Unit 3 Emotional Intelligence and Spiritual Intelligence.pdf
CHECKLIST LIQUIDATION.pdf
1. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
CHECKLIST OF REQUIREMENTS
CASH ADVANCE – SCHOOL MOOE
Documents: No. of Copies
Obligation Request and Status (ORS) 2
Disbursement Voucher (DV) 5
Approved Annual Procurement Plan (APP) 3
Approved Supplemental Annual Procurement Plan 3
Photocopy of Bond Confirmation from Bureau of the
Treasury (when available)
2
When Bond Confirmation from Bureau of the Treasury
is not available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of initial deposit slip in the checking
account (for non-implementing unit)
2
Photocopy of ATM card (front only) of Accountable
Officer (for implementing unit)
2
Additional Requirements for Newly Transferred School
Head and Newly Appointed Designated Special
Disbursing Officer of non-implementing unit school
(First cash advance in the new school assignment):
Approved Authority To Transfer Accountability For
School Funds (Annex C)
2
Indorsement Letter For The Incoming School Head
(Annex I) acknowledged by the concerned Official of
Landbank of the Philippines (LBP) branch where the
school’s bank account is maintained
2
Additional Requirement for Newly
Appointed/Designated Special Disbursing Officer (First
cash advance):
Photocopy of Designation Order issued by the Head of
Office
2
** Submitted requirements will be returned if found incomplete
** At least 75% of previous cash advance must be liquidated and
accounted for
CASH ADVANCE – DISTRICT OFFICE MOOE
Documents: No. of Copies
Obligation Request and Status (ORS) 2
2. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Disbursement Voucher (DV) 5
Approved Annual Procurement Plan (APP) 3
Approved Supplemental Annual Procurement Plan 3
Photocopy of Bond Confirmation from Bureau of the
Treasury (when available)
2
When Bond Confirmation from Bureau of the Treasury
is not available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of ATM card (front only) of Accountable
Officer
2
Additional Requirement for Newly Appointed Public
Schools District Supervisor/Designated Special
Disbursing Officer (First cash advance):
Photocopy of Designation Order issued by the Head of
Office
2
** Submitted requirements will be returned if found incomplete
** Previous cash advance must be liquidated and accounted for
CASH ADVANCE – SCHOOL BASED FEEDING PROGRAM
Documents:
No. of
Copies
Obligation Request and Status (ORS) 2
Disbursement Voucher (DV) 5
Approved Work and Financial Plan (WFP) 3
Approved Annual Procurement Plan (APP) 3
Photocopy of Bond Confirmation from Bureau of the
Treasury (when available)
2
When Bond Confirmation from Bureau of the
Treasury is not available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of initial deposit slip in the checking
account
2
Additional Requirements for Newly Transferred School
Head and Newly Appointed Designated Special
Disbursing Officer (First cash advance in the new
school assignment):
3. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Approved Authority To Transfer Accountability For
School Funds (Annex C)
2
Indorsement Letter For The Incoming School Head
(Annex I) acknowledged by the concerned Official of
Landbank of the Philippines (LBP) branch where the
school’s bank account is maintained
2
Additional Requirement for Newly
Appointed/Designated Special Disbursing Officer (First
cash advance):
Photocopy of Designation Order issued by the Head of
Office
2
** Submitted requirements will be returned if found incomplete
**Previous cash advance must be liquidated and accounted for
CASH ADVANCE – GULAYAN SA PAARALAN (GPP); CLEAN-UP; INTEGRATED
SCHOOL NUTRITION MODEL (ISNM); SPECIAL EDUCATION FUND (SPED)
Documents: No. of Copies
Obligation Request and Status (ORS) 2
Disbursement Voucher (DV) 5
Approved Action Plan 3
Approved Annual Procurement Plan (APP) 3
Photocopy of Bond Confirmation from Bureau of the
Treasury (when available)
2
When Bond Confirmation from Bureau of the Treasury
is not available:
Photocopy of bond deposit slip 2
Photocopy of Authority to Accept Payment 2
Photocopy of List of Bonded Official/s 2
Photocopy of initial deposit slip in the checking
account (for non-implementing unit)
2
Photocopy of ATM card (front only) of Accountable
Officer (for implementing unit)
2
Additional Requirements for Newly Transferred School
Head and Newly Appointed Designated Special
Disbursing Officer of non-implementing unit school
(First cash advance in the new school assignment):
Approved Authority To Transfer Accountability For
School Funds (Annex C)
2
Indorsement Letter For The Incoming School Head
(Annex I) acknowledged by the concerned Official of
Landbank of the Philippines (LBP) branch where the
school’s bank account is maintained
2
4. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Additional Requirement for Newly
Appointed/Designated Special Disbursing Officer (First
cash advance):
Photocopy of Designation Order issued by the Head of
Office
2
** Submitted requirements will be returned if found incomplete
**Previous cash advance must be liquidated and accounted for
LIQUIDATION REPORT
