2. THEME
A career type. A teacher’s party
that consist of everything from
chalkboard décor and flower
bouquet-inspired centerpieces.
For dessert: schoolbook cookies,
pen candies, laptop and projector
cakes.
4. PROPOSAL LETTER
February 03, 2023
Mrs. Georgette Ilusorio
Purok Gemilina Baybay, Tabagak, Madridejos, Cebu
+63927-6994812
Dear Mrs. Ilusorio,
Greetings!
Thank you for contacting us about the possibility of coordinating the upcoming retirement party of your mother in law. We would be thrilled to be part of her
special day.
We are new when it comes to experience in coordinating parties and providing memorable, stress-free events but rest-assured we will make your dreams into
reality to make your mother in law happy. Should you decide to contract with us, we will make sure that you are able to take part in all the fun decisions regarding
the retirement party without having something to worry about the often stressful particulars. From the moment you become our client, we look out for your best
interests, from contracting out for better prices to making sure every last detail comes together when it is supposed to.
You mentioned that the retirement party will take place on April and that you might be interested in an indoor party. We are able to help during that time period,
but April is a busy month and full of bookings because of the Holy week. We encourage you to place a deposit soon so that we may set aside that date for you,
reserve your location, and begin planning.
Looking forward to get your response soon!
Sincerely,
5. .
WHAT :Retirement Party
“Goodbye Tension Hello
Pension”
WHEN :April 18, 2023
WHERE :Sunset Beach Resort
Tarong, Madridejos, Cebu
TARGET AUDIENCE :150 Guest
8. .
Retirements Party Package
Catering Services
Full catering services for 150
head.
6 Main Course (Buttered
Chicken,
Chicken curry, Beef with
sweet corn and mushroom,
sweet and sour pork,
Chopsuey,
Pasta, and Fish fillet
Rice, vegetable salad, Iced tea,
water
Standard set-up for tables and
chairs
Complete catering set-up and
utensils
Photo and Video Services
Photo Booth
Videographer
Photographer
9. TIMELINE AND IMPLEMENTATION
.
DATE DESCRIPTION
February 6, 2023 First meeting with client. Presentation of proposal
February 15, 2023 Second meeting with client. Signing of contract.
February 17, 2023 Planning with the team for event concept and venue based on
February 20, 2023 Meeting with client for presentation of the final event concepts and
February 22, 2023 Meeting with suppliers.
February 23, 2023 Checking for availability of venue.
March 10, 2023 Ocular site visit for venue with the client.
March 12, 2023 Canvassing of lights and sounds, flourist and décor, photo and video
March 13, 2023 Canvassing of souvenirs and printing for invitation
March 24, 2023 Sending invitations
March 25, 2023 Meeting with caterers for Menu's and food tasting.
April 01, 2023 Planning with the team for event concept and venue based on
April 5, 2023 Meeting with suppliers for finalization of events implimentation.
April 7, 2023 Meeting with the whole team together with client.
April 17, 2023 Checking of venue.
April 18, 2023 The Big night!!
10. BUDGET PROPOSAL
.
Expense Items Descriptions / unit cost Total cost Actual Cost Sales
Sunset Beach Resort 1/2 day exclusive used of venue 10,000.00 14,000.00 4,000.00
Full Catering Php 250.00/per head (150 pax) 37,500.00 52,500.00 15,000.00
Event Host Master of Ceremony 10,000.00 14,000.00 4,000.00
Venue Decoration
and Flourist 30,000.00 42,000.00 12,000.00
Video and photo
services 30,000.00 42,000.00 12,000.00
Lights and sound 35,000.00 49,000.00 14,000.00
Invitation and
Souvenir 25,500.00 35,700.00 10,200.00
Projected
Revenue Projected Income
RETIREMENT PARTY
Proposed Budget
178,000.00 71,200.00
249,200.00
NOTE: Add a column for:
1. Professional fee 40% of the total amount of
total cost
2. Have a contingency allocation
