A new way to recruit participants into research. Mark Sidaway (Haelo/University of Manchester)

1. A new way to recruit participants into
research.
Mark Sidaway
(Haelo/University of Manchester)

2. Salford Integrated Care Programme
• The transformation of the health and social care system, for older
people in Salford (2013 -)
• Delivery of more integrated care
• Salford Population 234,000
• Salford residents 65+ years = approx 35,000

3. The CLASSIC survey:
 Recruit 4000 people over 65 with
a long term conditions across
Salford CCG
 Aim was to recruit 40 practices
and send the questionnaire to
250 patients from each practice
CLASSIC = evaluation of the SICP

4. But how do we target the right patients??
CLASSIC = evaluation of the SICP

5. •Enlist 40 GPs
•Search EMIS/VISION at 40 sites for specific LTCs
•Produce patient lists, exclusions
•Stuff envelopes at site
•Mail out from site
Engage the GPs directly..............
Time consuming and bureaucratic

6. Or use FARSITE.....
•Systematic
•Efficient
•Intelligent
Feasibility
And
Recruitment
System for
Improving
Trial
Efficiency

7. •The study is set up centrally in FARSITE by NWeH

8. •The Protocol parameters are entered and stored centrally.

9. •The system process the results
•Only GPs with relevant patients are selected

10. •These GPs are contacted
•If they agree to take part they are issued with secure logins
•Patient lists can then be generated from their access

11. Working with Docmail
•The mailing is taken care of by Docmail NOT the GP....
•The list is reviewed by the GP, the GP letter head selected....

12. Docmail automated mailing

13. • Saves time
• This facility improved Practice Manager
engagement as there was
1. No envelope stuffing!
2. No need to claim money back for postage.
3. No need to supply stationary.
Why Docmail?

14. We could identify number of suitable patients in
each practice before we targeted practices for
recruitment:
• Patients over 65
• Patients with one or more long term conditions
(QOF registers)
• Exclusions
• Patients with Alzheimer’s/Dementia
CLASSIC Capability

15. CLASSIC Recruitment
• We recruited 34 practices across Salford CCG
• Impact on GP and Practice staff time was
minimal, practices were keen to send out
more questionnaires
• In total, 13033 questionnaires were sent
• Received 4478 back – 34% response rate

16. Advantages
• Improve GP engagement
• Minimises impact on GP and practice team time.
• Changes to the system could be implemented if
we needed them
• Systematic, efficient, standardised searches
• Targets the patient rich environment

17. Any Questions?
Mark Sidaway
07 888 666 349
mark.sidaway@nhs.net
Independent research funded by the NIHR, project 12/130/33. Views and
opinions are those of the authors and do not necessarily reflect those of the NHS,
NIHR, NETSCC, HS&DR or DoH