Nuance Solutions Presentation

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Scant to Word, Excel, Powerpoint, Create fillable forms. Route documents faster.
Better manage digit files.
smart Scanning.

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  • Good Morning/Afternoon. Today, I would like to take a few moments to speak with you about an exciting new solution for Xerox multifunction devices. Specifically, I am going to share with you an overview of the newly enhanced Xerox Scan to PC Desktop Professional solution – Version 10. The Scan to PC Desktop Professional solution, leveraging Xerox Extensible Interface Platform ™ technology, is designed for seamless integration with Xerox network multifunction devices. Scan to PC Desktop Professional is a server and desktop based solution providing a world class, award winning set of document imaging, archiving, editing, organization and PDF workflow tools.
  • Put simply… Xerox Scan to PC Desktop Professional Makes scanning in your office Easy and Personal Let’s take a closer look.
  • When you look around your office today…where does the majority of your organization’s knowledge and information live? In truth, it resides in three dominant but incompatible formats: Paper – where most of your organization’s historical information resides trapped in the physical world PDF – the industry standard for sharing and archiving knowledge and information but very difficult to revise and edit And finally – Microsoft Office or more specifically, Word, Excel and PowerPoint. Literally the gold standard for document creation but not a viable tool for archiving and sharing of information The challenge is how to move your organization’s knowledge and information easily between these three powerful yet incompatible information formats
  • The answer to bridging this information divide comes from Xerox and Nuance Introducing Scan to PC Desktop Professional 10 The power of scanning with Xerox multifunction devices combined with a world class, award winning set of document imaging, archiving, editing, organization and PDF workflow tools from Nuance Xerox and Scan to PC Desktop Professional allow you to seamlessly move knowledge and information back and forth between Paper, PDF and Microsoft Office The end result…a tremendous leap forward in office productivity for your organization.
  • Now I will give you an overview of the Top 5 features and benefits for the Scan to PC Desktop Professional solution. There is so much that your organization can do with this solution. But in our short period of time together, I wanted to focus in on the most important features and benefits for your organization.
  • Save Time at the Xerox MFP with Personalized Scanning Step up to the Xerox MFP, login and the touch screen panel changes to reveal personal scanning destinations that make sense. Press the scan button and documents are reliably delivered directly to your computer or other specified destinations quickly, in the right format, conveniently and securely. From your computer you can customize the user interface of any Xerox MFP on the network and immediately change the folders and preferences that you want available to you at the device Send files directly to your computer in the fewest possible steps Easily customize the Xerox MFP to view your network folders, even folders on your local desktop PC, as scanning destinations
  • Route Documents Anywhere with the Push of a Button Scan to PC Desktop makes distributed document capture easy, secure and productive. Now you can effectively replace manual paper processes with efficient document sharing over email, the web, and document management systems. Send files from the Xerox MFP to practically anywhere you want them to go Capture paper documents from the Xerox MFP and send them directly to email, Microsoft SharePoint, FTP, Web folders, and ODMA supporting content management systems Customizable workflows allow you to combine options, destinations, and formats into a single step available as a button on the Xerox MFP Open and save PDF files directly to Interwoven, Open Text and LexisNexis CaseMap
  • Easily Create and Assemble PDF Documents Scan to PC Desktop simplifies things by handling everything your office handles now, plus elements that Microsoft Windows and SharePoint don’t handle well—like scanned paper and PDF. Create a single, compact, searchable and universally readable PDF document (100% compatible with, but not requiring Adobe® Acrobat®) from multiple word-processing, spreadsheet or scanned paper documents with the single click of the mouse on your PC. Create fillable forms from scanned forms or static PDF forms Create secure PDF documents by applying password protection and digital signatures
