Discuss various meeting fouls, and tips for before, during and after to hold more effective meetings.

1. EF F ECTIVE MEETING S:
FOR MAKING DECISIONS
OR G ROCERY L ISTS?
M I N D Y B O H A N N O N
E X C E L L A B R O W N B A G
J U N E 8 , 2 0 1 7
1

2. SCENARIO
• Daily and Weekly meetings
• Starts late
• Meeting Leader drones on and on and
on…
=> no questions, no discussions, no
decisions
OY VEY!

3. QUOTE
"When the (only) outcome of a
meeting is to have another
meeting, it has been a lousy
meeting."
Herbert Clark Hoover
(31st US president: 1929-1933)

4. SESSION AGENDA
• Types of Meetings
• Meeting Fouls
• Tips & Tricks of Meetings
4

5. TYPES OF MEETINGS
• Regularly Scheduled
• Topical
• Presentation
• Emergency
• Hallway
• Sit down
• Stand-up
• Breakfast
• Lunch
• Dinner
5
Slow vs Fast
Meandering vs Focused
Lecture vs Participatory
Uncertain vs Decisive

6. QUOTE
6
No snowflake in an avalanche
ever feels responsible.
George Burns

7. MEETING SINS AND FOULS
• Too many meetings
• Wrong kinds of meetings
• Too many people
• Not the right people
• No agenda
• Does not start on time
• No discussions
• No follow-up
7

8. TIPS & TRICKS
How to run a meeting…
8

9. ASK YOURSELF:
• What is the purpose of the meeting?
• Who will be attending?
• What is the desired result?
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10. AGENDA
• Define your meeting objectives – and
refine
• Limit the number of items
• Allow sufficient time
• Focus on actions and decisions
• No more than 90 minutes
• Distribute in advance, Include sufficient
detail
• Define roles 10

11. QUOTE
11
I hear, I forget.
I see, I remember.
I do, I understand.
Chinese proverb

12. AGENDA - SAMPLE
12
Item Responsible Time
Opening Remarks Batman 8:00 - 8:15
Reference Resources Wonder Woman 8:15 - 8:45
News & Goods Superman 8:45 - 9:05
Strategy Green Lantern 9:05 -10:00
Break 10:00 - 10:15
Metrics / SOX Review Catwoman 10:15 – 10:45
Wrap-Up Batman & Robin 10:45 – 11:00

13. EFFECTIVE MEETING OUTLINE
BEFORE THE MEETING
1. Define the purpose
2. Choose time, date, location
3. Develop an Agenda
4. Distribute Agenda, circulate
background and other related
materials
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14. EFFECTIVE MEETING OUTLINE
DURING THE MEETING
0. Serve snacks
1. Greet and Introduce
2. Start on Time, End on Time
3. Again – Start on Time, End on Time
4. You are the meeting facilitator
5. Review and stick to the agenda
6. Encourage group discussion;
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15. EFFECTIVE MEETING OUTLINE
DURING THE MEETING
7. Keep focused on the topic – use the
parking lot
8. Keep minutes
9. Be a role model
10. Summarize agreements reached
11. Set date, time for next steps
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16. EFFECTIVE MEETING OUTLINE
AFTER THE MEETING
11. Write up and distribute the minutes
12. Discuss meeting problems with
13. Follow-up on delegated
responsibilities
14. Give recognition and appreciation
15. Conduct periodic evaluation of the
meetings 16

17. SPACER
S – Safety
P – Purpose
A – Agenda
C – Code of Conduct
E – Expectations
R – Roles and Responsibilities
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18. REFERENCES
• Ziemelis, Miriam. Meeting at 11:00? Oh, Good – I
need to make my grocery list.
http://www.gantthead.com/article.cfm?ID=89182
• Various Fast Company articles.
http://www.fastcompany.com
• Running Effective Meetings.
http://www.meetingwizard.org
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19. QUESTIONS?
DISCUSSION?
- - SPACER - -
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