This document defines the seven project management tools that we use at Relocation Strategies Tampa

1. Seven Critical PM Tools to Ensure a Seamless Corporate Relocation
Project
Stakeholder Register and communication – A stakeholder register is a tool developed at the
beginning of a project that continues to evolve throughout the life of the project. It is used by
Project Managers (PM) to maintain pertinent contact information, i.e. email address, phone
number, etc. and project involvement information, i.e. what types of information does this
specific stakeholder need. This tool makes it possible for the PM to always have the appropriate
communication method and requirements for each project stakeholder to ensure accurate and
timely distribution of information.
Risk Register – A Risk Register is a significant master tool utilized in assessing, monitoring and
responding to risks throughout the life of a project. As a dynamic document the risk register is
updated and reviewed frequently to ensure that all identified risks are being properly planned
for. The risk register is used for both desirable and undesirable forms of risk.
Project Schedule – Project schedules are a record of all project milestones, activities and
deliverables accompaniedwith dates the start and stop dates for each. Schedules are used to
guarantee the proper sequencing of events/tasks takes place and that all interdependent task
are accounted for. It is the management of dependent task that isolate the “critical path” for the
project. By using a schedule, and managing the critical PM’s are able to predict if a project can
be completed in the desired timeframe. If the project is ahead or behind schedule the project
manager can take the appropriate action to prevent further delays, take corrective action, or
capitalizeon opportunities.
Requirements Documents – Requirements documents are utilized to document all the
requirements for a project, i.e. we must be down no longer than 2 days, the structure must
support 2,000 pounds, etc. This provides the PM with a record of everything that MUST happen
throughout the life of a project to fulfill the expectations of the project owner.
Budget Management – Project budgets are utilized to forecast project and measure project
budgetary performance against the original baseline. Budget Management is a critical
component of every project. By maintaining a project budget, PM’s can properly seek out
opportunities for savings, foresee under budgeted work packages and take the appropriate
actions required to meet project requirement while maintaining the original budget.
Meeting Agenda – Meeting agendas serve as a roadmap for project meetings and ensure that
the status of each work package is consistently being reviewed by the entire project team. Active
and newly identified risks are also very important agenda items. By using an agenda, the PM can
ensure that the project team stays on task and fully aware of the critical project topics.
Furthermore, the meetings are efficient and effective.
Meeting Summary – Meeting summaries are a tool used by PM’s to provide a record of project
meetings and to provide attendees with a reminder of what was covered during the meeting.

2. The summary will specify the owner of action items discussed along with the expected
completion date for each tasks. The formal and consistent use of meeting summaries will drive
the success of any relocation project. Summaries will also include a status for the overall project
and any updates to the five aforementionedProject Management tools