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®
Spool Master
The solution for graphical printing
and digital documents distribution
on BM iSeries AS/400 systems
From AS/400 spooled
files … graphical printing,
digital documents, Email
and Fax, data mining,
indexing for Document
Management Sistems
With its wide range of features
SPOOL MASTER can help you to
enhance the look of your AS/400
printouts, replace continuous forms
with plain laser paper and to distribute
your documents faster and cheaper.
SPOOL MASTER let you easily transform IBM iSeries spooled files into graphical
documents and to automate their distribution inside and outside your Company.
Using SPOOL MASTER you will be able to:
 modernize the look of your printed documents adding logos, box, columns,
fonts and barcodes, reformatting the layout and adjusting every features of the
paper output
 convert your AS/400 spooled files into digital documents, both graphical
(PDF, TIFF) and textual (TXT, RTF, DOC, XML)
 send them by Email
 send them by Fax
 extract data from your printouts to feed AS/400 database (DB2),
spreadsheets (XLS) and structured data files (CSV, XML)
 Export spooled files to Document Management Systems (DMS)
And all without without modifying your printing programs nor affecting the normal
operation of your users.
SPOOL MASTER® is the Italian solution chosen by
hundreds of companies to manage graphical printing
and to distribute digitals documents from their
IBM AS/400 iSeries systems.
Why use Spool Master? Advantages
 Cut the costs and avoid all the issues related to preprinted
continuous forms (reordering, stock management, disposal of
outdated forms, printers loading, paper jamming)
 Update forms in real time and homogeneously all over your
organization on a centralised basis
 Make use of standard PCL5 laser printers, both monochrome and
colour, without need for additional hardware (SIMM, DIMM) or
special interfaces
 Take advantage of the reliability, power and stability of the
iSeries platform
 Easily integrate Spool Master to your AS/400 business
application and database
 Deliver you document more quickly and at lower costs sending
them automatically by Email and Fax
 Improve efficiency with the tools provided by a flexible and
versatile solution (dynamic processing of the spooled files with
conditioning rules, high automation, multiple companies
management, printing optimized for remote sites etc.)
Thanks to SPOOL MASTER you can improve your corporate image
by producing more pleasant and modern printouts without the
need for the traditional preprinted continuous forms.
Our software can easily integrate into your business processes,
helping you to optimize the production and distribution of your
documents and making these tasks more efficient, flexible and
economic.
For whom is it intended?
SPOOL MASTER is suitable for any organization that operates on
IBM iSeries AS/400 platform, regardless of whether there is a single
printer to manage or hundreds of devices.
Being independent from the software that produces the spooled
files, SPOOL MASTER can be used in any contest (manufacturing
industry, logistics services, retailing, accounting firms, trade
associations etc.).
Spool Master is certified
www.spoolmaster.it
®
Spool Master
SPOOL MASTER can be installed on IBM iSeries AS/400 computers
with an operating system release V4R2M0 or higher.
The software intercepts the printouts (SPOOLED FILES) and tran-
sform them into a paper graphical output for PCL5/PCL5c laser prin-
ters or into digital documents, both graphical and textual, for ar-
chival purposes or to be send by Email and Fax.
To operate, SPOOL MASTER needs two kind of information:
 which print spoolers (OUTPUT QUEUES) must be monito-
red
 which types of document (SPOOLED FILES) must be proces-
sed and their recognition, processing and delivering rules
Once started, SPOOL MASTER watches the output queues waiting
for new spooled files. If the intercepted printout does not belong to
one of the document types to process, it is released toward the
printer as usual. Otherwise SPOOL MASTER replace the original
textual spool with a new one in PCL5 format.
PCL5 is a Printer Control Language originally developed by
Hewelett Packard (HP) for its laser printers and widely adopted by
the other manufacturers on the majority of laser devices.
SPOOL MASTER can therefore print on all laser printers that sup-
port PCL5 language, connected to the AS/400 system through a
network card, a terminal emulator (like, for instance, IBM Client
Access or Mochasoft) or a display station.
The application configuration resides on the iSeries AS/400 and all
the printing processes take place on that platform.
Printouts are handled dynamically, with a diversified treatment for
each document type at a general level or on a copy basis.
How does Spool Master work?
Togheter with (or as an alternative to) the paper output, SPOOL
MASTER can produce digital copies can produce electronic copies
in various formats (Pdf, Tiff, Txt, Rtf, Doc, Csv, Xls) for digital archi-
ving or to send by Email and Fax.
www.spoolmaster.it
®
Spool Master
By means of a powerful system of conditioning rules SPOOL MA-
STER can change its behavior on the fly, selecting the right for-
matting options and the actions to execute according to:
 the text contained within the spooled file
 spooled file attributes (user, user data, form type, output
queue etc.)
 data read from AS/400 database
 data returned from custom AS/400 programs.
These features allow to manage the differences related to the con-
text in which the document is released and delivered: for instance,
apply a specific layout to invoices for domestic and foreign custo-
mers, to each copy of delivery notes, to the printouts produced by
different companies, departments, offices etc..
A centralized application installed on a Microsoft Windows computer takes charge of executing the last steps needed to complete the digital
documents conversion, archiving tasks and delivering by Email or Fax.
The PC application does not hold any replica of spools configurations nor perform any activity related to spool processing and printing, but it
simply carries out some typical PC based processes according to the formatted documents and the operating instructions that it receives in
real time from the iSeries system.
www.spoolmaster.it
®
Spool Master
SPOOL MASTER is a modular software consisting of a main engine that manage the layout and printing
of IBM iSeries AS/400 spooled files (Graphics) and other independent modules that extend the functiona-
lity of the product.
Its flexible architecture allows you to enable only the features you really need, leaving you free to expand
the product configuration at a later time to adapt SPOOL MASTER to your new requirements.
Spool Master ModulesDiscover
SPOOL MASTER
modules and configure
the product according
to your real require-
ments, activating only
what you need, when
GRAPHICS
Are you unsatisfied with the look of your
AS/400 printouts?
Add columning, logos, fonts and barcodes
in your spooled files, change the text lay-
out and formatting on the fly without the
limitations and costs of continuous pre-
printed forms.
PDF-TIFF
Enhancing your printed AS/400
documents is not enough?
