
• Programme Office - A temporary office set up to support the delivery of a specific
change initiative being delivered as a Programme
• Project Office - A temporary office set up to support the delivery of a specific change
initiative being delivered as a Project
• Centre of Excellence (CoE) - Portfolio, Programme, and Project Management standard
unit, that defines standards (processes, templates, and tools), skills and training, manages
knowledge and may provide independent assurance.

3. P3O Functions and Services
P3O can provide Strategic Planning or Portfolio Support to the
Management, Delivery Support to the projects and programmes, and/or
CoE support
Strategic Planning or
Portfolio Support
•Portfolio build and
prioritization, analysis, and
reporting
•Programme and Project
set-up and closure
•Stakeholder engagement
and communication
•Planning & Estimation
•Capacity planning and
resource management
•Benefits management
•Performance monitoring
Programme and
Project Delivery
Support
•Monitor and review
•Reporting
•Risk & Issue management
•Change control
•Finance
•Commercial
•Quality Assurance
• Information management
•Transition management
•Secretarial / other
CoE
•Standards and methods
• Internal consultancy
•Organisational learning
and knowledge
management
•People and skills

4. Why have a P3O?
Remember! Creating a P3O is not just about implementing one,
but about delivering Business Value.
Think! What is that we are trying to solve and why?
P3O Services P3O Skills
Business
Value
P3O Costs P3O Sizing

5. Traits of a mature P3O
A mature P3O model provides:
– Governance: supporting governance (including structures and
accountabilities) through scrutiny and challenge, ensuring return on
investment through effective management of delivery and risk
– Transparency: relevant, accurate and timely information (single
source) to support decision making
– Delivery Support: ensuring Programme, Project Managers and
operational business managers do things right (competency and skill) and do
them well (assurance), reducing bureaucracy and encouraging consistency
– Reusability: embedding industry and sector best practices and sharing
lessons learnt
– Traceability: history and documentations

6. Training | Consulting | Implementation
Website: http://bizqsolutions.com/
PORTFOLIO PROGRAMME AND PROJECT OFFICES (P3O®)
An Introduction
Based on the P3O best practice guidance 2013 Edition from AXELOS Limited