The document describes a global phone book for Endeka employees. It allows fast searching of employee information including name, location, department, job title, manager, and contact details. Users can upload pictures and click to send messages or emails. The phone book aims to improve access to people across the distributed, global company by providing an easy way to find contact information and reflect organizational changes quickly using existing IT systems at no additional cost.

1. Endeka Phone Book
A Global Directory of Employees
Improving access to our people

2. Endeka Phone Book
 An Intranet based phone book
 Fast and easy searching of employee information
 Organisation chart included – drill down,up & across
 Optional Picture upload
 Instant Messaging availability/Email from single click
 Can be maintained locally by the user

3. Why do we need a Phone
Book?
 People are the companies single biggest asset
 We are a highly distributed global company
 Easy access to each other is essential
 The company reporting structure is not secret
 Changes need to be reflected quickly
 IT systems can provide the tools to create a single virtual
building, thereby enabling efficient, effective and
personalised collaborative working across the whole
organisation
 ‘None of us are as good as all of us’

4. Who and what will be included?
 All employees (excluding some shop floor operatives)
 For each person the following information will be included
 Name (First name, surname)
 Location (Site)
 Department (e.g Finance, Production etc)
 Job Title (defined by Site Manager)
 Manager (selected from phone book and defined by Site Manager)
 Office phone number
 Mobile phone number (optional)
 Photo (optional)
 Email address (Can also be personal for people not in GW)

5. How much will it cost?
 Utilising some free software from Novell called eGuide this
will be a zero capital and zero maintenance cost application
 Use existing Endeka server
 Users to maintain own information in future, reducing
centralised admin time and improving accuracy and
timeliness

6. Benefits

7. Demonstration
 http://phonebook.endekaceramics.com