Secretary Function: How to make name placards for club members using the OUAT Free Toast Host site.

1. F U N C T I O N : S E C R E T A R Y
How To Make Name Placards
In OUAT Free Toast Host

2. Permissions
 The below officers have access to make name tags on
the Orange Upon A Time Website.
 Club Secretary
 VP Membership
 Club President

3. Go to http://ouat.toastmastersclubs.org/

4. Click on Member Login

5. Enter your E-mail or Name, select your name,
and then enter your password.

6. Your first time?
 If this is your first time logging in to our website, or
if you forgot your password, just select your name
and click "Authenticate / Login" without entering in
a password. An authentication link will be e-mailed
to you.
 You will then be prompted to reset your password.

7. Review the “Members Only” Section
The “Members
Only” section
gives access to the
parts of the site
that you as a
member and
officer can review.

8. Select, “Membership Management.”

9. You will then be navigated to the Membership
Management page.

10. Confirm / Edit Member Name
 Find the member’s name on the list.
 If the member’s name needs to be corrected, check the arrow
to the right of their name to make any necessary edits.

11. Confirm / Edit Member Name
 You will be taken to
the, “Edit Member
Profile,” screen.
 Make changes to
the member’s name
in the, “Your Name
with Toastmasters
Designation,” field.
 Click, “Save,” to
capture all changes.

12. Print Name Placards
 Close out of member management once you have
confirmed the member’s name spelling, award
credentials, and title.
 Click on, “File Manager,” in the, “Members Only,”
section on our home page.

13. Print Name Placards

14. Print Name Placards
 On the, “File Manager,” screen, scroll down until
you find the, “Secretary : Name Placard” document
file.
 Click the document icon on the left to download the
file.

15. Download Placard File

16. Download Placard File
 You will see a File Download box appear. Click the,
“Download,” button to save the word document to
your computer.

17. Print Name Placards
 Once the Microsoft
Word document has
been saved to your
computer, you can open
it from your saved
folder.

18. Print Name Placards
 Fill in the form fields
in the word document
with the member’s
first and last name.

19. Print Name Placards
 You can add their
award achievements
by clicking on the
drop down menus
next to the form
field.
 If the member doesn’t
have any awards, click
on the blank space
under, “Choose an
item.”

20. Print Name Placards
 If the member is
an officer, click
on the field next
to, “Orange
Upon A Time
#192,” to add
their officer title.
 If the member
doesn’t have an
officer role, click on
the blank space
under, “Choose an
item.”

21. Print Name Placards
 Once all information has been entered, print the
document onto card stock.