SCHOOL MOOE
Documents: No. of Copies
Properly filled out Liquidation Report 2
Cash in Bank Register (CIBR) –for non-implementing
unit
2
Cash Disbursement Register (CDR) – for implementing
unit
2
Report of Checks Issued (RCI) – for non-implementing
unit
2
Report of Cash Disbursement (RCDisb) – for
implementing unit
2
Copy of Paid Disbursement Voucher of Cash Advance 2
Copy of stamped paid Approved Annual Procurement
Plan
2
Copy of stamped paid Approved Supplemental Annual
Procurement Plan
2
Summary of Taxes Withheld 2
Cancelled Check/s – if applicable 2
Report of Cancelled Check/s – if applicable 2
Travel Expenses
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Authority to Travel 1
Itinerary of Travel and Certificate of Travel Completed 2
Certificate of Appearance, if applicable 1
Locator Slip, if applicable 1
Plane Ticket, if applicable 1
Boarding Pass, if applicable 1
5. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Official Receipt for hotel accommodation, if applicable 1
Copy of Memorandum, if applicable 1
Training Expenses (Registration Fee)
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Authority to Attend / Authority to Travel 1
Copy of Memorandum 1
Official Receipt 1
Certificate of Participation 1
Narrative Report 2
Training Expenses (School Based Training/Seminar)
Materials
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Training Design/Matrix 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
6. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Distribution List, if applicable 2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Narrative Report 2
Additional Requirements for Gender and Development
(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
Food
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Training Design/Matrix 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
7. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase Order with technical specifications of items
purchased
2
Billing Invoice or Sales Invoice with technical
specifications of items purchased
2
Inspection and Acceptance Report 2
Official Receipt 2
Meal Attendance 2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Narrative Report 2
Additional Requirements for Gender and Development
(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
Venue
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Training Design/Matrix 2
Purchase Request 2
Canvass from three Venue 1 for each
Abstract of Canvass 2
8. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Contract Agreement 2
Billing Statement 2
Official Receipt 2
Daily Attendance 2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Narrative Report 2
Additional Requirements for Gender and Development
(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
Transportation
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Training Design/Matrix 2
Purchase Request 2
Canvass – 3 Vehicles 1 for each
9. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Reimbursement Expense Receipt (RER), if the amount
is P1,000.00 and below
2
Official Receipt, if the amount is above P1,000.00 2
List of Passengers 2
Certificate of Taxes Withheld (BIR Form 2307), if
applicable
2
Narrative Report 2
Additional Requirements for Gender and Development
(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
WATER, ELECTRICITY, TELEPHONE AND INTERNET EXPENSES
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Billing Statement or Statement of Account 2
Official Receipt 2
10. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Certificate of Taxes Withheld (BIR Form 2307) 2
SUPPLIES AND MATERIALS INCLUDING SEMI-EXPENDABLE ITEMS
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper agency official of the items
delivered
2
Inspection and Acceptance Report 2
11. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional Requirements for Gender and Development
(GAD) Activities
Approved GAD Plan and Budget 2
GAD Accomplishment Report 2
Additional Requirement for Semi-expendable items
Inventory Custodian Slip (ICS) 2
GENERAL SERVICES, JANITORIAL SERVICES AND SECURITY SERVICES
(UNDER JOB ORDER CONTRACT)
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Payroll 2
Daily Time Record 2
Accomplishment Report 2
Job Order Contract (maximum of six month period
only)
2
BAC Resolution to Award 2
Purchase Request – for first month salary only 2
Invitation to Submit Quotation/Notice of Hiring – for
first month salary only
2
Picture of Posted Invitation/Notice – for first month
salary only
2
Original copy of quotation submitted by at least 3
applicants – for first month salary only
1 for each
applicant
Abstract of Quotation – for first month salary only 2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
12. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
GENERAL SERVICES, JANITORIAL SERVICES AND SECURITY SERVICES
(THRU AGENCY)
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Daily Time Record 2
Statement of Account or Billing Statement 2
Official Receipt 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Contract of Service (maximum of six month period
