3. PROS and CONS of ERP system
PROS
All information are available in system
Easier for audit purpose
Less paperwork
Better Productivity
Better Inventory management
Ability to interface to and fro external parties
CONS
Expensive
Security of data as all information are available in the system
4. Organizational units in MM
Company
Purchasing organizations
Company codes
Plants
Storage locations
Controlling Area
5. SAP MM
MM is part of SAP logistics which helps to manage end-to-end
procurement and logistics business processes from requisitioning to
payment including;
MM Procurement Process
Inventory Management
Invoicing
Valuation and Account Assignment
Material Requirements Planning (MRP)
Reporting in SAP MM
• Various level that can be defined for SAP MM Implementation are
Client, Company Code, Plant, Storage Location and Purchasing
Organization
• 2 important master data in MM are Material and Vendor
6. SAP MM – Procurement
Process
Master data
Material master
Vendor Master
Purchase info record
Purchasing
Purchase Order
Purchase Requisition
Request for Quotation
Special stocks
Stock items
Non – Stock / consumable items
One time material
Service orders, service entry sheet
Subcontracting
Stock transport order
7. Source Determination
Source List
Source Determination
Release procedures for purchasing documents (with/without classification)
Creation of characteristics
Creation of class
Release groups, code, indicator, pre-requisites
Release strategies
SAP MM – Procurement
Process
8. Goods Receipt
Goods issue
Transfer posting
Reservation
Physical inventory
SAP MM – Inventory
Management
SAP MM – Invoicing
Invoice posting
Variances and blocking reasons
Release block invoices
Automatic settlements – Evaluated Receipt Settlement (ERS)
9. SAP MM – Materials
Requirements Planning (MRP)
Planning Requirements
Over all Procedures
Planning Run
SAP MM – Valuation and
Account Assignment
Material price change
Material valuation type
Configure automatic account determination
11. SAP MM – Procurement
Process
Order
Order processing
Order follow-up
Goods receipt and
inventory management
MM
Materials
management
6
4
Source
determination
2
Vendor selection
3
Invoice
Order
?
Invoice verification
7
Requirement determination
1
MRP
5
13. Procurement for stock
Procurement for stock is characterized by the fact that the material is stored after goods
receipt, and the consumption of the material is entered in a separate step.
If material is procured for stock, the warehouse stock level of the material is increased by
entering goods receipt and reduced by entering goods issue.
Procurement for consumption
In the case of procurement for consumption, the material is regarded as consumed at
the time of goods receipt.
If a material is procured for consumption, the consumption purpose is defined by
purchasing (an account assignment category and further specifications such as cost
center or project number are entered).
If material is procured directly for consumption, no warehouse stock is created when
goods receipt is entered (and the stock value is not increased) but the consumption
statistics (and the consumption accounts in the accounting department) are updated
directly.
14. SAP MM – Inventory
Management
Plants
Storage
locations
Warehouse numbers
Storage types
Storage bins
A001 AS01
AS40 HUAV
HAAB
AA40
A40
005
001
05-04-04
05-04-03
Company Code
15. Inventory management is concerned with the flow of materials
within a company.
Goods movements are divided into goods receipts, goods issues, and
transfer postings.
When you enter a goods movement, the stock situation is updated both
on a quantity and value basis . In addition, material documents are
created to record each transaction.
16. SAP MM – Invoicing
Purchase
order
Purchase
order
?
Invoice verification
Vendor
invoice
Goods receipt
or or
17. In the case of order-based invoice verification, the
items in a purchase order are settled. A prerequisite for this is that
goods receipt has not yet been entered for the quantity invoiced when
invoice verification is carried out. Items from different purchase orders
can be settled together.
With invoice verification based on goods receipt, each
goods receipt is settled individually. The goods receipt must already
have been entered for the quantity invoiced. Different goods receipts
can be settled together. GR-based invoice verification must be
specified in the order item.
18. SAP MM – Valuation
Plant
Valuation area
Material valuation levels
Company code
0001
19. In the material master for a material with price control S, the
'Moving average price' is also displayed so you can determine the
difference between the acquisition price and the standard price.
Receipts are posted to the stock account with the receipt value Quantity *
Purchase order price. The moving average price is recalculated after every
transaction to correspond to the acquisition price.
20. SAP MM – Materials
Requirements Planning (MRP)
Purchasing
Order
Planned order
31. 1.
Opening period of
materials planning/
control
Material requirements
planning
Planning mark-out
Purchase
requisition
Process
relevant to
MRP
21. If a material requirement is automatically planned and
requirements planning is active in the plant, planning mark-outs are
automatically created when transactions relevant for materials planning
are carried out (goods issue, reservations, changes to the materials
planning data…)
Requirements planning can be carried out online or using
background processing.
Planned orders are proposals for the issue of purchase orders to satisfy
a requirement. In a separate step, they are converted into purchase
requisitions.
23. Implementation Milestones
• product evaluation
• implementation team member training
• design, as-is/to-be and gap analysis
• configuration and testing
• "go live"
• debugging and post-implementation support
• end-user training
• upgrades and/or maintenance
24. Commonly asked questions
What is a Material Type?
How do you create a material?
How do you create a vendor?
How do you define a Release Procedure for
PRs and POs?
How are materials assigned to vendors