This document discusses PMO resource monitoring tools that can generate reports from project schedules to provide visibility into resource allocation and health. Such tools can save time by automating reporting, empower project managers by helping them identify and correct resource issues, and give program managers metrics to monitor overall resource allocation across all projects. The author argues that implementing these PMO resourcing tools can improve quality, reduce issues, and help impress clients by optimizing how resources are managed and scheduled.

1. PMO PROCESSES AND TOOLS
Matthew Jones
Published: May 20, 2015
QUALITY ASSURANCE OF SCHEDULES
VIA RESOURCE REPORTING

2. Quality Questions… And a Solution
• Does your program want a resource
monitoring solution, with or without
Project Server?
• Does your program have analysis that
identifies over- and under-allocation?
• Do your program managers want timely,
automated reports that monitor
resource health?
• Are your project managers tired of
spending hours finding and correcting
resource issues?
• Can your portfolio managers get
allocation analysis for all resources in a
proposed schedule versus production?
Do you want a “win” with the client?

3. PMO Resourcing Tools
To ensure resource efficiency, effectiveness, health and
stability, what if
• Instead of manually assembling data from schedules,
dashboards, or a spreadsheet,
• You could generate fast, automatic reports from project
schedules, with standard MS Office tools, providing:
– Project managers with a tool to
correct / prevent resource
issues before they are flagged
– Program managers with
metrics to gauge resource
health across the entire
program and identify allocation
gaps
Continual Process Improvement

4. PMO Resource Analysis
• Cumulative metrics for each resource and schedule
• Quickly identify gaps in work allocations = $$$
• Reference data for each resource – and how to easily
identity over and under allocations
• Trends and graphics

5. PMO Allocation Analysis
• Does your program have a tool to deliver a
snapshot of resource health across all projects?
• Imagine being able to identify
overallocation at a glance!
• Imagine being able to identify
program underallocation in
one automated report.
• Imagine going to the client
knowing exactly how much
work you can perform!

6. PMO Resource Usage
• Want to see multiple levels – resource, task,
schedule – of Usage views on a program scale,
with or without Project Server, in a dynamic
report?
• Overallocations
are highlighted:
finding issues
becomes simple!

7. SUMMARY
• Why implement PMO Resourcing tools?
– Reduce time and effort on resource management
– Increase quality and consistency of schedules
– Empower your project managers
– Monitor and produce meaningful program-wide resource
health metrics
– Impress your client
• No more excuses! Free your resources’ time to manage
and produce high-quality schedules. Let me guide your
PMO success today!

8. ABOUT THE AUTHOR
Matthew Jones lives in Alexandria, VA, with his
beloved wife and young son. When not doing
his fair share of the cooking, laundry or
preschool responsibilities, he enjoys applying
his experience in project management and
expertise in Project Server, MS Office tools,
and VBA toward full or part time solutions.
Contact him at
https://www.linkedin.com/in/matthewpjones