In addition to paper output SPOOL MA-
STER can produce digital copies of your
prints in graphical (PDF, TIFF) or text (TXT,
RTF, DOC) format and archive them in an
automatic and “smart” way.
MAIL
Do you want to save time and money on
delivering your AS/400 documents?
SPOOL MASTER can automatically send
them by Email through any SMTP server,
getting the required information from
spooled files, AS/400 databases and cu-
stom AS/400 programs.
FAX
Do you want to send your AS/400 prints
by Fax?
By means of its native Fax server or using a
third-party product like Equisys Zetafax,
SPOOL MASTER can deliver your docu-
ments fully automatically.
EXTRACT
Do you need to analyze data but retrie-
ving information from your AS/400 data-
base is too complex and expensive?
SPOOL MASTER can recognize structured
information contained in the printed text
and extract them to feed DB2 databases
and CSV, XLS and XML files.
INDEX
Do you use a Document Management
System?
SPOOL MASTER can export the AS/400
printouts towards your DMS togheter their
indexing files.
Request your
evaluation copy of
SPOOL MASTER!
Requirements
SPOOL MASTER is available as a
free trial for 30 days
Request a setup CD Rom to your reseller
or download the software from our web
site www.spoolmaster.it
IBM iSeries® AS/400® computer with V4R2M0 operating system or above
For printing: laser printers with PCL5 (PCL5e / PCL5c) support
For producing and delivering digital documents (including emailing and faxing):
one MS Windows® 2000/XP/2003 server / workstation or above
For producing Rtf and Doc files: one copy of MS Word® 2000 or above
For producing Xls files: one copy of MS Excel® 2000 or above
“GRAPHICS” moduleAre you unsatisfied with
the look of your AS/400
printouts?
Add columning,
logos, fonts and barcodes
to your spooled files, chan-
ge the text layout and
formatting on the fly wi-
thout the limitations and
costs of continuous pre-
printed forms.
GRAPHICS is the main module of SPOOL MASTER that dinamically converts the
spooled files produced by IBM iSeries AS/400 systems into graphical documents
suitable for any laser printer supporting PCL5 language (PCL5e for monochrome
printers, PCL5c for color devices).
With SPOOL MASTER GRAPHICS module you will be able to:
 enrich your iSeries AS/400 documents with logos, columning and images (Overlay)
 change the font appearance for the entire printout or parts of it
 print barcodes
 expand or compress the number of text lines on each page
 reformat the text
 take control of every characteristic of the printed output (number of copies , duplex printing,
printer readdressing for specific copies, input and output bin setting, stapling, punching etc.)
Overlays
Overlays are the graphic elements that you can add to your iSeries
printouts, for instance logos, columning, images etc.
Overlays are produced on MS Windows platform using any drawing
or writing software (Corel DRAW, MS Word, MS Excel, OpenOffice
Writer, OpenOffice Draw etc) and then transferred onto the iSeries
system; from here on, the printing process is natively managed on
AS/400 and is completely independent from the PC environment
where the graphic was generated.
Acting as transparent films or drawing layers, Overlays can be can be
overlaid and combined with each other in order to optimize the
maintenance of the original graphic elements and ensure uniformity
of the final output.
Thanks to this feature you can:
 apply the same header (logo and company address) to diffe-
rent prints, using it alone or stacked with other graphic ele-
ments; when a change is needed, you can simply modify the
shared overlay to have all the prints simultaneously updated.
 easily manage multi company environment creating for each
document type a neutral layout to share between different
organizations and arranging the variable parts (logo, company
data etc.) into company-specific overlays to maintain separa-
tely
 diversify the pages layout within the same document, over-
lapping the overlays in different combinations in order to
adapt the graphics to the variable content of the spooled file.
www.spoolmaster.it
®
Spool Master
Reorganizing data
Remapping functions let you work on specific areas of the printout
(a character, a string, one or more rows, one or more columns etc.)
in order to relocate, copy, complete and format the spooled file
content.
Using remapping actions you will be able to:
 Move, copy and delete text areas
 insert static or variables captions
 Number the pages (also in page nnn of ttt format)
 apply fixed and proportional fonts and soft-fonts
 transform strings into one-dimensional and two-
dimensional barcodes
Remapping
SPOOL MASTER lets you dinamically rebuild the spooled file content, increasing or decreasing the number of “detail” rows (that is the infor-
mation that appear between the header and the footer of the document, such as the items of an invoice or the movements of an account
statement) that must be printed on each page.
This feature allows you to:
 recognize and split documents contained in a single spooled file, detecting the changes of one or more keys after loading a new page
 increase or decrease the number of detail rows to be printed on each page and, consequently, decrease or increase the total number
of printed pages
 diversify the number of detail rows depending on the page type - first page, last page and intermediate - in order to optimize the
final output (for instance, printing detail rows in the bottom of all pages except for the last, where we need some footer space to
print the document summary)
 delete unwanted rows from the output
 insert new detail rows
 delete entire unwanted pages
 group the detail rows into logical sections to allow the insertion of table headers and to simplify the subsequent remapping opera-
tions.
Monochrome or color printing
Duplex printing
Dynamic insertion of graphic stackable elements (overlays)
Dynamic insertion of static content (eg: standard delivery conditions)
Definition of output characteristics (paper size, orientation, line spacing,
default fonts, input and output bins, number of copies to print, etc.).
Each document type supports alternative sets of parameters (to diversify,
for example, the number of copies depending on the context) and specific
settings for individual copies and pages.
Support for PJL and Prescribe finishing commands (stapling, punching
etc.)
Data reorganization
Document recognition and splitting inside the same spooled file
Text remapping
Barcodes printing
Boxes and lines insertion
Conditional processing of each individual option and action
Each action can be restricted according to the copy number and
other conditions (text strings contained in the print, spool file attri-
butes, data read from the database or returned by custom pro-
grams).
This way you will be able to get different versions of the same docu-
ment and manage, for example, the following situations:
 insert translated captions and headers on invoices addres-
sed to foreign customers
 hide goods prices from the copy for the carrier
 show the amount of commissions only on the copy for sales
representatives
Summary of supported features
www.spoolmaster.it
®
Spool Master
PDF-TIFF moduleEnhancing your printed
AS/400
documents is not
enough?