  • Communicate Clearly and Precisely with Edited PDF Files With Scan to PC Desktop, you get everything you need to effortlessly edit, annotate, correct typos, add or clean up scanned images, create fillable forms and even touch up objects directly within PDF files. You can also change colors, fonts, or point sizes, copy graphics, charts and text from PDF files and place them in Microsoft Word, Excel or PowerPoint. Now you can communicate your ideas and collaborate without limitations. Touch up text and images directly within PDF files Add notes, annotations, stamps, watermarks and Bates Stamps Create and edit bookmarks, tables of content and hyperlinks Redact (black-out) or highlight important information Add audio or video files to your PDF documents
  • Convert Paper and PDF into Documents You Can Edit Scan to PC Desktop lets you unlock information stored in paper documents and turn them into files you can edit in seconds. Your converted documents look exactly like the original—complete with columns, tables, bullets and graphics. What’s even more exciting is that the fully-formatted documents are easy to edit the right way, with flowing text across columns, saving hours of document recreation. Eliminate re-typing of documents by turning your paper and PDF documents into editable text documents, in formats like Microsoft Word, Excel, and Corel WordPerfect Turn paper forms into fillable PDF and Microsoft Word forms Extract data from filled PDF or printed forms into spreadsheets or databases Logical Form Recognition™ (LFR) allows paper forms to be turned into PDF or Microsoft Word forms that can be edited or filled out Nuance’s built-in RealSpeak engine allows you to convert paper and PDF files into WAV audio files that can be listened to any time and anywhere
  • Thank you for your time and consideration today. For additional information on the Scan to PC Desktop Professional solution, please contact your local Xerox sales representative. You may also contact the dedicated Nuance Account Manager, Dan Troup. And additionally, you will find more information on the web about the Scan to PC Desktop Professional solution including Flash virtual demos at: www.xerox.com/scan2pc Or www.nuance.com/scan2pc (Note: English only Web Site)
  • Good Morning/Afternoon. Today, I would like to take a few moments to speak with you about an exciting new solution for Xerox multifunction devices. Specifically, I am going to share with you an overview of the newly enhanced Xerox Scan to PC Desktop Professional solution – Version 10. The Scan to PC Desktop Professional solution, leveraging Xerox Extensible Interface Platform ™ technology, is designed for seamless integration with Xerox network multifunction devices. Scan to PC Desktop Professional is a server and desktop based solution providing a world class, award winning set of document imaging, archiving, editing, organization and PDF workflow tools.
  • EXPLAIN: CAPTURE is typically from a Xerox MFP however for electronic forms or existing scanned documents we can also monitor email and Windows folders; PROCESS happens at server level and are automated based on workflow configuration during set up. Always cover: Bates Stamp, PDF Security, Append, and then typically rotate pages and file compression. Let them read the others. Highlight multiple output formats including a searchable PDF. STORE can be to multiple destinations and above gray line is included with most common being a Windows folder structure however also able to add on (for cost) lots of other integrations to databases such as SQL, Oracle and ODBC just to name a few. GOAL: The 3 step simple process: Capture (getting the document), Process (doing something to the document) and Store (placing document in destination-s)
  • Now I will give you an overview of the Top 5 features and benefits for the Scan to PC Desktop Professional solution. There is so much that your organization can do with this solution. But in our short period of time together, I wanted to focus in on the most important features and benefits for your organization.
  • EXPLAIN: Additional benefits of the EIP devices GOAL: If client is not looking at EIP devices for purchase they will based on these advantages;
  • EXPLAIN: Additional benefits of the EIP devices GOAL: If client is not looking at EIP devices for purchase they will based on these advantages;
  • EXPLAIN: Some workflows/processes it may be easier to use automated data capture allowing the user to place a stack of documents into the feeder at one time for batch scanning and allowing ScanFlowStore to capture metadata from text or barcode on the document GOAL: Client sees an even easier way of metadata capture and understands it can be using Zone OCR (included in base product) or barcodes (additional cost).
  • EXPLAIN: Some workflows/processes it may be easier to use automated data capture allowing the user to place a stack of documents into the feeder at one time for batch scanning and allowing ScanFlowStore to capture metadata from text or barcode on the document GOAL: Client sees an even easier way of metadata capture and understands it can be using Zone OCR (included in base product) or barcodes (additional cost).
