We manage for 42 number of volunteers in openSUSE Asia Summit 2016, and this slide reflects how we manage the volunteers.

1. How to Manage
Volunteers
In Successful event of openSUSE Asia Summit
2016
Sendy Aditya Suryana
sendy.a.suryana@gmail.com

2. 2
Hello...

3. Who Am I?

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Sendy Aditya Suryana - Sendy
– Software Engineer at prismapp.io
– Student of State Universitas Sunan Kalijaga
– Member of openSUSE Indonesia Community
– Member of GNOME Indonesia Community
– Endless OS Indonesian Ambassador
– Volunteer Coordinator of openSUSE Asia Summit 2016
– Former Coordinator of Linux User Club of UIN Sunan
Kalijaga
Social Media?
– Twitter & Telegram - @sendyyyeah
– Facebook https://www.facebook.com/petasitus
– Other nickname in internet: sendy, sendz, sendzation

5. Why We Need Volunteers?

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We only have 4 local committee. Handling this huge event
without the help of volunteers are impossible, because
– We expected 500 participants.
– 1:10 volunteer ratio.
– We have a lot of tasks to be done for the event.
– We are not Fantastic Four, Avengers, Power Rangers,
Superman has nothing on us.
– To attract more people to join Community.
– Start their contribution on FOSS.

7. What is Volunteer? And Who
Are They?

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“Volunteer is participant who are
willing to help the event become
an awesome and successful
event, ever!”

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– Student.
– FOSS Early Adopter.
– FOSS Community.
– Teacher.
– Professional.
Volunteer Demography

10. What is The Difference with
The Participants?

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Participants
– Pay the conference
ticket for 50.000 IDR
(500 JPY) - 100.000 IDR
(1000 JPY)
– Got merchandise and
certificate
– Less chance of getting
in touch with speakers
Volunteers
– All other participant’s
benefits
– Got reimbursement for
ticket that their paid
– Special merchandise
and certificate for
“Volunteer” which is also
special
– Dinner with speakers,
assist them during
conference, expand
networking

12. How do We Manage Them?

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They came from various place
around Indonesia.
– West Java
– Central Java
– Yogyakarta
– South Sulawesi

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“Technology Makes a Better
World”

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Since we can not arrange a
meeting before the event,
Telegram app is the best place
for meeting.

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We Agreed a Basic Rules

17. Rules of Volunteer

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They are all participants
Back to RULE NUMBER ONE

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(yes, the one I mentioned before)
They are freely to choose which
session they want to attend.
RULE NUMBER ONE

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Timetable Assignment

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Help each other.
RULE NUMBER TWO

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They FREE to have
conversations with anyone.
Even selfie / wefie.
RULE NUMBER THREE

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They love rewards.
We do with all effort to
appreciate their contribution.
RULE NUMBER FOUR

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They love rewards.
We give one of the best
volunteers a prize.
RULE NUMBER FOUR

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For all of his efforts,
contributions, energy and keep
smiling and stay happy.

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His name is
Muhammad Haedar Zhafran
Hidayatullah

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Keep in touch as happy family.
LAST RULE

37. What is The Best Thing when
Manage The Volunteers?

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They love to meet new people,
they love to share the culture,

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and ... we realize they also love
anything about Japan

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41. 41

42. Questions?

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– List of openSUSE Asia Summit 2016
Volunteer name
http://s.id/summit16volunteers
– Photos taken from openSUSE Asia
Summit 2016 Flickr Pool
http://s.id/summit16photos
IMPORTANT INFORMATION

44. Thank you!

45. General Disclaimer
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