Reportwriting

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Material for PGPSE participants of AFTERSCHOOOL CENTRE FOR SOCIAL ENTREPRENEURSHIP. PGPSE is an entrepreneurship oriented programme, open for all, free for all.

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Reportwriting

  1. 1. Report Writing AFTERSCHOOOL centre for social entrepreneurship www.afterschoool.tk PGPSE – Online Post Graduate Programme in Social Entrepreneurship
  2. 2. Report Components <ul><li>Title Page </li></ul><ul><ul><li>Name of report (all caps) </li></ul></ul><ul><ul><li>Name, title, organization of receiver </li></ul></ul><ul><ul><li>Author’s name, title, organization </li></ul></ul><ul><ul><li>Date submitted </li></ul></ul>
  3. 3. Report Components <ul><li>Table of Contents </li></ul><ul><ul><li>Show beginning page number where each report heading appears </li></ul></ul><ul><ul><li>Connect page numbers with leaders (spaced dots) </li></ul></ul>
  4. 4. Report Components <ul><li>Executive Summary </li></ul><ul><ul><li>One of most important parts of report </li></ul></ul><ul><ul><li>Synopsis (overview) of report </li></ul></ul><ul><ul><li>Concentrate on what management needs to know </li></ul></ul><ul><ul><li>Summarizes </li></ul></ul><ul><ul><ul><li>Purpose </li></ul></ul></ul><ul><ul><ul><li>Scope </li></ul></ul></ul><ul><ul><ul><li>Methodology </li></ul></ul></ul><ul><ul><ul><li>Findings </li></ul></ul></ul><ul><ul><ul><li>Conclusions </li></ul></ul></ul><ul><ul><ul><li>Recommendations </li></ul></ul></ul>
  5. 5. Report Components <ul><li>Executive Summary </li></ul><ul><ul><li>Organized same as report </li></ul></ul><ul><ul><li>Style and tone same as report </li></ul></ul><ul><ul><li>Avoid unexplained jargon/abbreviations </li></ul></ul><ul><ul><li>Do not refer to figures/tables presented later </li></ul></ul><ul><ul><li>Should not contain exhibits or footnotes </li></ul></ul><ul><ul><li>Include headings/make skimmable </li></ul></ul><ul><ul><li>Length should be generally 1/10 of whole report </li></ul></ul>
  6. 6. Executive summaries should be the last pieces of reports to be written since they are the most important sections of the reports!
  7. 7. Report Components <ul><li>Introduction </li></ul><ul><ul><li>Explain problem motivating report </li></ul></ul><ul><ul><li>Describe its background and significance </li></ul></ul><ul><ul><li>Clarify scope and limitations of report </li></ul></ul><ul><ul><li>Describe data sources, methods, key terms </li></ul></ul><ul><ul><li>Close by previewing report’s organization </li></ul></ul>
  8. 8. Report Components <ul><li>Body </li></ul><ul><ul><li>Discuss, analyze, interpret research findings </li></ul></ul><ul><ul><li>Arrange findings in logical segments following outline </li></ul></ul><ul><ul><li>Use clear, descriptive headings/skimmable </li></ul></ul>
  9. 9. Report Components <ul><li>Conclusions </li></ul><ul><ul><li>Explain findings in relation to original problem </li></ul></ul>
  10. 10. Report Components <ul><li>Recommendations </li></ul><ul><ul><li>Make recommendations on suggested action to be taken </li></ul></ul>
  11. 11. Report Components <ul><li>Appendix </li></ul><ul><ul><li>All items must be referred to in the text and listed on the table of contents </li></ul></ul><ul><ul><li>Items of interest to some, but not all, readers </li></ul></ul><ul><ul><ul><li>For example, data questionnaires or computer printouts </li></ul></ul></ul>
  12. 12. Report Components <ul><li>References </li></ul><ul><ul><li>List all references in section called “Works Cited” or “References” </li></ul></ul><ul><ul><li>Include all text, online, and live sources </li></ul></ul><ul><ul><li>Follow style manual for citing sources </li></ul></ul>
  13. 13. Other Specifics on Report Writing <ul><li>Single- or double-spaced </li></ul><ul><li>About 2500 words (not counting appendix) </li></ul><ul><li>Tables of Contents will help you organize and write report—write early! </li></ul><ul><li>Headings of same level must be consistent </li></ul><ul><ul><li>First, second, third levels </li></ul></ul>
  14. 14. Headings <ul><li>Same-level headings must be written consistently! </li></ul><ul><li>(For example) </li></ul><ul><li>Level 1: CENTERED UPPER-CASE </li></ul><ul><li>Level 2: Centered Upper-case and Lower-case </li></ul><ul><li>Level 3: Centered, Underlined, Upper-case and Lower-case </li></ul><ul><li>Level 4: Flush left, Underlined, Upper-case </li></ul><ul><li>and Lower-case </li></ul><ul><li>Level 5: Indented, underlined, lower-case paragraph heading ending with a period. </li></ul>
  15. 15. Visual Aids <ul><li>Introduce </li></ul><ul><li>Label/Number/Informative Title </li></ul><ul><li>Discuss </li></ul>

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