TechAdVenture Ltd's non-employee expenses policy outlines reimbursement guidelines for consultants, contractors, and partners. It states that expenses will only be reimbursed if an invoice is submitted by the 15th of each month for expenses incurred the previous month, and reimbursements will be paid within 30 days. The policy also details guidelines for travel expenses, requiring pre-approval of arrangements and budgets, and reimbursement of the most economic travel options. It allows for entertaining clients if approved in advance by the Managing Director.

1. TechAdVenture Limited
Non-employee Expenses Policy
Dated 27 July 2017
TechAdVenture Ltd. (SC448029)
Registered Office: Campbell Dallas, Titanium, 1 King’s Inch Place, Renfrew, PA4 8WF
Finance: Charleston House, 87-95 Neilston Road, Paisley, PA2 6ES (Tel: +44 (0) 2038685930)

2. Contents

3. About this policy
1.1 This policy deals with claims for reimbursement of expenses, including travel and hospitality.
1.2 This policy covers all consultants, contractors, representatives of supplier companies,
partners and investors only.
1.3 We reserve the right to amend this policy at any time.
Personnel responsible for this policy
1.4 The Managing Director has overall responsibility for the effective operation of this policy but
has delegated day-to-day responsibility for overseeing its implementation to Julie Pallisco.
1.5 You have responsibility to operate within the boundaries of this policy. Failure to adhere to
this policy may result in action being taken against you.
Reimbursement of expenses
1.6 We will reimburse expenses properly incurred in accordance with this policy. Any attempt to
claim expenses fraudulently or in breach of this policy may result in action being taken against
you.
1.7 Expenses will only be reimbursed if an invoice is submitted to Julie Pallisco by the 15th
calendar day of each month in respect of expenses incurred in the preceding month.
1.8 Claims for authorised expenses submitted in accordance with this policy will be paid directly
into your bank/building society account no later than 30 calendar days from submission.
1.9 Any questions about the reimbursement of expenses should be put to Julie Pallisco or the
Managing Director before you incur the relevant costs.
Travel expenses
1.10 Any travel arrangements should be discussed with the Managing Director and Julie Pallisco in
advance. We will allocate a budget for your travel (based on the available options at that
time).
1.11 You will be required to pay for your travel up to the agreed budget amount. You will be
reimbursed for your travel costs in accordance with clause 3 above. You will not be
reimbursed for any travel costs that exceed the agreed budget amount unless otherwise
agreed with the Managing Director.
1.12 The most economic means of travel should be chosen if practicable and you should use
existing travelcards or season tickets wherever possible. The following are not treated as
travel in connection with our business:
1.12.1 travel between your home and usual place of work;
1.12.2 travel which is mainly for your own purposes; and
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4. 1.12.3 travel which, while undertaken on our behalf, is similar or equivalent to travel between
your home and your usual place of work.
Entertaining clients
1.13 You may entertain actual or prospective customers only where your proposal and an
appropriate budget has been agreed in advance with the Managing Director. You will be
reimbursed for any expenses in accordance with clause 3 above.
Acknowledgement
I [ ] confirm that I have read and understood the terms of this policy.
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Date:
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