UNDERSTANDING ISSUES Unit 2RELATING TO THE USE OF Ethical Issues INFORMATION
ETHICALEthical“Generally accepted type of behaviour”
ETHICAL ISSUESCodes of ConductUse of email and internetWhistle blowingInformation ownership
CODES OF CONDUCT All organisations have a code of conduct relating to the use of IT. They are guidelines to what is acceptable behaviour within the organisation. In college we have an Acceptable Use Policy. These policies are all very similar in nature with some being stricter than others.
EMAIL AND INTERNET Email and internet should be used for business purposes only. Staff should not send personal email during working hours. Staff should not surf the internet for non business purposes. Some organisations allow limited personal use during breaks.
WHISTLE BLOWING If a person reports a colleague for inappropriate use of the internet or email it is called whistle blowing. If they fail to inform the employer you are seen to be an accomplice. Staff who report a colleague are protected by the company Code of Practice Technical staff who detect inappropriate use are also protected.
INFORMATION OWNERSHIP Some organisations have an Information Ownership Policy which gives specific responsibility to departments for looking after the data they hold. Generally those responsible for the information must ensure that it is up-to-date and correct, reference any copyright materials and provide contact information if required. In some cases staff will be asked so sign a Non Disclosure Agreement so they are not allowed to pass on information about the organisation, its practices and any individuals employed there.
YOUR TASK Investigate Codes of Conduct such as The Open University – Write a report detailing what is held in a code of conduct and why there is a need for such a code. EXTENSION: Compare the various legal and ethical issues and how they affect an organisation. Which are more important and why? How do they protect the individuals and the organisation