Relocation presentation showcasing relocation project responsibilities and accomplishments

1. Asia-Pacific Office Relocation
and Expansion Projects -
Key Achievements and
Responsibilities
Raymond R. Davidson

2. Overview
Major relocation and expansion projects worked on throughout
Asia-Pacific include:
Tokyo - Roppongi Hills, Mita Twin Building, Shinjuku Park Tower
Hong Kong - Two IFC, Man Yee
Mumbai; Sydney; Singapore; Seoul (3); Beijing; Bangkok, Shanghai
Corporate Services responsibilities included client areas, kitchens,
cafes, pantries, mail/print strategies, multimedia rooms and studio,
office signage, records management
Principle Corporate Services stakeholder for all projects
Over 50% of time spent working on relocation or office expansion
projects
Presented budget and operating proposals to local and global
Corporate Services management for approval

3. Achievements
Delivered Corporate Services functions including - Multimedia, Mail/Print, Executive and Employee
Dining, Computer Graphics, Business Information Services and Records Retention
Key Achievements:
Relocation of 9 offices and 5 office expansion projects in Asia-Pacific giving a wide range of support to businesses
Movement of over 3,000 staff throughout the region
Key member of relocation task force involving Project team, CRE, Corporate Communications, Marketing, Security, Events
Implemented mail/print strategies for each office:
Streamlined services by centralization and collaboration with IT
Gained saves on operational costs for all projects
Gained energy efficiencies by reducing equipment and installing latest technologies
Build-out of world class multimedia facilities throughout all offices
Gained additional office space by advising businesses in off-site storage and records management
Experienced in working with project teams, CRE, architects, engineers, cabling contractors in getting all projects delivered on time
Worked closely with the businesses up-front to ensure services met their requirements
Drafted detailed budget requests for build-out and running of CS services and presented to management for approval
Worked closely with procurement team in vendor negotiation for build-out and running costs to be within budget
Ensured Firm branding guidelines were being adhered to across all offices
Designed and produced relocation newsletters, move handbooks and worked with IT on “My Move” website

4. Responsibilities -In Detail

5. Responsibilities in detail
Corporate Services stakeholder for delivering services on time and within budget across all
Corporate Services functions
Key Responsibilities:
Key member of task force - some examples of responsibilities below:
Business cards and stationary - change of contact information
Reception and Switchboard - number forwarding, new directories
Room booking changes and naming policy
Design and coordination of move communication material - internal and external
Telephone and fax number changes, working closely with IT
Building signage - internal and external, adhering to branding guidelines
Vending machines, pantry equipment
Mail/Print operating policy, post office mail and courier services including security of inter-office deliveries within cities
Multimedia support guidelines for client meeting rooms including video conference booking systems
Archiving and storage of the Firms documentation including revised retention schedules for each business
New location guides, support and emergency numbers, shops and restaurant discounts
Hands-on involvement in the detailed design and running of client areas
Detailed design of Mail and Print centers and distribution points
Detailed design of pantries, kitchens, cafes and canteens including equipment and operating costs
Detailed design of multimedia rooms including control rooms and studios
Involved in all project related meetings for Corporate Services functions
Kept track of change requests and budget impact
Worked closely with business CAO’s around service requirements along with business growth - getting sign-off in advance
Looked at potential streamlining of services, cost saves, new technologies and implementing environmental ideas when practical
Presented updates and insight of new office locations to global CS management

6. TOKYO TV STUDIO RECEPTION AREA EXECUTIVE DINING
BOARDROOM EMPLOYEE DINING FLEXIBLE PRESENTATION ROOM
REPROGRAPHICS CENTER GENERAL MEETING ROOM