In addition to paper output
SPOOL MASTER can produce
digital copies of your prints in
graphical (PDF, TIFF) or text
(TXT, RTF, DOC) format.
Thanks to its wide range of
functions, you can archive and
distribute your AS/400
documents automatically, in
a inexpensive and “smart”
way.
SPOOL MASTER PDF-TIFF module can convert your AS/400 printouts into the following
digital formats:
 PDF - Portable Document Format (monochrome or color)
 TIFF - Tagged Image File Format
 TXT - ASCII text file
 RTF* - Rich Text Format (text only) and DOC* - MS Word (text only)
and save them into PC folders accessible from your network.
This way you will be able to:
 create PC files on demand
 produce documents to send by means of SPOOL MASTER MAIL e FAX modules
 archive documents in a logical structure of PC folders that reside on one or more servers, easily
consultable from the workstations of your employees
 feed a Document Management System (DMS)
 publish documents on your web site
and use electronic copies of your AS/400 prints for any other application that your creativity and your
experience might suggest.
Features
PDF-TIFF module allows to produce one or
more digital copies of the same document,
each of them with its own name and speci-
fic storage path.
Both files names and storage path can be
dinamically composed, using text strings
extracted from the printout and some of
the spooled files attributes (User, User
Data, Form Type, Date, Time etc.).
So you can give meaningful names to your
PC files (for example,
Invoice 12345 12-31-2015_ACME INCOR-
PORATED.PDF) and organize them into a
equally meaningful folder structure auto-
matically built by SPOOL MASTER (for
Dynamic building of file name and file storage path
Support for different content version (with or without text remapping; for
PDF and TIFF format, with or without graphic elements such as overlays
and fonts)
Splitting of documents contained in the same spooled file, according to
level break fields read from the print
File compression in ZIP format (with various compression levels and
password protection)
Conditional processing of each action, according to one or more
conditioning rules
Support for optional paper output suppression to create digital copies
only
Specific settings for each file format.
For instance, PDF files support the following features:
 Monochrome or color version
 Resolution
 Version (1.3, 1.4, Pdf/A)
 Text options (raster, raster with searchable text, Acrobat Reader 12
fonts, True Type Fonts)
 Thumbnails
 Properties (Title, Subject, Author, Created by, Keywords)
 Protection options (Owner and User Password, Print / Edit / Copy Text /
Add Notes permissions)
Summary of supported features
example, the path ACME INC/INVOICES/
YEAR 2015/12 contains the customer’s
name, document type, document year and
month).
The characteristics of each electronic docu-
ment can be set in detail according to its
final format.
For PDF files, for instance, you can define
whether to create monochrome or color
file, text convertion options (as image, as
searchable text etc.), pdf version (1.3, 1.4,
Pdf/A), wheter to show thumbnails, values
to assign to file Properties (Author, Key-
words, etc.), protection features apply
(password, print and edit permissions,
etc.).
All types of files can be compressed in ZIP
format to reduce their storage space on
your servers. Compressed files can also be
password protected in order to restrict
access to the documents inside them.
www.spoolmaster.it
®
Spool Master
EXTRACT moduleDo you need to analyze
data but retrieving
information from your
AS/400 database is too
complex and expensive?
SPOOL MASTER can recognize
structured information
contained in the printed text
and extract them to feed DB2
databases and CSV, XLS and
XML files.
SPOOL MASTER EXTRACT module can read data inside the text of the spooled file and
extract information into a structured format to feed AS/400 database files (DB2),
delimited text files (CSV), structured text files (XML) and MS Excel* files (XLS).
Once you have defined the rules needed to identify the logical structure of a certain
printout and the meaning of the information that it contains, SPOOL MASTER can capture the data
inside the spooled file and normalize them in a tabular format consisting of rows, columns and fields
(cells); the result can be recorded into an AS/400 table, a delimited text file, a file written in XML
language or a MS spreadsheet file.
EXTRACT can recognize data even within nested structures, similar to the following sales report:
COUNTRY
STATE / PROVINCE
SALES AGENT
CUSTOMER
PRODUCT (detail level)
* Producing XLS files requires a copy of MS Excel version 2000 or above
Manage nested structures
up to nine nesting levels
Data consolidation from
subsequent printed rows
Conditional assign to
different fields the same
value taken fron the same
print printed area (for
instance, write Debit and
Credit columns starting
from the Total amount
according to its sign)
Conditional assign to the
same field a value taken
fron alternative printed
areas
Extract data from the
original print text or from
the remapped one
Split of multiple documents
inside the same spooled file
according to one or more
splitting keys (for instance,
to produce one data set for
each country, or for each
sales agent, and so on)
Can produce “automatic”
CSV files (without setting
source layout and fields) in
case of spooled file with a
tabular format (plain
queries, simple printouts
with no nested levels and
so on)
Conditional processing of
each action, according to
one or more conditioning
rules
INDEX module Do you have a
Document Management
System to feed with the
prints produced on the
BM iSeries AS/400
platform?
SPOOL MASTER can export
them towards your EDM
system togheter their indexing
files..
More and more companies nowadays are using Elec-
tronic Document Management software (EDM /
DMS) to store documents in digital format and ma-
ke them easier to retrieve and consult.
Some EDM systems let you to implement legal archiving for accounts
or tax documents (a legal compliant archiving method in digital for-
mat alternative to paper documents storage), alleviating the burden
of large phisical archives management.
The most advanced softwares also offer workflow functionalities to
manage documents acquisition or production within a controlled
environment of digital flows that enhance and make safer the tradi-
tional business processes.
Thanks to SPOOL MASTER INDEX you will be able to automatically
feed your document management software with AS/400 prints,
combining the digital files produced by PDF-TIFF and EXTRACT modu-
les with their specific indexing files (text files containing the keys used
to import the document into the EDM system and to index it for
search purposes).
Indexing keys can be set parametrically, to allow the production of
the indexing files suitable for your DMS.
Thanks to its flexibility, the software allows you to organize the in-
dexing keys into any horizontal, vertical or mixed layout and to com-
pose text files and XML files.
