Standard Purchase Process Flow

1. Standard Purchase Process Flow with Accounting – SAP Business one
Created by: Sandeep Rathod
Example: We are purchasing 10 Quantities of Item A with unit price of 100. Item A is Excisable
(BED@12+ECess@0+HSCess@0+VAT@5%)
Stock Formula in SAP:
Available = Instock – Committed + Ordered
• No Accounting Impacts
• Impact on Stock Status on the particular warehouse
Available Instock Committed Ordered
10 10
• Accounting Impact occurs when GRPO is added in system
• Purchase Order is closed once all Quantities are converted to GRPO
Account Name Account
Drawer
Debit Credit
Inventory Account Asset 1000
Goods Received
Not Invoiced
Liability 1000
Purchase Order
GRPO

2. Standard Purchase Process Flow with Accounting – SAP Business one
Created by: Sandeep Rathod
• Impact on Stock Status on the particular warehouse
Available Instock Committed Ordered
10 10
• Accounting impacts when GRPO is converted to Incoming Excise
Invoice
Account Name Account
Drawer
Debit Credit
Input Credit on
Excise duty
Asset 120
Incoming CENVAT
Clearing Account
Asset 120
Incoming Excise Invoice

3. Standard Purchase Process Flow with Accounting – SAP Business one
Created by: Sandeep Rathod
• Accounting Impacts when GRPO is converted to A/P Invoice
• GRPO is closed once it is converted to A/P
Account Name Account
Drawer
Debit Credit
Creditors
(Control Account)
Liability 1176
Input Credit on VAT
Goods Received
Not Invoiced
Incoming CENVAT
Clearing Account
Asset
Liability
Asset
56
1000
120
• A/P Invoice is closed once converted to Outgoing payment
• Reconciliation is done automatically since payment is made against
invoice
• Accounting impact by Outgoing payment
Account Name Account
Drawer
Debit Credit
Bank Account Asset 1176
Creditors Account Liability 1176
A/P Invoice
Outgoing Payment

4. Standard Purchase Process Flow with Accounting – SAP Business one
Created by: Sandeep Rathod