Formal letters


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Formal letters

  1. 1. FORMAL LETTERS Ricardo Forner 2010
  2. 2. When do we write formal letters? To make a complaint. To apply for a job. To request information. To enclose our CV. In business letters… Ricardo Forner 2010
  3. 3. There are some conventions we must respect when writing formal letters. We have to keep its structure in mind and do not indent paragraphs. We must use formal language. It is not an informal letter or an e-mail we are writing to a friend. Therefore we will not use: – Abbreviations – Colloquial or familiar expressions – Contractions… Ricardo Forner 2010
  4. 4. Any formal letter has got these parts: 1). The sender’s address 2)- The date 3)- The name and address of the person being written to 4)- A formal greeting 5)- The text which usually contains: - an opening: you state the reason for writing - the body: you explain yourself or ask for information. - the conclusion: you request a response. 6)- A closing or formal ending 7)- Signature with full name written underneath. Ricardo Forner 2010
  5. 5. 1). WRITER’S ADDRESS 2). DATE 3). NAME and ADDRESS of the person or business being written to. 4). FORMAL GREETING 5). TEXT: - Opening - Body - Conclusion 6). CLOSING or formal ending. 7). SIGNATURE with full name written underneath. Ricardo Forner 2010
  6. 6. Now, let’s have some models. First we have a formal letter requesting information. Ricardo Forner 2010
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  8. 8. And the next example is a letter of application. Ricardo Forner 2010
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  10. 10. As a greeting we can use: - Dear Sir / Madam - Dear Mr / Mrs / Ms… Ricardo Forner 2010
  11. 11. To introduce the opening paragraph (the purpose of writing) you can say: - I am writing in reply to your advertisement in… - I am writing in order to apply for the position of… - I would like to apply for the position of … Ricardo Forner 2010
  12. 12. As a way of conclusion: - I hope you will consider my application favourably. - Enclosed please find a photograph of myself. - Please contact me if you require any further information. - I look forward to hearing from you in the near future (or as soon as possible) Ricardo Forner 2010
  13. 13. Finally, as a formal ending we may use: - Yours faithfully - Yours sincerely Using one expression or the other depends on the greeting we have previously used: - We will use Yours faithfully with “Dear Sir / Madam” - We will use Yours sincerely with “Dear Mr. / Mrs. “ Ricardo Forner 2010