Retrieve the value of the
indexing keys from static
strings, spooled file text,
custom programs
Set for each individual field
its openening and closing
ASCII commands and the
separator character
Variable horizontal, vertical
or mixed record layout
Generate a new index file
for each document,or add
the keys to an exisiting one
Conditional processing of
each action, according to
one or more conditioning
rules
www.spoolmaster.it
®
Spool Master
MAIL moduleDo you want to save
time and money on
delivering your AS/400
documents?
SPOOL MASTER can
automatically send them by
Email through any SMTP
server, getting the required
information from spooled
files, AS/400 databases and
custom AS/400 programs.
SPOOL MASTER MAIL module can produce and send Email messages, attaching the files produced by
PDF-TIFF and EXTRACT modules.
You will be able to dispatch your AS/400 prints to your customers and suppliers by Email
instead of by conventional mail or fax, speeding up the delivery and saving in direct and
indirect costs (manual sorting and enveloping, postage etc. ).
Dynamic retrieval of the settings needed for sending an Email (TO, FROM,
REPLY TO, CC, BCC, Subject etc.) from static values, text of the spooled
file, AS/400 database and custom programs
Version selection (document with or without remapping and graphical
elements)
Multilingual Email body content, combining different texts and signatures
Insertion of the spooled file content inside the body of the Email (instead
of an attachment)
Splitting documents by addressee inside the same spooled file
Optional attachments compression in ZIP format (with several
compression levels and password protection)
Additional attachments retrieved from MS Windows platform
Use of Mailing Lists to send circular letters to groups of addressees
Option for printing only in case the document recipient has no Email
address (to avoid unnecessary paper copies and facilitate the sorting of
printed documents that need to be sent by conventional mail)
Support for holding and scheduling Email messages
MS Windows client application for checking the transmission status of
each Email, available to an unlimited number of users
Conditional processing of each action, according to one or more
conditioning rules
Summary of supported features
www.spoolmaster.it
®
Spool Master
Features
Messages are sent via any outgoing mail
server supporting the standard SMTP pro-
tocol (Simple Mail Transfer Protocol); the
server may be internal or outside your IT
infrastructure (for example, email services
supplied by an internet service provider).
The fields required to compose the messa-
ge (To, From, CC, BCC, Subject etc.) are
retrieved in real time from one or more
sources (static values, text strings extrac-
ted from the spooled file. AS/400 databa-
ses or custom procedures).
Emails may contain texts and signatures
recorded in specific SPOOL MASTER ta-
bles; the product supports multiple ver-
sions of texts and signatures in multiple
languages, in order to adapt the message
according to the recipient’s nationality.
The attached documents can be compres-
sed in ZIP format to limit the messages size
and to apply a protection password.
TXT files can be sent not only as attach-
ments, but also as text in the message
body in order to deliver simple warning or
alert notifications.
Besides the main file (that is the document
corresponding to the AS/400 spooled file),
you may dynamically attach multiple addi-
tional PC documents residing on MS Win-
dows platform (data sheets, contract terms
and conditions and so on).
Emails can eventually be sent without prin-
ting any physical copy, in order to reduce
paper waste and to print only when stric-
tly necessary (for instance, in case of sub-
jects without an Email address or a Fax
number that must receive their documents
by conventional mail).
A specific Client application, that can be
installed on an unlimited number of MS
Windows workstations, enables your end
users to check the transmissions status
and to resend, release, hold and edit the
Emails produced on iSeries system.
With the MAIL module you can send by electronic mail the graphical documents (PDF, TIF) and the text
ones (TXT, CSV) produced by PDF-TIFF and EXTRACT modules.
FAX moduleDo you need to send
your IBM iSeries AS/400
spooled files by Fax?
By means of its native Fax
server or using a third-party
product like Equisys Zetafax,
SPOOL MASTER can deliver
your documents fully
automatically.
Dynamic retrieval of the settings needed for sending a Fax (Fax Number,
From, From Company, To, To Company, Subject, Cover sheet) from static
values, text of the spooled file, AS/400 database and custom programs
Version selection (document with or without remapping and graphical
elements)
Multilingual cover pages and texts
Splitting documents by addressee inside the same spooled file
Use of Fax Lists to send circular letters to groups of addressees
Option for printing only in case the document recipient has no fax number
(to avoid unnecessary paper copies and facilitate the sorting of printed
documents that need to be sent by conventional mail)
Holding and scheduling of transmissions
Automatic retry to resend faxes in case of failure
MS Windows client application for checking the transmission status of
each fax, available to an unlimited number of users
Delivery notificasions (printed or emailed)
Native fax server, using internal or external analog fax modems Class 1,
1.0, 2 e 2.0
Integration with Equisys Zetafax, with support for all fax submission
parameters (Zetafax user, Cover sheet, Priority, scheduled date and time,
Charge code etc.)
Conditional processing of each action, according to one or more
conditioning rules
Optional module to send documents by fax from personal computers
inside your network (FAX-OFFICE).
Summary of supported features
www.spoolmaster.it
®
Spool Master
SPOOL MASTER FAX module allows to send by Fax the documents produced through
PDF-TIFF module.
You will be able to dispatch to customers and suppliers your AS/400 prints by Fax quite
automatically, speeding up documents transmission and avoiding manual intervention
such as printing and scanning paper, resubmitting on error etc.
Features
The fax engine supports sending over ana-
log telephone lines eby means of analog
internal or external Fax Modems Class 1,
2, 2.0 e 2.1. You can also use USB Fax Mo-
dems and Multi Modem Cards, provided
that they are of analog type and they can
emulate serial (COM) ports.
Base configuration provides a single COM
port; however, you can enable up to sixty
modems (grouped into one or more col-
lective queues for simultaneous transmis-
sions with multiple fax devices) with the
optional license for multi-port faxing.
As an alternative, SPOOL MASTER may
submit documents to a Zetafax fax server
(a software by Equisys plc) passing all the
parameters required by this application
(Zetafax user, Coversheet, Charge Code,
Priority etc..).
In both cases, the data needed to set up
the transmission (Telefax Number, Addres-
see Name and Company, Sender Details,
Subject, Cover Sheet, Priority, Modems
Set, COM Port etc.) are retrieved in real
time from multiple sources (static text,
strings extracted from the spooled file
content, information read from a database
or returned by a custom external pro-
gram).