  • Nuance Solutions Presentation

    1. 1. Capturing Office Productivity at the MFP & Beyond Xerox Scan To PC Desktop ® Professional 10 For Xerox Multifunction Devices
    2. 2. Introductions & Agenda <ul><li>Michael Cochi - Regional Sales Manager, Nuance Communications, Inc </li></ul><ul><li>Nuance Solutions – Two Lane Highway </li></ul><ul><li>Scan2 PC Desktop Overview </li></ul><ul><li>Top 5 Features & Benefits </li></ul><ul><li>ScanFlowStore </li></ul><ul><li>Top 5 Features & Benefits </li></ul><ul><li>Demo…………………………………………… </li></ul><ul><li>Q&A…………………………………………….. </li></ul>45 Minutes 20 Minutes 15 Minutes
    3. 3. ScanFlowStore Scan 2 PC Nuance Solutions are a “Two Lane Highway”
    4. 4. 100% Middleware Structured Processes Scan to Archive Information Capture Centralized Workflows Client Based Unstructured Processes Scan to Desktop Editable Formats/Redaction Fillable Forms ScanFlowStore Scan 2 PC Product Offerings
    5. 5. In a Word… <ul><li>Scanning </li></ul><ul><li>Made </li></ul><ul><li>Easy </li></ul><ul><li>Scanning </li></ul><ul><li>Made </li></ul><ul><li>Personal </li></ul>
    6. 6. Where Does Information Live in Your Customer’s Office Information Formats But Incompatible Three Dominant
    7. 7. The Solution… Bridging the Gap Between Paper, PDF and Microsoft Office
    8. 8. The Pieces… (Desktop and Server Products) Powerful yet user friendly desktop interface and document manager for all of your scanned images and personal files. * Accurate document conversion through professional level Optical Character Recognition (OCR). Securely create or convert PDF files into virtually any format for information extraction, editing or collaboration. * PSP Server Software Personalized Scanning Platform (PSP) Server module facilitates communication between MFPs and desktop document management software.
    9. 9. <ul><li>Top 5 Features & Benefits </li></ul>
    10. 10. Save Time at the Xerox MFP with Personalized Scanning <ul><li>Customer will be able to easily customize the Xerox MFP to view their network and desktop folders as scanning destinations </li></ul><ul><li>They can launch time saving digital document workflows directly from the MFP </li></ul><ul><li>Customers can personalize the user interface of the Xerox MFP for each user’s own scanning requirements </li></ul><ul><li>They can send files directly to their PC with the fewest possible steps </li></ul>
    11. 11. Route Documents with the Push of a Button <ul><li>Your customers can send files from the MFP to THEIR PERSONAL desktop with the simple push of a button. </li></ul><ul><li>THEIR PERSONAL document workflows are automatically started at THEIR PC i.e. convert paper to Word, Excel, Searchable / Fillable PDF even Audio </li></ul>
    12. 12. <ul><li>Customers can simplify how they work with all types of information formats like Paper, MS Office and PDF documents </li></ul><ul><li>They can instantly assemble compact PDF files from Windows applications and scanned files to create new unified PDF documents for distribution </li></ul>Easily Create and Assemble PDF Documents <ul><li>Customers can easily produce fillable PDF forms from legacy paper forms or static PDF documents </li></ul><ul><li>They will be able to create secure PDF files with password protection and digital signatures </li></ul>
    13. 13. Communicate Clearly and Precisely with Edited PDF Files <ul><li>Customers will be able to communicate their ideas and collaborate without limitations </li></ul><ul><li>Touch up text and images directly within PDF files </li></ul><ul><li>Add digital notes, annotations, stamps, watermarks and Bates Stamps </li></ul><ul><li>Edit bookmarks, tables of content and hyperlinks </li></ul><ul><li>Redact (black-out) or highlight important information </li></ul><ul><li>Add audio or video files to your PDF documents </li></ul>
    14. 14. <ul><li>Users will have the tools to unlock information stored in paper and create files you can edit in seconds. </li></ul><ul><li>Convert paper and PDF directly into editable files like Word and Excel </li></ul><ul><li>Turn legacy paper forms into fillable PDF and Microsoft Word forms </li></ul>Convert Paper and PDF into Documents You Can Edit <ul><li>Extract data from printed forms directly into databases </li></ul><ul><li>Convert paper and PDF into audio files that can be listened to any time and anywhere </li></ul>
    15. 15. Thank You! For additional information please contact your local Xerox representative or the Nuance resources below. Michael Cochi Regional Sales Manager Nuance Communications Office: (508) 545-1920 E-Mail: michael.cochi@nuance.com Additional information on the Web: www.xerox.com/scan2pc Or www.nuance.com/scan2pc (Note: English only Web Site)
    16. 16. Easy and Efficient Digital Archiving with…
    17. 17. Introductions & Agenda <ul><li>Michael Cochi - Regional Sales Manager, Nuance Communications, Inc </li></ul><ul><li>Nuance Solutions – Two Lane Highway </li></ul><ul><li>ScanFlowStore </li></ul><ul><li>Top 5 Features & Benefits </li></ul><ul><li>Demo…………………………………………… </li></ul><ul><li>Q&A…………………………………………….. </li></ul>20 Minutes 10 Minutes 15 Minutes
    18. 18. ScanFlowStore Scan 2 PC Nuance Solutions are a “Two Lane Highway”
    19. 19. 100% Middleware Structured Processes Scan to Archive Information Capture Centralized Workflows Client Based Unstructured Processes Scan to Desktop Editable Formats/Redaction Fillable Forms ScanFlowStore Scan 2 PC Product Offerings
    20. 20. Solution Overview
    21. 21. Server Product Only NOTE: No Desktop Software SFS (Software Only) Offers customers Intelligent Archiving using structured workflows or live browse through the MFP’s User Interface, Coversheets, or Zone OCR. Connects to many Document Management Systems.
