A scalable new model for building capacity for HIV/AIDS implementing organizations

1. A Scalable New Model for
Building Capacity of HIV/AIDS
Implementing Organizations
Deloitte’s CYPRESS methodology
Authors:
Molly Loomis, Kimberly Switlick, Kate Donovan,
Lohnan Singlah, Kingsley Frimpong
Deloitte Consulting, LLP
March 2013

2. Overview of the Strengthening Integrated Delivery of
HIV/AIDS Services (SIDHAS) Project
SIDHAS Project’s 3 Key Results
1. Increased access and improved coverage of high quality comprehensive HIV/AIDS
treatment, care and related services through improved efficiencies in service delivery.
2. Improved quality and integration of HIV/AIDS services.
3. Improved stewardship by Nigerian institutions for the provision of high quality
comprehensive HIV/AIDS services.
Deloitte’s Scope of Work
Build capacity of Nigerian counterparts… …in specific areas
• State Ministry of Health and other • Leadership and stewardship
agencies • Coordination and communication
• Hospitals • Change management
• Community-based Organizations • Human capital and workforce
(CBOs) development
• Local Government Authorities (LGAs) • financial management and analysis
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3. Deloitte’s CYPRESS methodology is the foundation for
the capacity building approach in SIDHAS (Continuous
Process Improvement)
CYPRESS is grounded in
theory and strategic
concepts:
• Goal theory
• Agency theory
• Informational
asymmetry
• Change
management
• Performance
management
© copyright Deloitte 2013

4. CYPRESS is operationalized to shift the focus from
capacity to performance
Counterparts set targets, shifting the power dynamic and
aligning interests and goals
Analysis helps address information asymmetry between
TA provider and counterpart regarding counterpart’s
current and potential performance
Design phase helps promote alignment between activities and
expected changes in performance
Counterparts begin to institutionalize change and
performance management to catalyze greater action,
motivation, accountability, and sustainability
Performance management helps maintain focus on what
matters and facilitate evidence-based decisions and better
return on investments

5. Implementing the CYPRESS methodology in Nigeria
Oriented SIDHAS project staff to the CYPRESS methodology
Preparation
and tools.
Tailored CYPRESS process and tools for each counterpart
group and vetted them with the counterparts.
Helped counterparts set new or review existing performance
targets, and define benchmarks towards those targets.
Helped counterparts benchmark their current capacity and
performance using the tailored maturity model and
benchmarking tool.
Helped counterparts create capacity development and
performance improvement workplans.
Currently helping counterparts implement capacity building
events to address prioritized capacity gaps and performance
drivers.

6. Initial Results: output and emerging outcomes
Outputs demonstrate methodology can be taken to scale
• Initiated methodology for 160 counterparts entities in 18 states (85 state
agencies, 15 CBOs, 60 LGAs)
• Assisted 160 partners to develop their capacity building plans
• Conducted workshop in 9 states to build counterparts’ workplanning skills
and finalize performance targets, current state reports, and capacity
building plans and current state reports
Emerging outcome-level themes suggest a paradigm shift
• New attention to performance targets
• More defined vision of leading stage of maturity and how to get there
• Strong sense of ownership over the process
• More empowered to advocate, take control, and hold themselves
accountable
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7. In counterparts’ own words There is duplication in what we and other
organizations are doing. We need to bring
all implementing partners together so we
This is a wake-up call to take on our can coordinate better.
responsibility to ensure that our systems State HIV/AIDS and STI Control
and processes are strong and sustainable. Program representative
National AIDS/STI Control Program
representative
[Before CYPRESS] it was like we were in
a vehicle that was going to an unknown
We’re not used to looking at performance destination. Our eyes were closed. But
in this way. I am going to go back and now we know exactly where we need to
make sure we have performance targets. go…we see what we can do for ourselves,
We can even use those targets to even without waiting for the [state]
advocate for more resources. government.
State Health Commissioner Local Government Authority
This [M&E piece of the methodology] is
We will use this methodology with others
not just numbers, but actually evaluating
in the state.
the change that has really happened, and
knowing that it happened as a result of Bauchi State Ministry of Women
capacity building. Affairs and Child Development
CBO representative
6 Copyright © 2012 Deloitte Development LLC. All rights reserved.

8. CYPRESS is relevant across a wide range of settings, sectors, and
organization types
Ukraine Cyprus
Armenia Local Capacity Economic Growth
Tax Reform Development Summit Partnerships
Government
Afghanistan
Health Economics
Kyrgyzstan Ministry of Health
CYPRESS Economic Policy
by the Numbers Central Level
Bangladesh
12 countries Clean Energy
14 projects Government
6 sectors
Thailand
>200 counterparts Regional
8 types of Development
counterparts Mission Asia
South Sudan
Government &
Nigeria NGOs
Ghana HIV/AIDS
Neglected Tropical State & Local Gov South Sudan
Disease Eastern Africa
Hospitals, NGOs
Ministry of Health Kenya Grain Council
Mozambique Kenya Eastern Africa Regional
Health Systems Grain Council Organization
Medical
Strengthening Supply Chain Regional
Ministry of Health & Organization
Parastatal
7 Social Welfare Copyright © 2012 Deloitte Development LLC. All rights reserved.

9. Challenges and Lessons Learned: Nigeria and Globally
CYPRESS can be implemented at scale with a wide range of counterparts
• The methodology is flexible and can be tailored to diverse contexts
Deep change takes time
• Counterpart learning increases are often incremental and
counterparts can reach a stage of change saturation
Counterpart leadership matters
• A high level of leadership commitment appears to be one of the
pivotal factors for effective change
Technical Assistance providers’ perspective matters
• The capacity to performance paradigm shift should occur in both
project staff and counterparts
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10. Challenges and Lessons Learned (continued)
Multiple perspectives provide a richer view
• Output and outcome level changes should be measured from an
internal (subjective) and external (objective) perspective
Interventions can yield rapid results
• Even a short project (e.g. 1 yr.) can lead to outcome level changes in
capacity and performance
CYPRESS develops cultures of performance
• formal and informal feedback indicate increases in counterparts’
stewardship in terms of commitment, engagement, and action.
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11. About Deloitte
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Copyright © 2013 Deloitte Development LLC, All rights reserved.