1. How to Manage
Volunteers
In Successful event of openSUSE Asia Summit
2016
Sendy Aditya Suryana
sendy.a.suryana@gmail.com

2. 2
Hello...

3. Who Am I?

4. 4
Sendy Aditya Suryana - Sendy
– Software Engineer at prismapp.io
– Student of State Universitas Sunan Kalijaga
– Member of openSUSE Indonesia Community
– Member of GNOME Indonesia Community
– Endless OS Indonesian Ambassador
– Volunteer Coordinator of openSUSE Asia Summit 2016
– Former Coordinator of Linux User Club of UIN Sunan
Kalijaga
Social Media?
– Twitter & Telegram - @sendyyyeah
– Facebook https://www.facebook.com/petasitus
– Other nickname in internet: sendy, sendz, sendzation

5. Why We Need Volunteers?

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We only have 4 local committee. Handling this huge event
without the help of volunteers are impossible, because
– We expected 500 participants.
– 1:10 volunteer ratio.
– We have a lot of tasks to be done for the event.
– We are not Fantastic Four, Avengers, Power Rangers,
Superman has nothing on us.
– To attract more people to join Community.
– Start their contribution on FOSS.

7. What is Volunteer? And Who
Are They?

8. 8
“Volunteer is participant who are
willing to help the event become
an awesome and successful
event, ever!”

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– Student.
– FOSS Early Adopter.
– FOSS Community.
– Teacher.
– Professional.
Volunteer Demography

10. What is The Difference with
The Participants?

11. 11
Participants
– Pay the conference
ticket for 50.000 IDR
(500 JPY) - 100.000 IDR
(1000 JPY)
– Got merchandise and
certificate
– Less chance of getting
in touch with speakers
Volunteers
– All other participant’s
benefits
– Got reimbursement for
ticket that their paid
– Special merchandise
and certificate for
“Volunteer” which is also
special
– Dinner with speakers,
assist them during
conference, expand
networking

12. How do We Manage Them?

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They came from various place
around Indonesia.
– West Java
– Central Java
– Yogyakarta
– South Sulawesi

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“Technology Makes a Better
World”

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Since we can not arrange a
meeting before the event,
Telegram app is the best place
for meeting.

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We Agreed a Basic Rules

17. Rules of Volunteer

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They are all participants
Back to RULE NUMBER ONE

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(yes, the one I mentioned before)
They are freely to choose which
session they want to attend.
RULE NUMBER ONE

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Timetable Assignment

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Help each other.
RULE NUMBER TWO

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They FREE to have
conversations with anyone.
Even selfie / wefie.
RULE NUMBER THREE

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They love rewards.
We do with all effort to
appreciate their contribution.
RULE NUMBER FOUR

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They love rewards.
We give one of the best
volunteers a prize.
RULE NUMBER FOUR

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For all of his efforts,
contributions, energy and keep
smiling and stay happy.

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His name is
Muhammad Haedar Zhafran
Hidayatullah

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Keep in touch as happy family.
LAST RULE

37. What is The Best Thing when
Manage The Volunteers?

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They love to meet new people,
they love to share the culture,

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and ... we realize they also love
anything about Japan

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41. 41

42. Questions?

43. 43
– List of openSUSE Asia Summit 2016
Volunteer name
http://s.id/summit16volunteers
– Photos taken from openSUSE Asia
Summit 2016 Flickr Pool
http://s.id/summit16photos
IMPORTANT INFORMATION

44. Thank you!

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