    22. 22. PROCESS OVERVIEW STORE ERP/CRM* Financial Applications* Databases* Content Management* ODBC* *add on connectors Printer/Email CAPTURE Primary capture point is Xerox device PROCESS Remove Blank Pages Rotate Pages Despeckle/Deskew File Compression OCR: Full Page & Zonal Searchable PDF; MS Word & Excel Output
    23. 23. <ul><li>Top 5 Features & Benefits </li></ul>
    24. 24. HOT BUTTONS Enlarged graphic icons for easy workflow selection from Xerox MFP UI Simple User Interface - Hot Buttons on UI
    25. 25. User Entry Data Capture Select specific workflow to scan and automatically archive METADATA determines folder structure, file name/properties and page annotation Manual text string entry for metadata AND interactive database lookup for metadata entry
    26. 26. LIVE BROWSING Real time navigation from a root starting point within a folder Key Application - Intelligent Scan to Folder (User Interface)
    27. 27. Key Application - Intelligent Scan to Folder (cont.)
    28. 28. Server Based OCR - Searchable PDF, MS Word, MS Excel Petersen
    29. 29. Key Application – Central Administration
    30. 30. Automated Data Capture – Zonal OCR ZONAL OCR will automatically extract metadata for intelligent creation of digital archive Vendor Name Customer # Invoice #
    31. 31. Automated Data Capture – Barcode Recognition POD # BARCODE font is extracted from documents, cover sheets or page separators to automatically extract metadata for intelligent creation of digital archive Note: Optional Module for ScanFlowStore
    32. 32. Pricing & ROI
    33. 33. Pricing & Base Solution Configuration - ScanFlowStore <ul><li>Product: Basic Server & 1 MFP License = $1,399 </li></ul><ul><li>Product: Incremental MFP License = $399 </li></ul><ul><li>Product: Connectors & Modules = $1,099 </li></ul><ul><li>Annual M & S: Basic Server & 1 MFP License = $252/year </li></ul><ul><li>Annual M & S: Incremental MFP License = $72/year </li></ul><ul><li>Annual M & S: Connectors & Modules = $204/year </li></ul><ul><li>Note: Additional Quantity Discount License Plans, Connectors & Maintenance Available Directly Through Xerox </li></ul>SLP Pricing ($USD) Effective January 1, 2010
    34. 34. ROI Example – WC 7425 & SFS Solution Xerox MFP & ScanFlowStore Solution Pays for Itself After Scanning in Only 2,641 Pages – Basically (1) Banker’s Box
    35. 35. Additional Information Available Online www.scanflowstore.com
    36. 36. PRODUCT QUESTIONS CUSTOMER DEMONSTRATIONS Michael Cochi Regional Sales Manager Nuance Communications, Inc [email_address] 774.286.9870 TECHNICAL ASSISTANCE ScanFlowStore Support Team support@scanflowstore.com 704.899.9931 option 2 For brochures, case studies, supported devices, integrations, product videos, technical movies and more be sure to visit WWW.SCANFLOWSTORE.COM Sales & Support Resources
    37. 37. THANK YOU!
    38. 38. Solution Demonstration

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