Technology and Innovation Acceleration Program

1. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
Page 1
Blue Green Modernization Project
MIT Capstone Project
Class of 2023
Rob Eby
Chief Enterprise Architect
Architecture & Strategy Program Manager
Information Services Division
February 24, 2023

2. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Implementation Strategy
Blue Green Modernization Project
Capstone Assignment:
Pillar IV: Radical innovation
and applying this idea to:
Pillar V: Organizational strategy

3. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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AOC Project Background
• New “Going Green” initiative sponsored and approved
from the Supreme Court and the Executive Management
Leadership team
• Politicians and Legislators are on board with the Green
Initiative
• Judicial branch is following the Executive branch’s lead
in migration from on premise data centers to managed
subscriptions of Software as a Service (SaaS) cloud
based services
• AOC to become an Managed Service Provider for the
Judicial Information System (JIS) by providing cloud
based solutions to all court systems

4. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Why This Direction?
• Vendors are moving away from on premise solutions
and going to cloud based SaaS subscription based
services. “Judicial Branch Going Green” motto
• On premise solutions are being retired by vendors
Support and staff costs are increasing
• Flexible, scalable, and will allow AOC to utilize new
features and other cloud-based services as they
become available to fulfill the needs of new business
requirements
• Staff recruitment and retention is a growing problem.
Younger staff want to work in modern IT systems such
as SaaS advanced cloud services

5. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Assignment: Describe a specific team of
colleagues who will successfully develop and
implement your idea
• Executive Management will be the project sponsors
• Project Manager and Business representatives
• Architecture and Strategy will provide Vision and Scope
along with the Strategic Plan
• Blue Team is for maintaining current on premise data
center operations
• Green Team is for planning and implementing the new
cloud based technologies
• Support staff will maintain the new solution

6. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Executive Sponsorship
Full and total Executive Management Sponsorship:
• Executive Management (Project Sponsorship)
- AOC CIO, DCIO, all ISD management
- Business C Level management
• Green Initiative
- Develop plans and implement new cloud
technology solutions for the Judicial Information
System
- This will be a disruptive but fundamental change
that is required based on many factors including
Risk Management and Enterprise Modernization

7. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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AOC Blue Green Strategy
Two Information Technology Teams:
• Blue Team:
- This team continues to support legacy applications
and systems
- Containment of existing systems leading to
retirement
• Green Team:
- This team will develop plans and implement new
cloud technology solutions
- Enhanced advanced cloud features will be brought
online as business requirements change

8. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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AOC Blue Team
• Existing AOC legacy systems and processes, need to be
retired
• Legacy staff that support existing systems and ensure
system application availability
• Legacy staff that don’t possibly want to fully embrace
new direction or obtain new training

9. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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AOC Green Team
• New AOC cloud systems and processes
• New hired staff willing to fully embrace new cloud services
technology direction
• Legacy staff that want to retrain and blend into the new
Green Team and stay with the AOC agency

10. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Assignment: Explain how your idea aligns
with your organization's broader strategy
• Aligns with the AOC Green Initiative to ‘go green’
• Following the approved Enterprise Architecture Strategic
Roadmap, retire aging computing platforms, migrate and
implement a modern computing platform using cloud
services
• Increase business value and meeting business
requirements
• Shift from conventional processes and automate these
processes to increase performance

11. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Project Architecture
and
Timeline

12. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Technical Details
• The Microsoft Azure Platform along with other cloud
services will form the basis for the technical solutions
needed to meet the business requirements. The
shrinking of the technology sprawl to contain costs, risks
and support will be the Number 1 priority
• Microsoft 365 is a complete computing ‘ecosystem’ that
is a Software as a Service (SaaS) cloud solution
• Moving Tyler Technologies from on-premise data center
to a cloud based solution
• These cloud services will provide the computing platform
to move the agency into the future

13. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Future Architecture
AOC Microsoft Tenant
MS Azure Integration bus services
EDS administered subscription
EDS Subscription Azure portal
Tyler Technologies (future)
Future
CMS
(AOC
future
tenant)
EDS
(Future)
AOC Data Center
Migration (future)
Logic apps, Event Grid services, etc.

14. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Implementation Strategy Model
Green
Blue
Servers
Mainframe Services
Tyler
Migration

15. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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15
Today
2020 2021 2022 2023 2024 2025 2026
Legislation
Session
Acquisition
Setup
Production
AOC A&S
Team
PreWork
Budget
Concept
Paper- DP
Tyler Technologies ES (Odyssey)
Standards and Policies
Reference Architecture Documents
Phase A
Legacy Migration
Phase B
Phase C
Prework
Legislation
Session
Architecture and Business Strategy
OCourts
Pilot
Timeline

16. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Assignment: Describe how you would define
effectiveness for this team and how you will harvest
lessons learned
• Hire a full time Project Manager to oversee the
implementation (using all Project Management tools)
• Collect business requirements
• Architecture and Strategy to design Strategic
Roadmap and Project Timeline
• Conduct customer surveys during, middle and end of
implementation project
• Conduct Project Post Mortems

17. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Assignment: Describe how you would lead the
formation of network ties and cultural practices to
reinforce the long-term continuity of your innovation
• Have a clear Mission, Vision, Goals Statement
• Have a strong communication process including “All
staff” meetings to keep everyone informed on the
implementation project
• Promote cross training from the Blue Team into the
Green Team
• Establish a training and transition plan from the legacy
computing environment to the new cloud based services
to establish new cultural practices for the agency

18. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Current Activities
• Project architecture direction was approved by
Executive Management and is on the Priority List
• Decision Package for the project was approved by the
Executive Management Team and is to be presented to
the Legislation Branch January 2023 for the 2023-2025
funding cycle
• Strategic Architecture planning continues across the
agency
• Effort sets the tone for all future cloud based services

19. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Next Steps
• Pre-project planning activities
• Begin development of a Request For Proposal
(RFP)
• Conduct staff training, management shifting the
narrative from ‘Servers’ to ‘Services’
• Once funding is approved by the Legislature, first
Phase project execution would begin July 1st, 2023
• Continue to expand message, gain executive
sponsorship with stakeholders to ‘tilt AOC on it’s
axis’. Migrate entire data center to cloud over a
period of time. Model Executive branch migration to
the cloud as the example case study

20. ADMINISTRATIVE OFFICE OF THE COURTS
Information Services Division
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Additional Information
Reference Materials
• Microsoft Azure
https://azure.microsoft.com/en-us/
• Microsoft 365
https://www.microsoft365.com/
• Tyler Technologies
https://www.tylertech.com/
• Migrating from Data Center to Cloud based
services
https://newrelic.com/blog/best-practices/cloud-
migration-checklist