Sara Newell updates from AIDD, TAI 2014

1. AIDD Updates
Sara Newell
July 9, 2014

2. Staffing Updates
• Aaron Bishop, Commissioner
• Sharon Lewis, Principal Deputy Administrator,
ACL, HHS Secretary Sylvia Burwell’s Senior
Advisor on Disability Policy
• New staff:
– Clare Barnett (P&A/HAVA programs)
– Allison Cruz (DD Council program)

3. DDC Staff Contact Information
Allison Cruz
– Regions 1, 5, 6
– Phone: (202) 357-3439
– E-mail: Allison.Cruz@acl.hhs.gov
Sara Newell
– Regions 2, 3, 4
– Phone: 202-690-5963
– E-mail: Sara.Newell@acl.hhs.gov
Rita Stevens
– Regions 7, 8, 9, 10
– Phone: 202-260-6818
– E-mail: Rita.Stevens@acl.hhs.gov
3

4. Grants Management Updates
• OGM Fiscal Points of Contact:
– DD Council Contact: Rebecca Mann
• Phone: (202) 357-3423
• E-mail: Rebecca.Mann@acl.hhs.gov
– Rimas Liogys, Director:
• Phone: 202-357-3454
• E-mail: rimas.liogys@acl.hhs.gov
– Yi-Hsin Yan, Management and Program Analyst:
• Phone: 202-357-3436
• E-mail: yi-hsin.yan@acl.hhs.gov4

5. Interagency Efforts
• HHS National Alzheimer's Plan
• HHS/ED Early Childhood Developmental and Behavioral
Screening Initiative
• APS
• AOA LTCOP
• OSEP/ED PTI
• Youth Transition
• NINR
• ACL ADRC/No Wrong Door
• HHS Epilepsy Initiative
5

6. Review of PPRs/SPAs
• Staff completed reviews of the FY13 PPRs and
FY14 SPAs
• Conducted an analysis of the data to identify
potential outliers
• All FY13 Program Performance Reports and
FY14 State Plan Amendments submitted in DD
Suite have been accepted.
6

7. Review of PPRs/SPAs
• Continuing to develop guidance to improve
report quality and reliability
• Will be engaging in further discussions with
Councils around their reporting
7

8. Quality Review System Pilot
• In 2012, OPS engaged in a project to:
– Review and evaluated MTARS
– Developed revised model – called Quality
Review System
– Developed review tools

9. Quality Review System
9
Tier 3 - On-site review for red
flag programs, which AIDD can
conduct at any point, but most
likely after Tiers 1 & 2
Tier 2 - Periodic in-depth
Compliance & Outcome
Review (desk review & site
visit)
Tier I - Annual PPR/State Plan
Review (compliance and
outcomes)
Organizational
Review

10. 10
Compliance Outcomes
Organizational
Review
QUALITY REVIEW SYSTEM
Quality Review System (QRS or “Q”)

11. 11
Compliance Review
Tier 1: Annual PPR and
SPA Review
Tier 2: Periodic in-
depth compliance
review
Outcome Review
Tier 1: Annual PPR
Review - Outcome
measures
Tier 2: Periodic in-
depth outcome
reviews
Federal
Staff
Review
Team
Federal
Staff
Review
Team

12. Tier 1:
Annual Compliance and Outcome Review
• Conducted annually by federal staff
• Focus on high level program compliance
and outcome reviews
12

13. Tier 1:
Annual Compliance and Outcome Review
• Compliance review:
– Review and analysis of the Program
Performance Reports (PPRs) and State Plan
Amendments (SPAs)
– Assess whether grantee is compliant with DD
Act requirements
13

14. Tier 1:
Annual Compliance and Outcome Review
• Outcome review:
– Review and analysis of the Program
Performance Reports (PPRs) and State Plan
Amendments (SPAs)
– Focus on data and narrative(qualitative) to
assess results
14

15. Tier 1:
Annual Compliance and Outcome Review
• Tier 1 Review tool
– Developed by Workgroup
Members: Wanda Willis, TN, Claire Mantonya,
UT, Brian Cox, MD, Kathy McAllister, FL
– AIDD staff conducted pilot of Tier 1 review tool
in 2013 and 2014
– Recently expanded tool for future use
15

16. Tier 2: Status
• Tier 2 document to be completed by end of 2014
• Piloting process will begin in 2015
• Focus on in-depth review of program compliance and
program outcomes
• Verifies grantee is compliant with all aspects of DD Act
requirements and is achieving outcomes
• Desk reviews, on-site visits
16

17. Performance Measures: Update
Allison Cruz
July 9, 2014

18. 18
• Performance Measures developed by
Workgroup (2011-2013)
– (9)DDC Representatives:
Millie Ryan AK, Graham Mulholland PA, Anna Lobosco
NY, Holly Riddle NC, Joanna Cordry TX, Vendella Collins
MI, Wanda Willis TN, Ed Holen WA, Carol Stamatakis NH,
NACDD & AIDD staff.
• Performance Measures Pilot (2013-2016)
– (9)DDC Representatives: Becky Harker- IA, Margie
Harkness- IL, Sherry Manning & Kari Horn- NV, Anna
Lobosco- NY, Cheryl Hess- ND, Alicia Cone- TN, Ed
Holden & Brian Dahl- WA, Fil Clissa & Ann Sievert WI,
Shannon Buller- WY.

19. Pilot Status
Bi-monthly Performance Measures discussions:
– Data collection and reporting
– Resources beneficial to assist in implementation (e.g.
guidance document, frequently asked questions, list of
resources)
– Sharing of tools and instruments being developed to guide
pilot implementation (e.g. spreadsheets)
– PPR reporting template

20. Pilot Timeline
20
Federal Fiscal
Year
Pilot Remaining Councils
2015
(10/1/14-9/30/15)
• Gather data on new
performance measures and
report such data in FY 2015
PPR
• Report on current performance
measures in FY 2015 PPR
2016
(10/1/15-9/30/16)
• Continue to gather data on
new performance measures
and report such data in FY
2016 PPR
• August 15, 2016- Submit New
State Plan
(10/1/16-9/30/2021)
• Report on current performance
measures in FY 2016 PPR
• Align contracts/grants with new
performance measures for new
state plan cycle
• August 15, 2016- Submit New
State Plan (10/1/16-9/30/2021)
2017
(10/1/16-9/30/17)
• Implement New State Plan
• Gather data on new performance measures and report such data in
FY 2017 PPR- FY2021

21. Administration on Intellectual and Developmental
Disabilities
Administration for Community Living
U.S. Department of Health and Human Services
1 Massachusetts Ave, NW
Washington, DC 20201
(p) 202-690-6590
(f) 202-205-8037
AIDD website: http://transition.acf.hhs.gov/programs/add
ACL website: http://www.hhs.gov/acl