The document outlines a two-day training program for department directors and unit heads in four Fijian government ministries on core management functions. Day 1 covers organizing, planning, and staffing functions. Day 2 focuses on directing, coordinating, reporting, and budgeting. The training aims to discuss changes from a new ministry structure, key management roles and responsibilities, and provide hands-on exercises. It will be organized by the Civil Service Institute and utilize video conferencing with experts. The content draws on a recent functional review and participants' own experiences to teach practical management skills.

1. Sergei Pushkarev, UNDP Public Administration Specialist
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New Ministerial Structure and Internal Government Functions
The Civil Service Institute
Training for department directors and heads of units of
MoNP&D; MoI; MoE; MoH
Day 1. Training on organization, planning, and staffing
functions
- Organizing, that is the establishment of the formal structure of authority
throughwhich work subdivisions are arranged, defined, andcoordinatedfor
the definedobjective:
 Detailed discussion of a new structure
 What are the differences
 Challenges and opportunities
- Planning, that is working out in broad outline the things that needtobe
done and the methods for doing themto accomplishthe purpose set for the
ministry:
 Why planning
 Who does it within the ministry
 Tools and methods
 Examples and exercise
Staffing, that is the whole personnel functionof bringing in and training the
staff and maintaining favorable conditions of work:
 HR functions
 Management role in HR

2. Sergei Pushkarev, UNDP Public Administration Specialist
2
Day 2. Training on management, coordination, reporting
and budgeting functions
- Directing, that is the continuous task of making decisions andembodying
themin specific andgeneral orders and instructionsandserving as the leader
of the enterprise:
 Oral and written decisions and orders
 Types of written decisions and orders
 Examples and exercise
- Coordinating, that is the all important duty of interrelating the various parts
of the work; a common threadthat run throughall the activitiesof a
ministry:
 Incorporating coordination in management practice
 Techniques to ensure coordination within the unit
- Reporting, that is keeping those towhomthe executiveis responsible
informedas to what is going on, which thus includes keeping himself andhis
subordinates informedthroughrecords, research, andinspection:
 Established forms of reporting
 Standardization in reporting
 Data collection and processing
 Examples and exercise
- Budgeting, withall that goes withbudgeting inthe form of planning,
accounting and control:
 Budgeting, not accounting
 Aligning budgeting and planning
 Budgeting techniques for managers
 Examples and exercise

3. Sergei Pushkarev, UNDP Public Administration Specialist
3
Notes
- The training can be organized by the Civil Service Institute for two days for all staff
of the four FR ministries.
- A VTC can be arranged to invite experts to speak on some subjects and share
experience.
- The content should draw heavily on the results on the functional review and
experience of the participants themselves.
- Training should be hands-on, practical: minimum lecturing, maximum practical
work.
- FR consultants can be invited to lead some of the topics.
- This teaching module can be used to provide training to other ministries.