only)
2
BAC Resolution to Award 2
Purchase Request – for first month salary only 2
Invitation to Submit Quotation – for first month salary
only
2
Canvass or Quotation from at least 3 Agencies – for
first month salary only
1 for each
agency
Abstract of Quotation – for first month salary only 2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Certificate of Registration (BIR Form 2303) – for first
month salary only
2
REPAIRS AND MAINTENANCE
SCHOOL BUILDINGS, SCHOOL FURNITURE AND OTHER FACILITIES
Materials
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Approved Program of Works 2
13. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional requirements when only the materials was
charged to school MOOE:
Pictures – before, during and after the
implementation of repairs
1
14. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Certificate of Completion 2
Labor
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Approved Program of Works 2
Payroll 2
Daily Time Record 2
Job Order Contract 2
Pictures – before, during and after the implementation
of repairs
1
Certificate of Completion 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
OFFICE EQUIPMENT
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Purchase Request 2
15. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Pre-inspection Report 2
Canvass from at least 3 service provider 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase/Job Order 2
Billing Invoice with technical specifications of items
purchased with proof of receipt by the proper agency
official of the items delivered
2
Post-inspection and Acceptance Report 2
Official Receipt 2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
FIDELITY BOND PREMIUM
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Authority to Accept Payment issued by the Bureau of
Treasury
2
Validated Deposit Slip 2
16. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
List of Accountable Officers 2
MONTHLY BANK RECONCILIATION STATEMENT (for non-implementing
units only)
Documents: No. of Copies
Monthly Bank Reconciliation Statement 2
Bank Statement of Snapshot 2
Photocopy of Cash in Bank Register (CIBR) 2
Photocopy of Report of Checks Issued (RCI) 2
** Submitted requirements will be returned if found incomplete and not
properly accomplished
DISTRICT OFFICE MOOE
Documents: No. of Copies
Properly filled out Liquidation Report 2
Cash Disbursement Register (CDR) 2
Report of Cash Disbursement (RCDisb) 2
Copy of Paid Disbursement Voucher of Cash Advance 2
Copy of stamped paid Approved Annual Procurement
Plan
2
Copy of stamped paid Approved Supplemental Annual
Procurement Plan
2
Summary of Taxes Withheld 2
Travel Expenses
Documents: No. of Copies
Approved Disbursement Voucher 2
Authority to Travel 1
Itinerary of Travel and Certificate of Travel Completed 2
Certificate of Appearance, if applicable 1
Locator Slip, if applicable 1
Plane Ticket, if applicable 1
Boarding Pass, if applicable 1
Official Receipt for hotel accommodation, if applicable 1
Copy of Memorandum, if applicable 1
Training Expenses (Registration Fee)
17. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Documents: No. of Copies
Approved Disbursement Voucher 2
Authority to Attend / Authority to Travel 1
Copy of Memorandum 1
Official Receipt 1
Certificate of Participation 1
Narrative Report 2
WATER, ELECTRICITY, TELEPHONE AND INTERNET EXPENSES
Documents: No. of Copies
Approved Disbursement Voucher 2
Billing Statement or Statement of Account 2
Official Receipt 2
Certificate of Taxes Withheld (BIR Form 2307) 2
SUPPLIES AND MATERIALS INCLUDING SEMI-EXPENDABLE ITEMS
Documents: No. of Copies
Approved Disbursement Voucher 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Abstract of Canvass 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
18. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional Requirement for Semi-expendable items
Inventory Custodian Slip (ICS) 2
** Submitted requirements will be returned if found incomplete and not
properly accomplished
SCHOOL BASED FEEDING PROGRAM
Documents: No. of Copies
Properly filled out Liquidation Report 2
Cash in Bank Register (CIBR) 2
Report of Checks Issued (RCI) 2
Copy of Paid Disbursement Voucher of Cash Advance 2
Copy of stamped paid Approved Work and Financial
Plan
2
Copy of stamped paid Approved Annual Procurement
Plan
2
Summary of Taxes Withheld 2
Cancelled Check/s – if applicable 2
Report of Cancelled Check/s – if applicable 2
Food Supplies Expenses and Other Supplies and Materials Expenses
19. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Documents: No. of Copies
Photocopy of Check Issued 2
Approved Disbursement Voucher 2
Purchase Request 2
Canvass from three Suppliers
1 for each
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Abstract of Canvass 2
Purchase Order with technical specifications of items
purchased as per applicable DepEd Orders
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper Agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper Agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
