4. Background of the Study
4
Academic institutions like Mary the
Queen College (Pampanga) Inc. (MQCPI) is
one of the many companies that
experiences duplication of data and that
need of data sharing from one office to
another especially in the admission,
registrar and finance office.
5. Background of the Study
5
Certain inconveniences are being
experience in the admission office during
enrollment period such as unorganized filing
of applicant records, difficulties in monitoring
student requirements, inaccurate
computation of student’s examination results
and reports generated are unreliable due to
inaccurate results.
6. Background of the Study
6
In lieu, the researcher developed a
Centralized Information Systems for Mary
the Queen College (Pampanga) Inc. (CIS-
MQCPI). The centralized data processing
will bring efficiency in the enrollment
process of the Admission, Registrar and
Finance Office of MQCPI.
7. Objective of the Study
7
The general objective of the
study was to develop Centralized
Information System for Mary the
Queen College (Pampanga) Inc.
8. Objective of the Study
8
The following are the specific objectives and modules of the CIS-
MQCPI:
1. Developed an admission module that will:
a. Manage and monitor applicant’s records (Personal
information and academic requirements).
b. Manage student’s scholarship applications.
c. Generate inventory reports such as:
i. Total number of applicants.
ii. Total number of applicants per programs.
9. Objective of the Study
9
The following are the specific objectives and modules of the CIS-
MQCPI:
2. Designed a registration module that will:
a. Manage subjects and curriculums.
b. Manage schedules and faculty subject loading.
c. Enlist and enroll students.
d. Manage student’s academic records.
e. Generate reports such as:
i. Subject Schedules
ii. Class List
10. Objective of the Study
10
The following are the specific objectives and modules of the CIS-
MQCPI:
3. Developed a billing module that will:
a. Assess student’s tuition fees.
b. Manage and monitor student’s financial records and
obligations.
c. Manage student’s promissory note application.
d. Process student payments such as:
i. Tuition Fee
ii. Promissory Note
11. Objective of the Study
11
The following are the specific objectives and modules of the CIS-
MQCPI:
4. Developed a grading module for the faculty to records
student’s grades
5. To provide a human resource module that will manage
employee’s personal profile.
6. Designed an administrator module that will manage
user accounts, user restrictions and database back-ups.
7. The system was evaluated using FURPS.
12. Significance of the Study
12
Locale. The proposed study aimed to help MQCPI to
maximize its resources and provide a cost-effective
centralized information system that will speed up the
process of enrollment system of the school.
Admission Office. The study was developed to aid
the admission office in handling applicant’s
information efficiently during enrollment period.
13. Significance of the Study
13
Registrar Office. The study assisted the registrar’s
office by providing organize records and
conveniently process student credentials.
Finance Office. The proposed was designed to help
the finance office by providing an error-free
assessment of student’s tuition fees and school
related payments. Student’s financial obligations
such as unpaid tuition fees and promissory notes
will be monitored efficiently.
14. Significance of the Study
14
Students. The proposed study will minimize the
inconveniences being encountered by the students
during enrollment period.
Future Researchers. The proposed study served the
future researchers as a reference in conducting
related study.
15. Scope and Delimitation of the Study
15
▰ The study focused on bringing together the different
offices of MQCPI that are affected during enrollment
process into a single system to ensure that the offices
will function as one to provide quality enrollment
procedures.
▰ The centralized information system focused and
integrated information systems for the Admission,
Registrar and Finance Office of MQCPI; the study also
focused on the activities and tasks of the
aforementioned offices during enrollment period.
16. Scope and Delimitation of the Study
16
▰ The proposed study will not cover the Income
Statement, Statement of Retained Earnings, Balance
Sheet, Trial Balance, Statement of Owners Equity,
Statement of Cash Flows, and Bank Reconciliation
Statement of the accounting office.
▰ The network layout and configuration of the system
integrations was not included in the study.
17. Scope and Delimitation of the Study
17
▰ The proposed grading module did not cover the
grading system of the school.
▰ The proposed human resource module did not cover
the attendance monitoring and payroll process of the
institution.
▰ The study is also limited to desktop application and did
not include web application modules and
functionalities.
19. “The review of related studies familiarizes the readers
with the points of agreement and disagreement among
the previous studies, as well as with the relevance of
each to the present study. It served as a guide to the
researcher in the formulation of the topic and suggests
strategies for making operational the independent
and dependent variables considered in the study.
19
19
-The Researcher
20. Related Literatures
20
H. L. Capron and D. Perron 2003) : Client-Server
Britannica Website: Information system
Ralph M. Stair and George W. Reynolds (2006): Computer Systems
Peter Rob and Carlos Coronel (2005): Data management
Philip J. Pratt and Joseph J. Adamski (2010) : Various Users
Synthesis
The researcher selected the statement of Ralph M. Stair and George W.
Reynolds to be the most related among the related literatures stated.
21. Related Studies
21
A conference about in systems integration in 2010 by D. R. Khun
2009 study by Zaitun Abu Bakar: Complex and integrated systems
Kirova, D. Vasilka (2005): Software processing capabilities
Richard Heeks (2008): Centralized Approach
http://www.atp.nist.gov/eao/sp950-3/accenture.pdf: Universal
Healthcare System
22. Related Studies
22
Center for Technology in Government (2011), Government Programs
A study by Yang, Tung-Mou: Information sharing and integration
A study by Yares, Ali Chava Kaufman: Student Information System
Synthesis
The researcher selected the statement of Yares, Ali Chava Kaufman to be
the most related among the eight related studies stated.
25. “This chapter deals with the methods of research to be
used, the population, sample size and sampling
technique. The descriptions of the respondents and the
instruments needed to gather data and statistical
treatment of data is also covered in this chapter.
25
25
-The Researcher
27. Project Development
▰ The researcher designed and
developed the proposed system
using Visual Basic, MySQL and
other useful software needed in the
development
▰ The System Development Life Cycle
(SDLC) serves as a foundation and
structure in developing the
proposed system.
27
28. Methodology
▰ Evaluation Procedure
▻ Stratification is the process of dividing members of the population
into homogeneous subgroups before sampling
28
29. Methodology
▰ Evaluation Criteria
▻ The researcher used the FURPS+ Model. The FURPS model is used
to identify most important attributes of a product and define them
in measurable terms.
▻ IT can help developers establish their priorities to achieve better
customer satisfaction. The FURPS+ stands for functionality,
usability, reliability, performance, and supportability.
29
30. Methodology
▰ The researcher used the
Likert scale to address the
measurement of the
perception of the
respondents about a
computer based care
management system.
30
31. Instrument and Technique Used
Questionnaires
Interview
Observation
Evaluation Form
Statistical Treatment of Data
- Weighted Mean
31