Faxes can be preceded by cover sheets
with custom texts in various languages that
can be set up and edited through the pro-
duct interface.
As well as to individual telephone num-
bers, faxes can also be transmitted to lists
of recipients (Fax Lists) to make easier the
delivery of newsletter, advertisements,
commercial offers and so on.
Faxes can eventually be sent without prin-
ting any physical copy, in order to reduce
paper waste.
SPOOL MASTER FAX comes with its speci-
fic Client application that can be installed
on an unlimited number of MS Windows
workstations and through which your end
users can check the transmissions status
and to resend, release, hold and edit the
faxes produced on iSeries system.
The product also provides fax delivery
notifications by means of reports printed
or sent by Email.
SPOOL MASTER FAX sends documents using its own fax engine capable of direct interface with mo-
dems and that manage the transmission process.

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SPOOL MASTER

  • 1. ® Spool Master The solution for graphical printing and digital documents distribution on BM iSeries AS/400 systems
  • 2. From AS/400 spooled files … graphical printing, digital documents, Email and Fax, data mining, indexing for Document Management Sistems With its wide range of features SPOOL MASTER can help you to enhance the look of your AS/400 printouts, replace continuous forms with plain laser paper and to distribute your documents faster and cheaper. SPOOL MASTER let you easily transform IBM iSeries spooled files into graphical documents and to automate their distribution inside and outside your Company. Using SPOOL MASTER you will be able to:  modernize the look of your printed documents adding logos, box, columns, fonts and barcodes, reformatting the layout and adjusting every features of the paper output  convert your AS/400 spooled files into digital documents, both graphical (PDF, TIFF) and textual (TXT, RTF, DOC, XML)  send them by Email  send them by Fax  extract data from your printouts to feed AS/400 database (DB2), spreadsheets (XLS) and structured data files (CSV, XML)  Export spooled files to Document Management Systems (DMS) And all without without modifying your printing programs nor affecting the normal operation of your users. SPOOL MASTER® is the Italian solution chosen by hundreds of companies to manage graphical printing and to distribute digitals documents from their IBM AS/400 iSeries systems. Why use Spool Master? Advantages  Cut the costs and avoid all the issues related to preprinted continuous forms (reordering, stock management, disposal of outdated forms, printers loading, paper jamming)  Update forms in real time and homogeneously all over your organization on a centralised basis  Make use of standard PCL5 laser printers, both monochrome and colour, without need for additional hardware (SIMM, DIMM) or special interfaces  Take advantage of the reliability, power and stability of the iSeries platform  Easily integrate Spool Master to your AS/400 business application and database  Deliver you document more quickly and at lower costs sending them automatically by Email and Fax  Improve efficiency with the tools provided by a flexible and versatile solution (dynamic processing of the spooled files with conditioning rules, high automation, multiple companies management, printing optimized for remote sites etc.) Thanks to SPOOL MASTER you can improve your corporate image by producing more pleasant and modern printouts without the need for the traditional preprinted continuous forms. Our software can easily integrate into your business processes, helping you to optimize the production and distribution of your documents and making these tasks more efficient, flexible and economic. For whom is it intended? SPOOL MASTER is suitable for any organization that operates on IBM iSeries AS/400 platform, regardless of whether there is a single printer to manage or hundreds of devices. Being independent from the software that produces the spooled files, SPOOL MASTER can be used in any contest (manufacturing industry, logistics services, retailing, accounting firms, trade associations etc.). Spool Master is certified www.spoolmaster.it ® Spool Master
  • 3. SPOOL MASTER can be installed on IBM iSeries AS/400 computers with an operating system release V4R2M0 or higher. The software intercepts the printouts (SPOOLED FILES) and tran- sform them into a paper graphical output for PCL5/PCL5c laser prin- ters or into digital documents, both graphical and textual, for ar- chival purposes or to be send by Email and Fax. To operate, SPOOL MASTER needs two kind of information:  which print spoolers (OUTPUT QUEUES) must be monito- red  which types of document (SPOOLED FILES) must be proces- sed and their recognition, processing and delivering rules Once started, SPOOL MASTER watches the output queues waiting for new spooled files. If the intercepted printout does not belong to one of the document types to process, it is released toward the printer as usual. Otherwise SPOOL MASTER replace the original textual spool with a new one in PCL5 format. PCL5 is a Printer Control Language originally developed by Hewelett Packard (HP) for its laser printers and widely adopted by the other manufacturers on the majority of laser devices. SPOOL MASTER can therefore print on all laser printers that sup- port PCL5 language, connected to the AS/400 system through a network card, a terminal emulator (like, for instance, IBM Client Access or Mochasoft) or a display station. The application configuration resides on the iSeries AS/400 and all the printing processes take place on that platform. Printouts are handled dynamically, with a diversified treatment for each document type at a general level or on a copy basis. How does Spool Master work? Togheter with (or as an alternative to) the paper output, SPOOL MASTER can produce digital copies can produce electronic copies in various formats (Pdf, Tiff, Txt, Rtf, Doc, Csv, Xls) for digital archi- ving or to send by Email and Fax. www.spoolmaster.it ® Spool Master By means of a powerful system of conditioning rules SPOOL MA- STER can change its behavior on the fly, selecting the right for- matting options and the actions to execute according to:  the text contained within the spooled file  spooled file attributes (user, user data, form type, output queue etc.)  data read from AS/400 database  data returned from custom AS/400 programs. These features allow to manage the differences related to the con- text in which the document is released and delivered: for instance, apply a specific layout to invoices for domestic and foreign custo- mers, to each copy of delivery notes, to the printouts produced by different companies, departments, offices etc.. A centralized application installed on a Microsoft Windows computer takes charge of executing the last steps needed to complete the digital documents conversion, archiving tasks and delivering by Email or Fax. The PC application does not hold any replica of spools configurations nor perform any activity related to spool processing and printing, but it simply carries out some typical PC based processes according to the formatted documents and the operating instructions that it receives in real time from the iSeries system.