FNRI-DOST Accreditation Certificate, when necessary 2
20. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Certificate of Taxes Withheld (BIR Form 2307) 2
Attendance or Distribution List 2
Travel Expenses
Documents: No. of Copies
Photocopy of Check Issued 2
Approved Disbursement Voucher 2
Authority to Travel 1
Itinerary of Travel and Certificate of Travel Completed 2
Certificate of Appearance, if applicable 1
Locator Slip, if applicable 1
Transportation
Documents: No. of Copies
Photocopy of Check Issued 2
Approved Disbursement Voucher 2
Purchase Request 2
Canvass – 3 Vehicles 1 for each
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
21. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Abstract of Canvass 2
Reimbursement Expense Receipt (RER), if the amount
is P1,000.00 and below
2
Official Receipt, if the amount is above P1,000.00 2
List of Passengers 2
Certificate of Taxes Withheld (BIR Form 2307), if
applicable
2
GULAYAN SA PAARALAN (GPP); CLEAN-UP; INTEGRATED SCHOOL NUTRITION
MODEL (ISNM); SPECIAL EDUCATION FUND (SPED)
Documents: No. of Copies
Properly filled out Liquidation Report 2
Cash in Bank Register (CIBR) –for non-implementing
unit
2
Cash Disbursement Register (CDR) – for implementing
unit
2
Report of Checks Issued (RCI) – for non-implementing
unit
2
Report of Cash Disbursement (RCDisb) – for
implementing unit
2
Copy of Paid Disbursement Voucher of Cash Advance 2
Copy of stamped paid Approved Action Plan 2
Copy of stamped paid Approved Annual Procurement
Plan
2
Summary of Taxes Withheld 2
Cancelled Check/s – if applicable 2
Report of Cancelled Check/s – if applicable 2
SUPPLIES AND MATERIALS INCLUDING SEMI-EXPENDABLE ITEMS
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
2
22. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Abstract of Canvass 2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper Agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper Agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional Requirement for Semi-expendable items
Inventory Custodian Slip (ICS) 2
Repairs and Improvement of Gulayan/School Garden/School Facilities
Materials
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
23. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Approved Disbursement Voucher 2
Approved Program of Works 2
Purchase Request 2
Canvass from three Suppliers 1 for each
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
Abstract of Canvass 2
Purchase Order with technical specifications of items
purchased
2
Delivery Receipt, if the Supplier is not required to issue
Sales Invoice with technical specifications of items
purchased with proof of receipt by the proper Agency
official of the items delivered
2
Sales Invoice, if the Supplier is required to issue with
technical specifications of items purchased with proof
of receipt by the proper Agency official of the items
delivered
2
Inspection and Acceptance Report 2
Official Receipt or Collection Receipt, if the Supplier is
required to issue
2
Certificate of Registration (BIR Form 2303) 2
Certificate of Taxes Withheld (BIR Form 2307) 2
Additional requirements when only the materials was
charged to downloaded funds:
24. DEPEDBATS-ACC-F-056/R9/12-05-2022
Republic of the Philippines
Department of Education
REGION IV-A CALABARZON
SCHOOLS DIVISION OF BATANGAS
Address: Provincial Sports Complex, Bolbok, 4200 Batangas City
(043)722-1840 / 722-1796 / 722-1437 / 722-2675 / 722-1662
deped.batangas@deped.gov.ph
www.depedbatangas.org
Pictures – before, during and after the
implementation of repairs
1
Certificate of Completion 2
Labor
Documents: No. of Copies
Photocopy of Check Issued – for non-implementing unit
only
2
Approved Disbursement Voucher 2
Approved Program of Works 2
Payroll 2
Daily Time Record 2
Job Order Contract 2
Pictures – before, during and after the implementation
of repairs
1
Certificate of Completion 2
Invitation or request for submission of price quotation
and its proof of posting in the PhilGEPS website,
website of the procuring agency, if available and at any
conspicuous place reversed for the purpose in the
premises of the procuring agency
2
BAC Resolution recommending and justifying to the
Head of Procuring Entity (HOPE) the use alternative
mode of procurement and approval by the HOPE of the
BAC Resolution recommending award of contract
2
Approval by the HOPE or his duly authorized
representative on the use of the alternative methods of
procurement, as recommended by the BAC
2
Notice of Award and its proof of posting in the
PhilGEPS website, the website of the procuring entity
concerned, if available, and at any conspicuous place
reserved for this purpose in the premises of the
procuring entity
2
Statement of the prospective bidder that it is not
blacklisted or barred from bidding by the Government
or any of its agencies, offices, corporations or LGUs
2
Sworn affidavit of the bidder that it is not related to the
HOPE by consanguinity or affinity up to the third civil
degree
2
** Submitted requirements will be returned if found incomplete and not
properly accomplished
