Using Dropbox in everyday management at your facility

1. Arena Food Service, Inc.
Dropbox for Arena’s Business
Managers’ Seminar
Friday, January 11, 2018
Sysco-Central Illinois, Lincoln, Illinois

3. Dropbox is a folder on your computer that synchronizes
your files online and across computers.
• Any files you place within it will be available on other
computers with shared permissions.
• All files are available from any computer that has an
internet connection.
• If you make any updates to the files within your
Dropbox, they’ll update across all computers.
• There are two parts to Dropbox: the Dropbox
application and the Dropbox web interface.

4. Step 1: Signing up for Dropbox on Windows
1) Go to www.dropbox.com
2) Enter your first name (ex: Jenna) on the right side of the webpage.
3) Enter your last name (ex: Kozub)
4): Enter your email (ex:Jennakozub@gmail.com)
5)Create and enter a password.
6)Check box that says “I agree to Dropbox Terms”.
7)Click “Sign up.”

5. Step 2: Downloading and Installing Dropbox
1)Click “Download Dropbox” on the left side of the webpage.
2)Click “Run” on the pop-up on the bottom of your screen.
3)A new window may appear asking if you want to allow changes to this computer. Click “
Yes ”.
4)This allows your computer to accept Dropbox and download the installer.

6. Step 3: Downloading and Installing Dropbox (cont.)
1. Click “ Install ” on the next window.
2. Your computer will now begin the installation process.
3. On the next screen that appears, click the option that says, “I already have a Dropbox
account” .You will use the account information you created in Step 1

7. Step 4: Downloading and Installing Dropbox (cont.)
1. Select the option “2GB” on the next window that emerges.
1. The next screen will ask you to “Choose setup type” . As the installer
recommends, choose "Typical"

8. Step 5: Downloading and Installing Dropbox (cont.)
1. The following window helps you connect your account with your smartphone. You can
either set that up on this screen now or some other time.
2. When you are done, click on the option " Next" in the bottom right area of the window.

9. Step 6: How to Use Dropbox on the Windows Desktop
1. First, locate the Dropbox icon within the bottom right section of your taskbar.
2. Right click the Dropbox icon.
3. Click on the option “Open Dropbox Folder".

10. Step 7: How to Use Dropbox on the Windows
Desktop (cont.)
See the new window that appears. This is your Dropbox folder. Dropbox
automatically provides one or more default folders for you (the image above
may not resemble your default folder exactly). But move on to the next
section to learn how to create and manage your own folders.

11. Step 8: How to Create a Folder in Dropbox on Windows
1)Right-click within your Dropbox folder and select the option "New".
2)Then select “Folder” . An untitled folder will appear.
3)Rename the untitled folder that appears if you desire.

12. Step 9: How to Delete a folder within your Dropbox Folder
1. Right click the folder you wish to delete.
2. Select the option “delete”.
Warning: Deleting a folder inside your Dropbox folder will remove the folder and
all of its contents from your online Dropbox account! You will be unable to access it
from any computer or device afterwards. However, so long as you have not
permanently deleted the folder from your trash bin, you can return it to your
.

13. Step 10: How to Confirm that Dropbox Has Saved Your
Uploaded Files to the Cloud
1)To confirm that Dropbox is in the process of saving your uploaded file to the cloud,
check to see if the Dropbox icon on the taskbar animates with a swirl right after you
2)drag a file into your Dropbox folder (see the second image that displays the blue
Dropbox icon to see this swirl animation) .
3)To confirm that all files in your Dropbox folder have finished uploading to the cloud, click
on the Dropbox icon and check to see that it says, “All files up to date”.

14. Icons on top of all the files and folders within your
Dropbox.
your file is sync’d with Dropbox
your file is currently being transferred to Dropbox
your file couldn’t be transferred.
The same applies to the Dropbox tray/menu bar icon.

15. Shared folders
Shared folders allow a group of people to
collaborate on the same set of files.
• additions, changes or deletions made will be seen
by all members of a shared folder.
• Shared folder members only have access to the
folder you share with them.
• All team members will always have the latest
version of the files.

16. Practical use of Dropbox
• Shared invoice logs
• Shared inventory
• Shared operational files that may be pertinent
• Every manager will have a Dropbox account
with shared folders with Corporate Office.