  • 4. www.spoolmaster.it ® Spool Master SPOOL MASTER is a modular software consisting of a main engine that manage the layout and printing of IBM iSeries AS/400 spooled files (Graphics) and other independent modules that extend the functiona- lity of the product. Its flexible architecture allows you to enable only the features you really need, leaving you free to expand the product configuration at a later time to adapt SPOOL MASTER to your new requirements. Spool Master ModulesDiscover SPOOL MASTER modules and configure the product according to your real require- ments, activating only what you need, when GRAPHICS Are you unsatisfied with the look of your AS/400 printouts? Add columning, logos, fonts and barcodes in your spooled files, change the text lay- out and formatting on the fly without the limitations and costs of continuous pre- printed forms. PDF-TIFF Enhancing your printed AS/400 documents is not enough? In addition to paper output SPOOL MA- STER can produce digital copies of your prints in graphical (PDF, TIFF) or text (TXT, RTF, DOC) format and archive them in an automatic and “smart” way. MAIL Do you want to save time and money on delivering your AS/400 documents? SPOOL MASTER can automatically send them by Email through any SMTP server, getting the required information from spooled files, AS/400 databases and cu- stom AS/400 programs. FAX Do you want to send your AS/400 prints by Fax? By means of its native Fax server or using a third-party product like Equisys Zetafax, SPOOL MASTER can deliver your docu- ments fully automatically. EXTRACT Do you need to analyze data but retrie- ving information from your AS/400 data- base is too complex and expensive? SPOOL MASTER can recognize structured information contained in the printed text and extract them to feed DB2 databases and CSV, XLS and XML files. INDEX Do you use a Document Management System? SPOOL MASTER can export the AS/400 printouts towards your DMS togheter their indexing files. Request your evaluation copy of SPOOL MASTER! Requirements SPOOL MASTER is available as a free trial for 30 days Request a setup CD Rom to your reseller or download the software from our web site www.spoolmaster.it IBM iSeries® AS/400® computer with V4R2M0 operating system or above For printing: laser printers with PCL5 (PCL5e / PCL5c) support For producing and delivering digital documents (including emailing and faxing): one MS Windows® 2000/XP/2003 server / workstation or above For producing Rtf and Doc files: one copy of MS Word® 2000 or above For producing Xls files: one copy of MS Excel® 2000 or above
  • 5. “GRAPHICS” moduleAre you unsatisfied with the look of your AS/400 printouts? Add columning, logos, fonts and barcodes to your spooled files, chan- ge the text layout and formatting on the fly wi- thout the limitations and costs of continuous pre- printed forms. GRAPHICS is the main module of SPOOL MASTER that dinamically converts the spooled files produced by IBM iSeries AS/400 systems into graphical documents suitable for any laser printer supporting PCL5 language (PCL5e for monochrome printers, PCL5c for color devices). With SPOOL MASTER GRAPHICS module you will be able to:  enrich your iSeries AS/400 documents with logos, columning and images (Overlay)  change the font appearance for the entire printout or parts of it  print barcodes  expand or compress the number of text lines on each page  reformat the text  take control of every characteristic of the printed output (number of copies , duplex printing, printer readdressing for specific copies, input and output bin setting, stapling, punching etc.) Overlays Overlays are the graphic elements that you can add to your iSeries printouts, for instance logos, columning, images etc. Overlays are produced on MS Windows platform using any drawing or writing software (Corel DRAW, MS Word, MS Excel, OpenOffice Writer, OpenOffice Draw etc) and then transferred onto the iSeries system; from here on, the printing process is natively managed on AS/400 and is completely independent from the PC environment where the graphic was generated. Acting as transparent films or drawing layers, Overlays can be can be overlaid and combined with each other in order to optimize the maintenance of the original graphic elements and ensure uniformity of the final output. Thanks to this feature you can:  apply the same header (logo and company address) to diffe- rent prints, using it alone or stacked with other graphic ele- ments; when a change is needed, you can simply modify the shared overlay to have all the prints simultaneously updated.  easily manage multi company environment creating for each document type a neutral layout to share between different organizations and arranging the variable parts (logo, company data etc.) into company-specific overlays to maintain separa- tely  diversify the pages layout within the same document, over- lapping the overlays in different combinations in order to adapt the graphics to the variable content of the spooled file. www.spoolmaster.it ® Spool Master
  • 6. Reorganizing data Remapping functions let you work on specific areas of the printout (a character, a string, one or more rows, one or more columns etc.) in order to relocate, copy, complete and format the spooled file content. Using remapping actions you will be able to:  Move, copy and delete text areas  insert static or variables captions  Number the pages (also in page nnn of ttt format)  apply fixed and proportional fonts and soft-fonts  transform strings into one-dimensional and two- dimensional barcodes Remapping SPOOL MASTER lets you dinamically rebuild the spooled file content, increasing or decreasing the number of “detail” rows (that is the infor- mation that appear between the header and the footer of the document, such as the items of an invoice or the movements of an account statement) that must be printed on each page. This feature allows you to:  recognize and split documents contained in a single spooled file, detecting the changes of one or more keys after loading a new page  increase or decrease the number of detail rows to be printed on each page and, consequently, decrease or increase the total number of printed pages  diversify the number of detail rows depending on the page type - first page, last page and intermediate - in order to optimize the final output (for instance, printing detail rows in the bottom of all pages except for the last, where we need some footer space to print the document summary)  delete unwanted rows from the output  insert new detail rows  delete entire unwanted pages  group the detail rows into logical sections to allow the insertion of table headers and to simplify the subsequent remapping opera- tions. Monochrome or color printing Duplex printing Dynamic insertion of graphic stackable elements (overlays) Dynamic insertion of static content (eg: standard delivery conditions) Definition of output characteristics (paper size, orientation, line spacing, default fonts, input and output bins, number of copies to print, etc.). Each document type supports alternative sets of parameters (to diversify, for example, the number of copies depending on the context) and specific settings for individual copies and pages. Support for PJL and Prescribe finishing commands (stapling, punching etc.) Data reorganization Document recognition and splitting inside the same spooled file Text remapping Barcodes printing Boxes and lines insertion Conditional processing of each individual option and action Each action can be restricted according to the copy number and other conditions (text strings contained in the print, spool file attri- butes, data read from the database or returned by custom pro- grams). This way you will be able to get different versions of the same docu- ment and manage, for example, the following situations:  insert translated captions and headers on invoices addres- sed to foreign customers  hide goods prices from the copy for the carrier  show the amount of commissions only on the copy for sales representatives Summary of supported features www.spoolmaster.it ® Spool Master
