Commsverse 2022 - Why you need to manage Microsoft Teams sprawl - Jun 2022

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Microsoft Teams empowers users to collaborate. However without governance it is easy for organizations to create thousands of Teams sites with no clear ownership and no lifecycle. This uncontrolled growth can quickly turn into sprawl resulting in an IT admin headache to manage and lead to user confusion and dissatisfaction as they struggle to identify which is the correct team to use. This session will discuss best practices on how to implement Teams lifecycle management to manage your teams through the following stages: 1. Teams creation 2. Ongoing management 3. End of life

Technology

Why you need to manage
Microsoft Teams sprawl
Nikki Chapple Principal Cloud Architect | MVP

About Me
Nikki Chapple
Principal Cloud Architect
CloudWay
@chapplenikki
Nikki Chapple | LinkedIn
Nikkichapple.com

Agenda
1. Why Teams sprawl occurs
2. The biggest risks of Teams sprawl
3. 5 As of Teams governance
4. Team Creation
5. Identity governance
6. Lifecycle management

Agenda
Why Teams sprawl occurs
The biggest risks of Teams sprawl
The 5 As of Teams governance
Team creation
Identity governance
Lifecycle management

Why Teams sprawl occurs
1. Rushed implementation
2. No user training
3. Lack of discoverability
4. No lifecycle management
5. No monitoring

The biggest risks of Teams sprawl
1. Stale & duplicate
content
2. Data overexposure
3. Data loss
4. Productivity loss
5. Chaos

Team governance is not just technology
1. Accountability
2. Adoption
3. Analyse
4. Action
5. Automation

Teams creation
Container
Sensitivity
labels
Naming
standards
(AAD P1)
Teams
templates
Duplicate
name
check
(custom)
Purpose
Naming
standards
(custom)
Approvals
(custom)
Multiple
owners
(custom)
Capture
Metadata
(custom)

Identity governance
Guests Terms
of Use
(AAD P1)
Member
Access
Reviews
(AAD P2)
Guest Access
reviews inc
delete B2B
accounts
(one AAD P2)
Ownerless
Teams – ask
members
Multiple
owners
(custom)
Reassign
ownerless
Team to
manager
(custom)

Lifecycle management
Archive
Expiration policy
(AAD P1)
Retention policies
Retention
adaptive scopes
(custom)
Move content
then delete
(custom)

Summary
Why Teams sprawl occurs
The biggest risks of Teams sprawl
The 5 As of Teams governance
Team creation
Identity governance
Lifecycle management

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