  • 7. PDF-TIFF moduleEnhancing your printed AS/400 documents is not enough? In addition to paper output SPOOL MASTER can produce digital copies of your prints in graphical (PDF, TIFF) or text (TXT, RTF, DOC) format. Thanks to its wide range of functions, you can archive and distribute your AS/400 documents automatically, in a inexpensive and “smart” way. SPOOL MASTER PDF-TIFF module can convert your AS/400 printouts into the following digital formats:  PDF - Portable Document Format (monochrome or color)  TIFF - Tagged Image File Format  TXT - ASCII text file  RTF* - Rich Text Format (text only) and DOC* - MS Word (text only) and save them into PC folders accessible from your network. This way you will be able to:  create PC files on demand  produce documents to send by means of SPOOL MASTER MAIL e FAX modules  archive documents in a logical structure of PC folders that reside on one or more servers, easily consultable from the workstations of your employees  feed a Document Management System (DMS)  publish documents on your web site and use electronic copies of your AS/400 prints for any other application that your creativity and your experience might suggest. Features PDF-TIFF module allows to produce one or more digital copies of the same document, each of them with its own name and speci- fic storage path. Both files names and storage path can be dinamically composed, using text strings extracted from the printout and some of the spooled files attributes (User, User Data, Form Type, Date, Time etc.). So you can give meaningful names to your PC files (for example, Invoice 12345 12-31-2015_ACME INCOR- PORATED.PDF) and organize them into a equally meaningful folder structure auto- matically built by SPOOL MASTER (for Dynamic building of file name and file storage path Support for different content version (with or without text remapping; for PDF and TIFF format, with or without graphic elements such as overlays and fonts) Splitting of documents contained in the same spooled file, according to level break fields read from the print File compression in ZIP format (with various compression levels and password protection) Conditional processing of each action, according to one or more conditioning rules Support for optional paper output suppression to create digital copies only Specific settings for each file format. For instance, PDF files support the following features:  Monochrome or color version  Resolution  Version (1.3, 1.4, Pdf/A)  Text options (raster, raster with searchable text, Acrobat Reader 12 fonts, True Type Fonts)  Thumbnails  Properties (Title, Subject, Author, Created by, Keywords)  Protection options (Owner and User Password, Print / Edit / Copy Text / Add Notes permissions) Summary of supported features example, the path ACME INC/INVOICES/ YEAR 2015/12 contains the customer’s name, document type, document year and month). The characteristics of each electronic docu- ment can be set in detail according to its final format. For PDF files, for instance, you can define whether to create monochrome or color file, text convertion options (as image, as searchable text etc.), pdf version (1.3, 1.4, Pdf/A), wheter to show thumbnails, values to assign to file Properties (Author, Key- words, etc.), protection features apply (password, print and edit permissions, etc.). All types of files can be compressed in ZIP format to reduce their storage space on your servers. Compressed files can also be password protected in order to restrict access to the documents inside them. www.spoolmaster.it ® Spool Master
  • 8. EXTRACT moduleDo you need to analyze data but retrieving information from your AS/400 database is too complex and expensive? SPOOL MASTER can recognize structured information contained in the printed text and extract them to feed DB2 databases and CSV, XLS and XML files. SPOOL MASTER EXTRACT module can read data inside the text of the spooled file and extract information into a structured format to feed AS/400 database files (DB2), delimited text files (CSV), structured text files (XML) and MS Excel* files (XLS). Once you have defined the rules needed to identify the logical structure of a certain printout and the meaning of the information that it contains, SPOOL MASTER can capture the data inside the spooled file and normalize them in a tabular format consisting of rows, columns and fields (cells); the result can be recorded into an AS/400 table, a delimited text file, a file written in XML language or a MS spreadsheet file. EXTRACT can recognize data even within nested structures, similar to the following sales report: COUNTRY STATE / PROVINCE SALES AGENT CUSTOMER PRODUCT (detail level) * Producing XLS files requires a copy of MS Excel version 2000 or above Manage nested structures up to nine nesting levels Data consolidation from subsequent printed rows Conditional assign to different fields the same value taken fron the same print printed area (for instance, write Debit and Credit columns starting from the Total amount according to its sign) Conditional assign to the same field a value taken fron alternative printed areas Extract data from the original print text or from the remapped one Split of multiple documents inside the same spooled file according to one or more splitting keys (for instance, to produce one data set for each country, or for each sales agent, and so on) Can produce “automatic” CSV files (without setting source layout and fields) in case of spooled file with a tabular format (plain queries, simple printouts with no nested levels and so on) Conditional processing of each action, according to one or more conditioning rules INDEX module Do you have a Document Management System to feed with the prints produced on the BM iSeries AS/400 platform? SPOOL MASTER can export them towards your EDM system togheter their indexing files.. More and more companies nowadays are using Elec- tronic Document Management software (EDM / DMS) to store documents in digital format and ma- ke them easier to retrieve and consult. Some EDM systems let you to implement legal archiving for accounts or tax documents (a legal compliant archiving method in digital for- mat alternative to paper documents storage), alleviating the burden of large phisical archives management. The most advanced softwares also offer workflow functionalities to manage documents acquisition or production within a controlled environment of digital flows that enhance and make safer the tradi- tional business processes. Thanks to SPOOL MASTER INDEX you will be able to automatically feed your document management software with AS/400 prints, combining the digital files produced by PDF-TIFF and EXTRACT modu- les with their specific indexing files (text files containing the keys used to import the document into the EDM system and to index it for search purposes). Indexing keys can be set parametrically, to allow the production of the indexing files suitable for your DMS. Thanks to its flexibility, the software allows you to organize the in- dexing keys into any horizontal, vertical or mixed layout and to com- pose text files and XML files. Retrieve the value of the indexing keys from static strings, spooled file text, custom programs Set for each individual field its openening and closing ASCII commands and the separator character Variable horizontal, vertical or mixed record layout Generate a new index file for each document,or add the keys to an exisiting one Conditional processing of each action, according to one or more conditioning rules www.spoolmaster.it ® Spool Master
  • 9. MAIL moduleDo you want to save time and money on delivering your AS/400 documents? SPOOL MASTER can automatically send them by Email through any SMTP server, getting the required information from spooled files, AS/400 databases and custom AS/400 programs. SPOOL MASTER MAIL module can produce and send Email messages, attaching the files produced by PDF-TIFF and EXTRACT modules. You will be able to dispatch your AS/400 prints to your customers and suppliers by Email instead of by conventional mail or fax, speeding up the delivery and saving in direct and indirect costs (manual sorting and enveloping, postage etc. ). Dynamic retrieval of the settings needed for sending an Email (TO, FROM, REPLY TO, CC, BCC, Subject etc.) from static values, text of the spooled file, AS/400 database and custom programs Version selection (document with or without remapping and graphical elements) Multilingual Email body content, combining different texts and signatures Insertion of the spooled file content inside the body of the Email (instead of an attachment) Splitting documents by addressee inside the same spooled file Optional attachments compression in ZIP format (with several compression levels and password protection) Additional attachments retrieved from MS Windows platform Use of Mailing Lists to send circular letters to groups of addressees Option for printing only in case the document recipient has no Email address (to avoid unnecessary paper copies and facilitate the sorting of printed documents that need to be sent by conventional mail) Support for holding and scheduling Email messages MS Windows client application for checking the transmission status of each Email, available to an unlimited number of users Conditional processing of each action, according to one or more conditioning rules Summary of supported features www.spoolmaster.it ® Spool Master Features Messages are sent via any outgoing mail server supporting the standard SMTP pro- tocol (Simple Mail Transfer Protocol); the server may be internal or outside your IT infrastructure (for example, email services supplied by an internet service provider). The fields required to compose the messa- ge (To, From, CC, BCC, Subject etc.) are retrieved in real time from one or more sources (static values, text strings extrac- ted from the spooled file. AS/400 databa- ses or custom procedures). Emails may contain texts and signatures recorded in specific SPOOL MASTER ta- bles; the product supports multiple ver- sions of texts and signatures in multiple languages, in order to adapt the message according to the recipient’s nationality. The attached documents can be compres- sed in ZIP format to limit the messages size and to apply a protection password. TXT files can be sent not only as attach- ments, but also as text in the message body in order to deliver simple warning or alert notifications. Besides the main file (that is the document corresponding to the AS/400 spooled file), you may dynamically attach multiple addi- tional PC documents residing on MS Win- dows platform (data sheets, contract terms and conditions and so on). Emails can eventually be sent without prin- ting any physical copy, in order to reduce paper waste and to print only when stric- tly necessary (for instance, in case of sub- jects without an Email address or a Fax number that must receive their documents by conventional mail). A specific Client application, that can be installed on an unlimited number of MS Windows workstations, enables your end users to check the transmissions status and to resend, release, hold and edit the Emails produced on iSeries system. With the MAIL module you can send by electronic mail the graphical documents (PDF, TIF) and the text ones (TXT, CSV) produced by PDF-TIFF and EXTRACT modules.
  • 10. FAX moduleDo you need to send your IBM iSeries AS/400 spooled files by Fax? By means of its native Fax server or using a third-party product like Equisys Zetafax, SPOOL MASTER can deliver your documents fully automatically. Dynamic retrieval of the settings needed for sending a Fax (Fax Number, From, From Company, To, To Company, Subject, Cover sheet) from static values, text of the spooled file, AS/400 database and custom programs Version selection (document with or without remapping and graphical elements) Multilingual cover pages and texts Splitting documents by addressee inside the same spooled file Use of Fax Lists to send circular letters to groups of addressees Option for printing only in case the document recipient has no fax number (to avoid unnecessary paper copies and facilitate the sorting of printed documents that need to be sent by conventional mail) Holding and scheduling of transmissions Automatic retry to resend faxes in case of failure MS Windows client application for checking the transmission status of each fax, available to an unlimited number of users Delivery notificasions (printed or emailed) Native fax server, using internal or external analog fax modems Class 1, 1.0, 2 e 2.0 Integration with Equisys Zetafax, with support for all fax submission parameters (Zetafax user, Cover sheet, Priority, scheduled date and time, Charge code etc.) Conditional processing of each action, according to one or more conditioning rules Optional module to send documents by fax from personal computers inside your network (FAX-OFFICE). Summary of supported features www.spoolmaster.it ® Spool Master SPOOL MASTER FAX module allows to send by Fax the documents produced through PDF-TIFF module. You will be able to dispatch to customers and suppliers your AS/400 prints by Fax quite automatically, speeding up documents transmission and avoiding manual intervention such as printing and scanning paper, resubmitting on error etc. Features The fax engine supports sending over ana- log telephone lines eby means of analog internal or external Fax Modems Class 1, 2, 2.0 e 2.1. You can also use USB Fax Mo- dems and Multi Modem Cards, provided that they are of analog type and they can emulate serial (COM) ports. Base configuration provides a single COM port; however, you can enable up to sixty modems (grouped into one or more col- lective queues for simultaneous transmis- sions with multiple fax devices) with the optional license for multi-port faxing. As an alternative, SPOOL MASTER may submit documents to a Zetafax fax server (a software by Equisys plc) passing all the parameters required by this application (Zetafax user, Coversheet, Charge Code, Priority etc..). In both cases, the data needed to set up the transmission (Telefax Number, Addres- see Name and Company, Sender Details, Subject, Cover Sheet, Priority, Modems Set, COM Port etc.) are retrieved in real time from multiple sources (static text, strings extracted from the spooled file content, information read from a database or returned by a custom external pro- gram). Faxes can be preceded by cover sheets with custom texts in various languages that can be set up and edited through the pro- duct interface. As well as to individual telephone num- bers, faxes can also be transmitted to lists of recipients (Fax Lists) to make easier the delivery of newsletter, advertisements, commercial offers and so on. Faxes can eventually be sent without prin- ting any physical copy, in order to reduce paper waste. SPOOL MASTER FAX comes with its speci- fic Client application that can be installed on an unlimited number of MS Windows workstations and through which your end users can check the transmissions status and to resend, release, hold and edit the faxes produced on iSeries system. The product also provides fax delivery notifications by means of reports printed or sent by Email. SPOOL MASTER FAX sends documents using its own fax engine capable of direct interface with mo- dems and that manage the transmission process.